Pursuant to the provisions of the statute in such case made and provided, the Chippewa County Board of Commissioners met on Monday, March 12, 2001 in the Courtroom of the Chippewa County Courthouse at 7:00 p.m.

Present: Commissioners Ted Postula, Don Cooper, Rita Dale, Bernard LaJoie, Aaron Hopper, Earl Kay and Chairman Gary McDowell.

Also, Present: Kelly Beaune, Assistant to the Controller, Diane Cork, County Clerk, Tim McKee, OES/91 I Director, Jeff Moran, Sheriff, Helen Kennedy, Mary Piralli, Information Systems Director and David Carpenter, Finance Director.

Correspondence received in the Clerk’s Office was acknowledged.

It was moved by Commissioner Hopper, supported by Commissioner LaJoie to approve the minutes of February 5, 2001 with the correction “Also Present: Kelly Beaune, Acting Controller to Kelly Beaune, Assistant to the Controller. Motion carried unanimously.

PUBLIC COMMENTS

Tim McKee, OES/91 1 Director, gave his monthly report and update. Mr. McKee stated their move was completed to Building 432 on February 19 and 20, 2001. The lien machine was also moved. Mr. McKee stated the Consultant/Radio North is finishing up some of the work at the City Police Dept. with the removal of the console and work that needed to be done in the Sheriff’s Dept.

Mr. McKee also stated that they are about a week ahead with the Master Street Addressing Guide and it has been submitted to the telephone company for their final input and then will be submitted to Ameritech.

On the OES side of Mr. McKee’s job: severe weather awareness training is scheduled for April.

He has updated the Chippewa County Airport Disaster Plan and is working on the County Disaster Plan and a meeting is planned for a needs assessment for the fbnding of the Weapons of Mass Destruction and Sault Ste. Marie has been identified as an area where ulinding may be available.

Upon recommendation of Judge Nicholas J. Lambros, it was moved by Commissioner Kay, supported by Commissioner Hopper to reappointed Alva Beamish to the Chippewa County Jury Board with a term to expire April 30, 2007. Motion carried unanimously.

Jeff Moran, Chippewa County Sheriff, gave his annual report. A letter was received from the Dept. of Corrections re: Occupancy Inspection Phase II The current rated design capacity of the Chippewa County Jail is 117 beds.

Notification was received by Joan Risik that the Red Cross has joined in with Chippewa County and they applied for a grant for the defibrillators for squad cars in the County. The grant is a $25,000 matching grant.

The monthly reports and annual caseload report was received from Probate Court. No action necessary.

It was moved by Commissioner Postula, supported by Commissioner Dale to adopt the following resolution:

RESOLUTION FOR A STATE CONSTRUCTION CODE COMMUNITY WHICH WILL CARRY OUT BUILDING INSPECTION FOR ONE OR MORE COMMUNITIES JOINING THE NATIONAL FLOOD INSURANCE PROGRAM FLOODPLA MANAGEMENT RESOLUTION OF CHIPPEWA COUNTY

WHEREAS, the County of Chippewa desires to participate in the National Flood Insurance Program and comply with all applicable statutory and regulatory requirements for the purposes of significantly reducing hazards to persons, property damage, and public expenditures, and to provide for the availability of flood insurance and federal finds or loans.

WHEREAS, the County of Chippewa has requested that FEMA provide the following administrative direction to the building inspector to provide for efficient and competent floodplain construction code regulations.

IT IS RESOLVED THAT:

1. For purposes of this resolution, the following definitions shall apply:

“Base Flood” means the flood having a one-percent chance of being equaled or exceeded in any given year.

“Flood” or “Flooding” means a general and temporary condition of partial or complete inundation of normally dry land areas from:

1) The overflow of inland or tidal waters.

2) The unusual and rapid accumulation or runoff of surface waters from any source.

3) The collapse or subsidence of land along the shore of a lake or other body of water as a result of undermining caused by waves or currents of water exceeding anticipated cyclical levels or suddenly caused by an unusually high water level in a natural body of water, accompanied by a severe storm, or by an unanticipated force of nature, such as a flash flood or an abnormal tidal surge, or by some similarly unusual and unforeseeable event which results in flooding.

“Flood Hazard Boundary Map (FHBM)” means an official map of a community, issued by the Federal Emergency Management Agency where the boundaries of the areas of special flood hazards have been designated as Zone A.

