CITY/COUNTY BUILDING JOINT OPERATING COMMITTEE
MEETING MINUTES
May 8, 2009
A meeting of the City/County Building Joint Operating Committee was held on Friday, May 8, 2009 in the Mayor’s Conference Room of the City/County Building in Sault Ste. Marie, Michigan. The meeting was called to order at 8:07 a.m. with a quorum present.
MEMBERS PRESENT: Bill Lynn, Tony Bosbous, Mayor, Spencer Nebel, City Manager, Scott Shackleton, Jim German, County Administrator, and Kelly Beaune, Recorder
MEMBERS ABSENT: None
OTHERS PRESENT: Jesse Knoll
Call to Order
Committee member Tony Bosbous called the meeting to order with a quorum present. The Chairperson for this fiscal year will be Scott Shackleton.
Additions/Deletions to the Agenda
Chairman Shackleton called for changes to the agenda. It was moved by Mr. Bosbous, seconded by Mr. German to approve the agenda as presented. On a voice vote, the motion CARRIED.
Consideration of Minutes
Committee members reviewed the minutes from the July 8, 2008 meeting.
It was moved by Mr. Lynn, seconded by Mr. Nebel, to approve the minutes as presented. On a voice vote, the motion was CARRIED.
Financial Report
The Committee reviewed the financial reports. It was moved by Mr. Lynn, seconded by Mr. German, to approve the financial reports as presented. On a voice vote, the motion was CARRIED.
Terms of Office for the Board
Discussion regarding the membership of the Joint City-County Building Board took place. The membership includes the County Board Chairperson, the County Administrator, the City Manager and the City Mayor. The fifth person is appointed jointly by the other four members and term of office shall be one year.
It was moved by Mr. German, seconded by Mr. Bosbous, to re-appoint Bill Lynn as the joint appointment whose term shall expire on December 31, 2009. On a voice vote, the motion was CARRIED. (Mr. Lynn abstained)
Approval of the FYE 6/30/2010 Budget
The Board reviewed the FY10 Budget which is a basic continuation of the previous.
It was moved by Mr. Lynn, seconded by Mr. Bosbous, to approve the FYE 6/30/2010 budget as presented. On a voice vote, the motion was CARRIED.
It was moved by Mr. German, seconded by Mr. Nebel to amend the FYE 6/30/10 budget by adding an additional $15,000 to repairs and maintenance. On a voice vote, the motion was CARRIED.
It was moved by Mr. Lynn, seconded by Mr. Bosbous, to approve the FYE 6/30/10 budget as amended. On a voice vote, the motion was CARRIED.
Communications
Schnidler Elevator Corporation – annual review of the inspection maintenance agreement for the City-County Building elevator was reviewed, the fees have increased by 5.68%, for a total of $247.71 per month starting June 1, 2009.
It was moved by Mr. German, seconded by Mr. Bosbous to get proposals from Schnidler Elevator and Otis Elevator, for the annual maintenance, and to approve Mr. Nebel and Mr. German to go with the low bid for the services. On a voice vote, the motion was CARRIED.
Additional information regarding an elevator modernization package was received by the Committee for information only.
Discussion of City-County Boiler Issues
The Committee discussed various information regarding the boilers including, recent system shutdowns and a leak with the system. An additional problem could be that the radiators need to be cleaned. A meeting will be established with ACC’s Tony Montero and Larke Plumbing’s Paul Larke, along with the City Manager and the County Administrator and Commissioner Knoll seeking clarification of the boiler issues.
Discussion regarding Payment of Asbestos Evaluation for the City-County Building
The County had an assessment of the City-County Building completed at a cost of $2,100; several items need to be corrected and/or abated at a cost between $10,000 and $15,000.
It was moved by Mr. Nebel, seconded by Mr. Bosbous to split the $2,100 billing at 50/50 and to seek an RFP for the abatement with the billing split of 60% County and 40% City. On a voice vote, the motion was CARRIED.
Discussion on Miscellaneous Repairs within the City-County Building
All items discussed were information only as follows: 1) bathroom/shower in City Police Department workout room; 2) Elevator; 3) drinking fountain (estimate will be sought); and 4) flooring in the City Police Department workout room.
Report on the County Jail Expansion
The project is on track and on budget, and will be turned over to the County at the end of May, with an open house to be scheduled.
Report on the Relocation of City Offices to the Federal Building
The design is 90% finished, with bids going out in June – with a potential start time in July, with a 6 – 9 month build. Discussion included #8 of the purchase agreement and the intent of the agreement when it was approved by both parties. A meeting in June will be established to discuss possibilities.
Public Comments
There were no public comments.
Matters Presented by the Committee
There were no additional matters presented by the Committee.
Adjourn
It was moved by Mr. Lynn, seconded by Mr. German, to adjourn the meeting. On a voice vote, the motion was CARRIED.
The meeting adjourned at 9:30 a.m.
Kelly J. Beaune, Recorder
Scott Shackleton, Chairperson