Pursuant to the provisions of
the statute in such case made and provided, the Chippewa County Board of
Commissioners met on
Present: Commissioners Ted Postula,
Don Cooper, Rita Dale, Bernard LaJoie, Aaron Hopper, Earl Kay and Chairman Gary
McDowell.
Also, Present: Kelly Beaune,
Assistant to the Controller, Diane Cork, County Clerk, Tim McKee, OES/91 I
Director, Jeff Moran, Sheriff, Helen Kennedy, Mary Piralli, Information Systems
Director and David Carpenter, Finance Director.
Correspondence received in the
Clerk’s Office was acknowledged.
It was moved by Commissioner
Hopper, supported by Commissioner LaJoie to approve the minutes of February 5,
2001 with the correction “Also Present: Kelly Beaune, Acting Controller to
Kelly Beaune, Assistant to the Controller. Motion carried unanimously.
PUBLIC COMMENTS
Tim McKee, OES/91 1 Director,
gave his monthly report and update. Mr. McKee stated their move was completed
to Building 432 on February 19 and 20, 2001. The lien machine was also moved.
Mr. McKee stated the Consultant/Radio North is finishing up some of the work at
the City Police Dept. with the removal of the console and work that needed to
be done in the Sheriff’s Dept.
Mr. McKee also stated that they
are about a week ahead with the Master Street Addressing Guide and it has been
submitted to the telephone company for their final input and then will be
submitted to Ameritech.
On the OES side of Mr. McKee’s job:
severe weather awareness training is scheduled for April.
He has updated the Chippewa
County Airport Disaster Plan and is working on the County
Disaster Plan and a meeting is
planned for a needs assessment for the fbnding of the Weapons of
Mass Destruction and Sault Ste.
Marie has been identified as an area where ulinding may be
available.
Upon recommendation of Judge
Nicholas J. Lambros, it was moved by Commissioner Kay, supported by
Commissioner Hopper to reappointed Alva Beamish to the Chippewa County Jury
Board with a term to expire
Jeff Moran, Chippewa County
Sheriff, gave his annual report. A letter was received from the Dept. of
Corrections re: Occupancy Inspection Phase II The current rated design capacity
of the
Chippewa County Jail is 117
beds.
Notification was received by
Joan Risik that the Red Cross has joined in with
The monthly reports and annual
caseload report was received from Probate Court. No action necessary.
It was moved by Commissioner
Postula, supported by Commissioner Dale to adopt the following resolution:
RESOLUTION FOR A STATE
CONSTRUCTION CODE COMMUNITY WHICH WILL CARRY OUT BUILDING INSPECTION FOR ONE OR
MORE COMMUNITIES JOINING
THE NATIONAL FLOOD INSURANCE
PROGRAM
FLOODPLA MANAGEMENT RESOLUTION
OF
WHEREAS, the
WHEREAS, the
IT IS RESOLVED THAT:
1. For purposes of this
resolution, the following definitions shall apply:
“Base Flood” means the flood
having a one-percent chance of being equaled or exceeded in any given year.
“Flood” or “Flooding” means a
general and temporary condition of partial or complete inundation of normally
dry land areas from:
I) The overflow of inland or
tidal waters.
2) The unusual and rapid
accumulation or runoff of surface waters from any source.
3) The collapse or subsidence of
land along the shore of a lake or other body of
water as a result of undermining
caused by waves or currents of water exceeding
anticipated cyclical levels or
suddenly caused by an unusually high water level in
a natural body of water,
accompanied by a severe storm, or by an unanticipated force of nature, such as
a flash flood or an abnormal tidal surge, or by some similarly unusual and
unforeseeable event which results in flooding
“Flood Hazard Boundary Map
(FHBM)” means an official map of a community, issued by the Federal Emergency
Management Agency where the boundaries of the areas of special flood hazards
have been designated as Zone A.
“Flood Hazard Area” means land
which on the basis of available floodplain information is subject to a
one-percent or greater chance of flooding in any given year.
“Flood Insurance Rate Map
(FIRM)” means an official map of a community on which the Federal Emergency
Management Agency has delineated both the areas of special flood hazards and
the risk premium zones applicable to the community.
“Flood Insurance Study” is the
official report provided by the Federal Insurance Administration. The report
contains flood profiles, the water surface elevation of the base flood, and may
include a Flood Boundary - Floodway Map.
“Floodplain” means any land area
susceptible to being inundated by water from any source (see definition of
flood).
“Floodway” means the channel of
a river or other watercourse and the adjacent land areas which must be reserved
in order to discharge the base flood.
“Structure” means, for
floodplain management purposes, a walled and roofed building that is
principally above ground, gas or liquid storage facility, as well as a mobile
home or manufactured unit.