“Flood Hazard Area” means land which on the basis of available floodplain information is subject to a one-percent or greater chance of flooding in any given year.

“Flood Insurance Rate Map (FIRM)” means an official map of a community on which the Federal Emergency Management Agency has delineated both the areas of special flood hazards and the risk premium zones applicable to the community.

“Flood Insurance Study” is the official report provided by the Federal Insurance Administration. The report contains flood profiles, the water surface elevation of the base flood, and may include a Flood Boundary - Floodway Map.

“Floodplain” means any land area susceptible to being inundated by water from any source (see definition of flood).

“Floodway” means the channel of a river or other watercourse and the adjacent land areas which must be reserved in order to discharge the base flood.

“Structure” means, for floodplain management purposes, a walled and roofed building that is principally above ground, gas or liquid storage facility, as well as a mobile home or manufactured unit.

“Substantial Improvement” means any repair, reconstruction, or improvement of a structure, the cost of which equals or exceeds 50 percent of the market value of the structure either, (1) before the improvement or repair is started, or (2) if the structure has been damaged and is being restored, before the damage occurred. For the purpose of this definition, “substantial improvement” is considered to occur when the building commences, whether or not that alteration affects the external dimensions of the structures. The term does not, however, include either ( any project for improvement of a structure to comply with existing state or local health, sanitary or safety code specifications which are solely necessary to assure safe living conditions, or (2) any alteration of a structure listed on the National Register of Historic Places or a State Inventory of Historic Places.

2. The building inspector shall obtain, review, and reasonably utilize flood elevation data available from federal, state, or other sources pending receipt of data from the Federal Emergency Management Agency. The most recent flood elevation data received from the Federal Emergency Management Agency shall take precedence over data from other sources.

2a. The map(s) entitled Flood Insurance Rate Maps of Bruce, DeTour Village, Soo, Superior, Raber, Pickford, Bay Mills, Whitefish, Drummond Island, Sugar Island Townships, Chippewa County, dates to be provided by the townships (Drummond Island map dated November 20, 2000) shall be the official map for determinations and regulation pursuant to this resolution.

3. The building inspector shall insure that all necessary permits have been issued, including a floodplain permit, approval, or letter of no authority from the Michigan Department of Environmental Quality under Part 31, Floodplain Regulatory Authority, found in Water Resources Protection of the Natural Resources and Environmental Protection Act, 1994 PA 451, as amended.

4. The building inspector shall review all permit applications to determine whether the proposed building will be reasonably safe from flooding. Where it is determined that the building will be located in an area subject to flooding as identified in Section 2, the building inspector shall implement the appropriate flood resistant construction standards of succeeding editions of the State Construction Code/BOCA National Building Code.

5. The building inspector shall maintain a record of new structures or substantial improvements erected in the flood hazard area indicating the actual elevation of the lowest structural member required to be elevated as an alternative, in nonresidential structures, the elevation to which the structure has been floodproofed.

Motion carried unanimously. This will be handled through the Building Inspector’s Office.

Commissioner Hopper stated that the Road Commission was notified that the Senate Subcommittee will not consider restoring TEDF flrnds. The County Road Association of Michigan (CRAM) was notified late Thursday, March 8, that the Senate Appropriations Subcommittee on Transportation will be reporting out Senate Bill 239 (2001/2002 transportation budget) without the amendment to restore the finding to the Transportation Economic Development Fund (TEDF) Categories C and D. The Senate Appropriations Subcommittee on Transportation will meet at 8:30 am. on Wednesday, March 14, to finalize Senate Bill 239 (SB 239) and report it onto the fill Senate Appropriations Committee. The Senate Appropriations Committee will be meeting the week of March 20 and will take up SB 239 some time that week. Commissioner Hopper was urging County Commissioners to contact Senator North’s Office and Geo. McManus’s Office and ask them to amend SB 239 to restore the ftrnding to the TEDG Categories C and D.

Ms. Beaune stated that search committee, for the County Controller’s position, met on Friday, March 9, 2001 and interviewed four people. Since that time, one person has withdrawn and one person the committee did not feel was qualified.

It was moved by Commissioner Cooper, supported by Commissioner Postula to reimburse the interviewees for meals, mileage and per diem. On a roll call vote, motion carried unanimously.

