CHIPPEWA COUNTY BOARD OF COMMISSIONERS

ORGANIZATIONAL MEETING - JANUARY 8, 2001

Pursuant to the provisions of the statute in such case made and provided the Chippewa County Board of Commissioners met on January 8, 2001 at 7:00 P.M. in the Courtroom of the Chippewa County Courthouse with County Clerk, Diane Cork, presiding over the initial portion of the meeting.

Present: Commissioner’s Donald Cooper, Rita Dale, Ted Postula, Bernard LaJoie, Aaron Hopper, Earl Kay and Gary McDowell.

Also Present: Scott Brand, Tim McKee, Jeff Moran, David Carpenter, Kelly Beaune and Diane Cork

At this time the Clerk swore the reelected commissioners into office.

The Clerk declared nominations were open for Chairman of the Board for the year 2001. Commissioner Dale nominated Gary McDowell. Commissioner Cooper nominated Ted Postula. It was moved by Commissioner Kay to close nominations and a unanimous ballot be cast for Gary McDowell.

On a roll call vote Gary McDowell was elected to the position of Chairman of the County Board of Commissioners.

Nominations were declared open for Vice-Chairman for 2001. Commissioner Cooper nominated Ted Postula, and Commissioner Kay nominated Aaron Hopper.

Hearing no further nominations, on a roll call vote Aaron Hopper was elected Vice-Chairman of the Chippewa County Board of Commissioners for

2001.

It was moved by Commissioner Dale, supported by Commissioner LaJoie that the previous Policies and Procedures in effect for Chippewa County be adopted for the year 2001. Motion carried unanimously.

It was moved by Commissioner Dale, supported by Commissioner Cooper that the Board establish the Monday of each month for the regular meeting with the exception of February 5 and November 13. Motion carried unanimously.

The Standing Committees for the year 2001 were presented by Chairman McDowell as follows:

FINANCE, CLAIMS & ACCOUNTS: Rita Dale, Chairman, Don Cooper, Bernard LaJoie, Aaron Hopper Ted Postula, Gary McDowell (Ex-Officio) and Earl Kay (Ex-Oflicio)

PERSONNEL: Aaron Hopper, Chairman, Bernard LaJoie, Ted Postula

EQUALIZATION AND APPORTIONMENT: Bernard LaJoie, Chairman, Don Cooper, Rita Dale

LEGISLATIVE AND NATURAL RESOURCES: Earl Kay, Chairman, Aaron Hopper, Rita Dale

COMPUTER COMMITTEE: Don Cooper, Chairman, Rita Dale, Earl Kay

BUILDING, GROUNDS AND JAIL: Earl Kay, Chairman, Don Cooper, Gary McDowell

TRANSPORTATION: Ted Postula, Chairman, Bernard LaJoie, Gary McDowell

It was moved by Commissioner Kay, supported by Commissioner Dale to approve the Standing Committees as presented by Chairman McDowell. Motion carried unanimously.

CONTROLLER’S REPORT:

It was moved by Commissioner Dale supported by Commissioner Hopper to approve the E.U.P. Community Corrections Advisory Board Grant for fiscal year 10/1/00 to 9/30/01 in the amount of$51,463.00. On a roll call vote, motion carried unanimously.

The Chippewa County Sheriff Jeff Moran, addressed to Board in regards to purchasing a new Community Services van. The present van is in current need of extensive repair and has more than 120,000 miles on it. Bids were requested and the lowest bid was received from O’Connors in the amount of $17,951 with an additional cost of $1,000 for the transfer of equipment (radio, roof rack, overheads, etc.) from the old Ford van to this replacement van. David Carpenter,

Finance Director, recommended that the budget for Fund 232 be amended to account for the estimated cost of the purchase of the 12 passenger van using available fbnd balance. Discussion followed.

It was moved by Commissioner Dale, supported by Commissioner LaJoie to accept the proposal of Sheriff Moran. On a roll call vote, the motion carried unanimously.

It was moved by Commissioner Dale, supported by Commissioner Hopper to approve the Monumentation Committee’s recommendation to enter into Professional Services Agreements for calendar year 2001 as follows:

A) Northwoods Land Surveying, in the amount of $48,000.00

B) Meridian Consultants, in the amount of $28,000

On a roll call vote, motion carried unanimously.

It was moved by Commissioner Lajoie, supported by Commissioner Kay to reappoint Aaron Hopper to LTPCAP with a term of January 1, 2001 to December 31, 2001. Motion carried unanimously.

It was moved by Commissioner Postula, supported by Commissioner Hopper to appoint Larry Palma to the E.D.C. Board for his term of office as Kinross Township Supervisor. Motion carried unanimously.

It was moved by Commissioner Kay, supported by Commissioner Postula to accept nominations by Chairman McDowell to the following Boards:

Dept. of Veterans Affairs Liaison - Ted Postula

Community Corrections Advisory Board Rita Dale

Emergency Food and Shelter Program Don Cooper

T.JP RC & D Council Aaron Hopper

Remonumentaion Grant Administrator Gary McDowell

Central Dispatch Board of Directors Gary McDowell

Ted Postula

The motion carried unanimously.

The term of Tim I. McKee expired with his appointment to the Director’s position for OES/E9-1 -1 on the Central Dispatch Board of Directors. It was suggested by Mr. Tim McKee that the position be filled by Lt. Ben Carrick, Bay

Mills Tribal Police, per the CCBOD bylaws.