“Substantial Improvement” means
any repair, reconstruction, or improvement of a structure, the cost of which
equals or exceeds 50 percent of the market value of the structure either, (1)
before the improvement or repair is started, or (2) if the structure has been
damaged and is being restored, before the damage occurred. For the purpose of
this definition, “substantial improvement” is considered to occur when the
building commences, whether or not that alteration affects the external
dimensions of the structures. The term does not, however, include either ( any
project for improvement of a structure to comply with existing state or local
health, sanitary or safety code specifications which are solely necessary to
assure safe living conditions, or (2) any alteration of a structure listed on
the National Register of Historic Places or a State Inventory of Historic
Places.
2. The building inspector shall
obtain, review, and reasonably utilize flood elevation data available from
federal, state, or other sources pending receipt of data from the Federal
Emergency Management Agency. The most recent flood elevation data received from
the Federal Emergency Management
Agency shall take precedence over data from other sources.
2a. The map(s) entitled Flood
Insurance Rate Maps of Bruce, DeTour Village, Soo,
Superior, Raber, Pickford, Bay
Mills, Whitefish, Drummond Island, Sugar Island
Townships, Chippewa County,
dates to be provided by the townships (Drummond
Island map dated November 20,
2000) shall be the official map for determinations and
regulation pursuant to this
resolution.
3. The building inspector shall insure
that all necessary permits have been issued, including a floodplain permit,
approval, or letter of no authority from the Michigan Department of
Environmental Quality under Part 31, Floodplain Regulatory Authority, found in
Water Resources Protection of the Natural Resources and Environmental
Protection Act, 1994 PA 451, as amended.
4. The building inspector shall
review all permit applications to determine whether the proposed building will
be reasonably safe from flooding. Where it is determined that the building will
be located in an area subject to flooding as identified in Section 2, the
building inspector shall implement the appropriate flood resistant construction
standards of succeeding editions of the State Construction Code/BOCA National
Building Code.
5. The building inspector shall
maintain a record of new structures or substantial improvements erected in the
flood hazard area indicating the actual elevation of the lowest structural
member required to be elevated as an alternative, in nonresidential structures,
the elevation to which the structure has been floodproofed.
Motion carried unanimously. This
will be handled through the Building Inspector’s Office.
Commissioner Hopper stated that
the Road Commission was notified that the Senate
Subcommittee will not consider
restoring TEDF flrnds. The County Road Association of
Michigan (CRAM) was notified
late Thursday, March 8, that the Senate Appropriations
Subcommittee on Transportation
will be reporting out Senate Bill 239 (2001/2002 transportation
budget) without the amendment to
restore the finding to the Transportation Economic
Development Fund (TEDF)
Categories C and D. The Senate Appropriations Subcommittee on
Transportation will meet at 8:30
am. on Wednesday, March 14, to finalize Senate Bill 239 (SB
239) and report it onto the fill
Senate Appropriations Committee. The Senate Appropriations
Committee will be meeting the
week of March 20 and will take up SB 239 some time that week.
Commissioner Hopper was urging
County Commissioners to contact Senator North’s Office and
Geo. McManus’s Office and ask
them to amend SB 239 to restore the ftrnding to the TEDG
Categories C and D.
Ms. Beaune stated that search
committee, for the County Controller’s position, met on Friday, March 9, 2001
and interviewed four people. Since that time, one person has withdrawn and one
person the committee did not feel was qualified.
It was moved by Commissioner
Cooper, supported by Commissioner Postula to reimburse the interviewees for
meals, mileage and per diem. On a roll call vote, motion carried unanimously.
A Special Board meeting has been
set for Tuesday, March 20, 2001, at 8:30 p.m. following two interviews for the
position of County Controller by the fi.ill County Board. The first interview
will be held at 7:00 p.m. and the second at 7:45 p.m.
It was moved by Commissioner
LaJoie, supported by Commissioner Postula to send a letter of appreciation to
the Search Committee members for all the work they have done. Motion carried
unanimously.
OLD BUSINESS: None
NEW BUSINESS: None
STANDING COMMITTEE REPORTS:
Personnel - Meeting of February
28, 2001 - Aaron Hopper
It was moved by Commissioner
Hopper, supported by Commissioner Laioie, upon request of Judge Lambros and
Judge Ulrich, to pursue a new position description through DMG Maximus, for the
combination Probate Court Administrator and the Referee Hearings’ contract.
Discussion followed. Motion carried unanimously.
It was moved by Commissioner
Hopper, supported by Commissioner Postula, to approve the negotiated wages for
Local 1 552, ratified by AFSCME. A 3% wage increase per the DMG Maximus study,
except the two probation officers who will get 1.5% increase, effective January
1, 2001. Discussion followed. Motion carried unanimously.