A Special Board meeting has been set for Tuesday, March 20, 2001, at 8:30 p.m. following two interviews for the position of County Controller by the fi.ill County Board. The first interview will be held at 7:00 p.m. and the second at 7:45 p.m.

It was moved by Commissioner LaJoie, supported by Commissioner Postula to send a letter of appreciation to the Search Committee members for all the work they have done. Motion carried unanimously.

OLD BUSINESS: None

NEW BUSINESS: None

STANDING COMMITTEE REPORTS:

Personnel - Meeting of February 28, 2001 - Aaron Hopper

It was moved by Commissioner Hopper, supported by Commissioner Laioie, upon request of Judge Lambros and Judge Ulrich, to pursue a new position description through DMG Maximus, for the combination Probate Court Administrator and the Referee Hearings’ contract. Discussion followed. Motion carried unanimously.

It was moved by Commissioner Hopper, supported by Commissioner Postula, to approve the negotiated wages for Local 1 552, ratified by AFSCME. A 3% wage increase per the DMG Maximus study, except the two probation officers who will get 1.5% increase, effective January 1, 2001. Discussion followed. Motion carried unanimously.

It was moved by Commissioner Hopper, supported by Commissioner LaJoie to approve the non-union salary personne increases as determined by the committee, per the DMG Maximus study retroactive to January 1, 2001. Discussion followed. On a roll call vote the motion carried unanimously.

It was moved by Commissioner Hopper, supported by Commissioner LaJoie, upon recommendation of Prosecuting Attorney Peppler, to hire Carrie McDowell to fill the vacancy of Legal Secretary I in the Prosecutor’s Office. Discussion followed. Motion carried with Commissioner Cooper voting nay and Commissioner McDowell abstaining.

It was moved by Commissioner Hopper, supported by Commissioner La.Joie to accept the Personnel Committee meeting of February 28, 2001 as presented. Motion carried unanimously.

Equalization & Apportionment - Ted Postula - No Meeting

Health & Social Services - Ted Postula - No Meeting

Building, Grounds & Jail - Meeting of February 26, 2001 - Earl Kay

It was moved by Commissioner Kay, supported by Commissioner Dale, upon recommendation of Judge MacDonald, to set up a committee, under the direction of Judge MacDonald, to look into a space allocation and use study for the City/County Building. Motion carried unanimously.

It was moved by Commissioner Kay, supported by Commissioner Hopper, upon request from Hiawatha Behavioral Health, to sell ten acres of the Poor Farms, the east side of Mackinac Trail, with the price being set per the Equalization Director. Lengthily discussion followed. Motion carried with Commissioner Cooper and Dale voting nay.

It was moved by Commissioner Kay, supported by Commissioner Hopper, to approve an expenditure not to exceed $5,000 to complete the Courthouse Annex offices, excluding the upstairs conference room and the interior decorating. Motion carried unanimously.

It was moved by Commissioner Kay, supported by Commissioner Postula, to approve the 2001 Office Furniture/Equipment, per budget requests, bidding processes and to go with the low bid. Motion carried unanimously.

It was moved by Commissioner Kay, supported by Commissioner Hopper, to approve repair work on the Courthouse elevator, not to exceed $1,800 per Otis Elevator recommendation. Motion carried unanimously.

It was moved by Commissioner Kay, supported by Commissioner LaJoie, to approve the low bid, from Parker Hardware, for the 2001 paper products in the amount of $912.40. Motion carried unanimously.

It was moved by Commissioner Kay, supported by Commissioner Hopper, upon request of the Controller’s Office, have Pak N/Ship process our daily mail, on a month by month basis, eliminating the current postage machines. Discussion followed. Motion carried with Commissioner Cooper voting nay.

It was moved by Commission Kay, supported by Commissioner LaJoie, upon request of Sheriff Moran, to approve the bidding process for the sale of surplus vehicles. Motion carried unanimously.

It was moved by Commissioner Kay, supported by Commissioner LaJoie, upon recommendation of Sheriff Moran, to approve the bidding and sale of the EI.JPSAR bus, with the proceeds of the sale to be used to purchase equipment for search and rescue. Motion carried unanimously.

It was moved by Commissioner Kay, supported by Commissioner Laioie to approve the Building, Grounds & Jail Committee report of February 26, 2001. Motion carried unanimously.