It was moved by Commissioner Dale, supported by Commissioner Hopper that Lt. Ben Carrick be appointed to the Central Dispatch Board of Directors. Motion carried unanimously.

Tim McKee, OES/E9-1-1 Director gave an update on the progress on the dispatch center. He stated that the interior construction was completed with the generator scheduled to be delivered this week and incorporated into the pad which is in place as well as the power supply hooked up to it. The phone line installation will be done this week or early next week for the business line phones. Arrangements have been made with LEN and the mobile data terminals for their move to Kinross.

Mr. McKee stated he began rewriting the emergency services plan as it applies to phases one and two of the Wireless Funding Act. He also stated that a meeting was held with Jeff Moran, Critical Data Services and himself to discuss the Master Street Address Guide which is one of the first priorities to get the “Enhanced” portion of the 911 system in place.

It was moved Commissioner Hopper, supported by Commissioner Kay to contract the services of Critical Data Services, Inc. in the amount of $1 5,720 to do the street indexing. On a roll call vote, the motion carried unanimously.

It was moved by Commissioner Cooper, supported by Commissioner LaJoie to allocate $12,000 to furnish Building 432 in Kinross. On a roll call vote, motion carried.

It was stated by Chairman McDowell he felt that the public had to be informed that 911 is county wide and can be used. Perhaps more advertising needed to be done in this area.

STANDING COMMITTEE REPORTS:

Personnel Committee meeting of December 14, 2000

It was moved by Commissioner Hopper, supported by Commissioner LaJoie to set the salary for the OES/91 1 Director at $50,000 per year. Motion carried with Commissioner Cooper voting nay.

It was moved by Commissioner Hopper, supported by Commissioner Dale, upon recommendation of Sheriff Moran, to hire two (2) new lull time jail personnel to be paid with fi.inds from the Luce County Contract for beds. The two (2) new hires are Scott Sheppard and James Parr. Motion carried.

It was moved by Commissioner Hopper, supported by Commissioner LaJoie, upon recommendation of Sharon Kennedy, to hire Cynthia Morley, for the full time Data Entry position and Pam Andersen for the part time Data Entry position, both in the Equalization Department. Motion carried unanimously.

It was moved by Commissioner Hopper, supported by Commissioner Cooper to advertise for a part time position of maintenance attendant for 25-30 hours per week. Motion carried unanimously.

It was moved by Commissioner Hopper, supported by Commissioner LaJoie to take no action on the requests for Mr. Farrell Elliott to reclassify three positions in the Prosecutor’s Office. Motion carried.

It was moved by Commissioner Hopper, supported by Commissioner LaJoie to accept the personnel report as given. Motion carried.

Personnel Committee meeting of January 4, 2001

It was moved by Commissioner Hopper, supported by Commissioner Dale to approve, upon recommendation of OES/91 I Director McKee, to hire Melissa Robbins, at a pay rate of $12.78 per hour waiving her 90 day probation period because of her previous twelve years of service with the county. Motion carried with Commissioner Cooper voting nay.

It was moved by Commissioner Hopper, supported by Commissioner Postula, upon recommendation of the Friend of the Court, after Mr. Scott Church’s not excepting the clerk/typist position to hire Ms. Jill LeBarge to fill the vacancy. Motion carried unanimously.

It was moved by Commissioner Hopper, supported by Commissioner Postula, upon recommendation of Judge Ulrich, to increase the hours per week to 40, for Ms. Mary Susan Short and Ms. Michelle Brosco. This request was presented in the 2001 Budget request. Motion carried with a revisit in six (6) months.

It was moved by Commissioner Hopper, supported by Commissioner LaJoie to

enter into a year agreement with a 30 day opt out, for night security for the City/County, Courthouse and Annex building. Security provided by the City of Sault Ste. Marie Auxiliary, with a cost not to exceed $2,400 the first year. Motion carried unanimously.

It was moved by Commissioner Hopper, supported by Commissioner Postula, upon recommendation of Sheriff Moran, to appoint a temporary Sergeant in the absence of Lt. Ellis. Motion carried unanimously.

It was moved by Commissioner Hopper, supported by Commissioner LaJoie, to approve Sheriff Moran’s request for donation of sick time to Lt. Ellis from other personnel. That whomever donates time, signs an agreement to be kept in their personnel file. Motion carried.

It was moved by Commissioner Hopper, supported by Commissioner LaJoie to accept the Personnel Committee minutes of January 4, 2001 as presented. Motion carried unanimously.

It was moved by Commissioner Cooper, supported by Commissioner Postula to send letters of recognition to James Badder, Ted Kirby and Bob Jones for serving on their respective boards. Motion carried unanimously.

It was moved by Commissioner Kay, supported by Commissioner Postula to approve the County Board minutes of December 11, 2000 and December 28, 2000. Motion carried unanimously.

Commissioner Dale stated that she had some information from the Chippewa County Historical Society that was sent to Sault Tribe asking them for 2 per cent moneys for a project they are interested in. The money would be used for a feasibility study that would look into purchasing the local theater downtown. Commissioner Dale would like the Commissioners to send this item to committee for consideration (Finance).

It was moved by Commissioner LaJoie, supported by Commissioner Postula to adjourn. Motion carried. Meeting adjourned at 8:05 p.m.

Resp lysubmied 4

Diane S. Cork, County Clerk Gary McDowell, Chairman