It was moved by Commissioner
Hopper, supported by Commissioner LaJoie to approve the non-union salary
personne increases as determined by the committee, per the DMG Maximus study
retroactive to January 1, 2001. Discussion followed. On a roll call vote the
motion carried unanimously.
It was moved by Commissioner
Hopper, supported by Commissioner LaJoie, upon
recommendation of Prosecuting
Attorney Peppler, to hire Carrie McDowell to fill the vacancy of Legal
Secretary I in the Prosecutor’s Office. Discussion followed. Motion carried
with Commissioner Cooper voting nay and Commissioner McDowell abstaining.
It was moved by Commissioner
Hopper, supported by Commissioner La.Joie to accept the Personnel Committee
meeting of February 28, 2001 as presented. Motion carried unanimously.
Equalization & Apportionment
- Ted I’ostula - No Meeting
Health & Social Services -
Ted Postula - No Meeting
Building, Grounds & Jail -
Meeting of February 26, 2001 - Earl Kay
It was moved by Commissioner
Kay, supported by Commissioner Dale, upon recommendation of Judge MacDonald, to
set up a committee, under the direction of Judge MacDonald, to look into a
space allocation and use study for the City/County Building. Motion carried
unanimously.
It was moved by Commissioner
Kay, supported by Commissioner Hopper, upon request from Hiawatha Behavioral
Health, to sell ten acres of the Poor Farms, the east side of Mackinac Trail,
with the price being set per the Equalization Director. Lengthily discussion
followed. Motion carried with Commissioner Cooper and Dale voting nay.
It was moved by Commissioner
Kay, supported by Commissioner Hopper, to approve an expenditure not to exceed
$5,000 to complete the Courthouse Annex offices, excluding the upstairs
conference room and the interior decorating. Motion carried unanimously.
It was moved by Commissioner
Kay, supported by Commissioner Postula, to approve the 2001 Office
Furniture/Equipment, per budget requests, bidding processes and to go with the
low bid. Motion carried unanimously.
It was moved by Commissioner
Kay, supported by Commissioner Hopper, to approve repair work on the Courthouse
elevator, not to exceed $1,800 per Otis Elevator recommendation. Motion carried
unanimously.
It was moved by Commissioner
Kay, supported by Commissioner LaJoie, to approve the low
bid, from Parker Hardware, for
the 2001 paper products in the amount of $912.40. Motion carried unanimously.
It was moved by Commissioner
Kay, supported by Commissioner Hopper, upon request of the Controller’s Office,
have Pak N/Ship process our daily mail, on a month by month basis, eliminating
the current postage machines. Discussion followed. Motion carried with
Commissioner Cooper voting nay.
It was moved by Commission Kay,
supported by Commissioner LaJoie, upon request of Sheriff Moran, to approve the
bidding process for the sale of surplus vehicles. Motion carried unanimously.
It was moved by Commissioner
Kay, supported by Commissioner LaJoie, upon recommendation of Sheriff Moran, to
approve the bidding and sale of the EI.JPSAR bus, with the proceeds of the sale
to be used to purchase equipment for search and rescue. Motion carried
unanimously.
It was moved by Commissioner
Kay, supported by Commissioner Laioie to approve the Building, Grounds &
Jail Committee report of February 26, 2001. Motion carried unanimously.
Transportation - Meeting of
February 27, 2001 - Ted Postula
Commissioner Postula read the
minutes of the February 26, 2001 meeting. Discussion was held on helipads for
Neebish and Sugar Islands. No Action was necessary.
It was moved by Commissioner
Postula, supported by Commissioner Cooper, to accept the report of the
Transportation Committee meeting of February 27, 2001 as presented. Motion
carried unanimously.
Legislative & Natural
Resources - Earl Kay - No meeting
Computer Committee - Meeting of
February 15, 2001 - Don Cooper
Commissioner Cooper read the
minutes of the Computer Committee meeting. No action was necessary.
It was moved by Commissioner Cooper,
supported by Commissioner Kay, to accept the report as presented. Motion
carried unanimously.
Finance, Claims & Accounts -
Meeting of March 8, 2001 - Rita Dale
It was moved by Commissioner
Dale, supported by Commissioner Hopper, to establish a budget for the Tax
Allocation Board and to appoint Mr. Ron Meister as the County Board’s
representative for this board. On a roll call vote, the motion carried
unanimously.
It was moved by Commissioner
Dale, supported by Commissioner LaJoie, upon recommendation of Sheriff Moran,
to match a 50% grant through MTvIRMA, to purchase four in- car video recorders,
finding the match of $9,088 be approved from the Ameritech Pay Phone Contract.
On a roll call vote, the motion carried unanimously.
It was moved by Commissioner
Dale, supported by Commissioner Hopper, upon recommendation of Sheriff Moran,
to use f from the Ameritech Pay Phone contract, to purchase three new radar
units at a cost of $1,089 each for a total of $3,267. On a roll call vote, the
motion carried unanimously.