Transportation - Meeting of February 27, 2001 - Ted Postula

Commissioner Postula read the minutes of the February 26, 2001 meeting. Discussion was held on helipads for Neebish and Sugar Islands. No Action was necessary.

It was moved by Commissioner Postula, supported by Commissioner Cooper, to accept the report of the Transportation Committee meeting of February 27, 2001 as presented. Motion carried unanimously.

Legislative & Natural Resources - Earl Kay - No meeting

Computer Committee - Meeting of February 15, 2001 - Don Cooper

Commissioner Cooper read the minutes of the Computer Committee meeting. No action was necessary.

It was moved by Commissioner Cooper, supported by Commissioner Kay, to accept the report as presented. Motion carried unanimously.

Finance, Claims & Accounts - Meeting of March 8, 2001 - Rita Dale

It was moved by Commissioner Dale, supported by Commissioner Hopper, to establish a budget for the Tax Allocation Board and to appoint Mr. Ron Meister as the County Board’s representative for this board. On a roll call vote, the motion carried unanimously.

It was moved by Commissioner Dale, supported by Commissioner LaJoie, upon recommendation of Sheriff Moran, to match a 50% grant through MTvIRMA, to purchase four in- car video recorders, finding the match of $9,088 be approved from the Ameritech Pay Phone Contract. On a roll call vote, the motion carried unanimously.

It was moved by Commissioner Dale, supported by Commissioner Hopper, upon recommendation of Sheriff Moran, to use f from the Ameritech Pay Phone contract, to purchase three new radar units at a cost of $1,089 each for a total of $3,267. On a roll call vote, the motion carried unanimously.

It was moved by Commissioner Dale, supported by Commissioner LaJoie, upon recommendation of Sheriff Moran, to expend 50% matching finds to purchase a defibrillator, to be placed in the County Jail, money to be used from the Ameritech Pay Phone contract. On a roll call vote, the motion carried unanimously.

It was moved by Commissioner Dale, supported by Commissioner Hopper, upon recommendation of Director Tim McKee, to approve the following resolution to amend the final 911 Service Plan previously approved.

RESOLUTION

Whereas, Chippewa County (“County”) has adopted a Final 911 Service Plan (“Plan”) pursuant to the emergency Telephone Service Enabling Act. 1986 PA 32, as amended (“Act”);

Whereas, the Federal Communications Commission has issued a wireless emergency service order that requires central dispatch answering centers (“PSAPS”) to request deployment of Phase I and Phase II 911 enhanced services from Commercial Mobile Radio Service (“CMRS”) suppliers, which include cellular phone service companies;

Whereas, 1999 PA 78 requires Plans to implement the wireless emergency service Order and the Act, in order to qualify the County for distributions from CMIRS emergency telephone find administered by the Department of Treasury and also requires a County to distribute all funds received from the CMRS emergency telephone fi.jnd to the primary public safety answering point (“PSAP”) within the County;

Whereas, the list of service suppliers and public agencies involved in emergency calls and service and the highest monthly flat rate charged by a service supplier within the Service district vary from time to time;

NOW THEREFORE, BE IT RESOLVED that the following Plan amendment is adopted.

PLAN AMENDMENT

1. The Chippewa County Board of Commissioners (“Board”) is authorized from time to time to adopt and update the list of service suppliers facilitating wire based emergency service calls, and public agencies providing emergency response services within the Service District. The Board shall also periodically obtain and publish the highest monthly flat rate charged by a service supplier for a 1-party access line within Chippewa County Service District. The Board shall memorialize the updated list of service suppliers, the highest monthly charge and the emergency service providers within the Service District in a set of Administrative Findings.

2. All Commercial Mobile Radio Service (“CMRS”) providers are requested and directed to deploy Phase I and Phase II 911 enhanced service as provided in the wireless emergency service order (“Order”) FCC Docket No. 94-102, adopted June 12, 1996 with an effective date of October 1, 1996.

3. The Chippewa County Board of Commissioners, as the governing body of the County’s Service District is authorized to take any action necessary to implement the order, the Emergency Telephone Service Enabling Act, 1986 PA 32, as amended (“Act”), or any other applicable state of federal law existing or subsequently adopted.

4. The Chippewa County Board of Commissioners is authorized and directed to cooperate with the Telephone, Telegraph, and Radio emergency Telephone Service Committee or any other State, federal or local body or official authorized to install, operate, modif and maintain universal emergency number service systems, whether land-line, cellular, wireless, digital or radio based;

5. The Chippewa County Board of Commissioners is authorized and directed to implement, receive and expend, consistent with all applicable laws, any operational surcharges, CMIRS service charges, or any other thnding provided under state or federal law, including but not limited to such fees authorized, imposed, and collected under the Act.

6. This Amendments provisions are designed to modif amend, supersede or replace any inconsistent provisions in the County’s Final 911 Service Plan (“Plan”), and to augment, supplement or add to such Plan provisions that are not in any way inconsistent.

7. A final hearing on this Plan Amendment is set for June 11, 2001 and the County Clerk is directed to send a copy of this Plan Amendment to all public agencies and to otherwise make the required postings under the Act.

Motion carried unanimously.

It was moved by Commissioner Dale, supported by Commissioner Postula, upon recommendation of Director McKee, to approve the low bid of Hoornstra Communications to install closed circuit television at the Central Dispatch Center, at a price not to exceed $3,674.67. On a roll call vote, the motion carried with Commissioner Kay abstaining.

It was moved by Commissioner Dale, supported by Commissioner Hopper, upon request of the Chippewa County Health Department, to terminate the Information Systems Service Contract, on mutually agreed upon date of no later than April 30, 2001. Motion carried unanimously.

It was moved by Commissioner Dale, supported by Commissioner Kay. that the March 2001 travel requests be approved as presented. Motion carried unanimously.

It was moved by Commissioner Dale, supported by Commissioner Postula, to approve the budget amendment for the Probate Court Judges’ salary increase. On a roll call vote, the motion carried unanimously.

It was moved by Commissioner Dale, supported by Commissioner Hopper, to approve the following resolution to adopt the Prudential Insurance Company of America Deferred Compensation Plan and authorizing Finance Director, David Carpenter, to sign all necessary documents.

Resolution Adopting the Prudential insurance Company of America

Deferred Compensation Plan

WHEREAS, Chippewa County has employees rendering valuable services; and

WHEREAS, The establishment of a deferred compensation plan for such employees serves the interest of Chippewa County by enabling it to provide reasonable retirement security for its employees, by providing increased flexibility in its personnel management system, and assisting in the attraction of competent personnel; and

WHEREAS, The Chippewa County Board of Commissioners has determined that the establishment of a deferred compensation plan to be administered by The Prudential Insurance Company of America serves the above objectives; and

NOW THEREFORE, BE IT RESOLVED BY THE CHIPPEWA COUNTY BOARD OF COMMISSIONERS AS FOLLOWS:

SECTION ONE: The Chippewa County Board of Commissioners hereby adopts a deferred compensation plan (“The Plan”) in the form of the Prudential Insurance Company of America Deferred Compensation Plan, attached hereto as Attachment A. David Carpenter is authorized to sign all necessary documents.

SECTION TWO: The Finance Director shall be the coordinator for this program; shall receive all necessary reports, notices, etc., shall cast, on behalf of the Chippewa County Board of Commissioners any required votes under The Plan; may assign administrative duties to carry out The Plan to appropriate departments, and is authorized to execute all necessary agreements incidental to the administration of The Plan.

It was moved by Commissioner Dale, supported by Commissioner LaJoie, that the following claims and accounts be authorized for payment:

a) Voucher 27578 thru 27963 and B-i to B-163

General Fund $ 412,637.02

Other 138,985.55

Payroll 438,942.83

Total $ 990,565.40

On a roll call vote, the motion carried unanimously.

It was moved by Commissioner Dale, supported by Commissioner Kay, to provide a resolution of support for additional PA 511 ftinding. Motion carried unanimously.

It was moved by Commissioner Dale, supported by Commissioner Kay, to authorize payment totaling $62,296.51, for the Superior Township Water Project. On a roll call vote, the motion carried unanimously.

It was moved by Commissioner Dale, supported by Commissioner LaJoie to accept the Finance, Claims and Accounts Committee report as presented. Motion carried unanimously.

It was moved by Commissioner Cooper, supported by Commissioner Laioie to adjourn. Motion carried unanimously. Meeting adjourned at 8:05 p.m.

Diane S. Cork, County Clerk

Gary McDowell, Chairman