It was moved by Commissioner
Dale, supported by Commissioner LaJoie, upon recommendation of Sheriff Moran,
to expend 50% matching finds to purchase a defibrillator, to be placed in the
County Jail, money to be used from the Ameritech Pay Phone contract. On a roll
call vote, the motion carried unanimously.
It was moved by Commissioner
Dale, supported by Commissioner Hopper, upon recommendation of Director Tim
McKee, to approve the following resolution to amend the final 911 Service Plan
previously approved.
RESOLUTION
Whereas, Chippewa County
(“County”) has adopted a Final 911 Service Plan (“Plan”) pursuant to the
emergency Telephone Service Enabling Act. 1986 PA 32, as amended (“Act”);
Whereas, the Federal
Communications Commission has issued a wireless emergency service order that
requires central dispatch answering centers (“PSAPS”) to request deployment of
Phase
I and Phase II 911 enhanced
services from Commercial Mobile Radio Service (“CMRS”) suppliers, which include
cellular phone service companies;
Whereas, 1999 PA 78 requires
Plans to implement the wireless emergency service Order and the Act, in order
to qualify the County for distributions from CMIRS emergency telephone find
administered by the Department of Treasury and also requires a County to
distribute all funds received from the CMRS emergency telephone fi.jnd to the
primary public safety answering point (“PSAP”) within the County;
Whereas, the list of service
suppliers and public agencies involved in emergency calls and service and the
highest monthly flat rate charged by a service supplier within the Service
district vary from time to time;
NOW THEREFORE, BE IT RESOLVED
that the following Plan amendment is adopted.
PLAN AMENDMENT
1. The Chippewa County Board of
Commissioners (“Board”) is authorized from time to time to adopt and update the
list of service suppliers facilitating wire based emergency service calls, and
public agencies providing emergency response services within the Service
District. The Board shall also periodically obtain and publish the highest
monthly flat rate charged by a service supplier for a 1-party access line
within Chippewa County Service District. The Board shall memorialize the
updated list of service suppliers, the highest monthly charge and the emergency
service providers within the Service District in a set of Administrative
Findings.
2. All Commercial Mobile Radio
Service (“CMRS”) providers are requested and directed to deploy Phase I and Phase
II 911 enhanced service as provided in the wireless emergency service order
(“Order”) FCC Docket No. 94-102, adopted June 12, 1996 with an effective date
of October 1, 1996.
3. The Chippewa County Board of
Commissioners, as the governing body of the County’s Service District is
authorized to take any action necessary to implement the order, the Emergency
Telephone Service Enabling Act, 1986 PA 32, as amended (“Act”), or any other
applicable state of federal law existing or subsequently adopted.
4. The Chippewa County Board of
Commissioners is authorized and directed to cooperate with the Telephone,
Telegraph, and Radio emergency Telephone Service Committee or any other State,
federal or local body or official authorized to install, operate, modif and maintain
universal emergency number service systems, whether land-line, cellular,
wireless, digital or radio based;
5. The Chippewa County Board of
Commissioners is authorized and directed to implement, receive and expend,
consistent with all applicable laws, any operational surcharges, CMIRS service
charges, or any other thnding provided under state or federal law, including
but not limited to such fees authorized, imposed, and collected under the Act.
6. This Amendments provisions
are designed to modif amend, supersede or replace any inconsistent provisions
in the County’s Final 911 Service Plan (“Plan”), and to augment, supplement or
add to such Plan provisions that are not in any way inconsistent.
7. A final hearing on this Plan
Amendment is set for June 11, 2001 and the County Clerk is directed to send a
copy of this Plan Amendment to all public agencies and to otherwise make the
required postings under the Act.
Motion carried unanimously.
It was moved by Commissioner
Dale, supported by Commissioner Postula, upon recommendation of Director McKee,
to approve the low bid of Hoornstra Communications to install closed circuit
television at the Central Dispatch Center, at a price not to exceed $3,674.67.
On a roll call vote, the motion carried with Commissioner Kay abstaining.
It was moved by Commissioner
Dale, supported by Commissioner Hopper, upon request of the Chippewa County
Health Department, to terminate the Information Systems Service Contract, on
mutually agreed upon date of no later than April 30, 2001. Motion carried
unanimously.
It was moved by Commissioner
Dale, supported by Commissioner Kay. that the March 2001 travel requests be
approved as presented. Motion carried unanimously.
It was moved by Commissioner
Dale, supported by Commissioner Postula, to approve the budget amendment for
the Probate Court Judges’ salary increase. On a roll call vote, the motion
carried unanimously.
It was moved by Commissioner
Dale, supported by Commissioner Hopper, to approve the following resolution to
adopt the Prudential Insurance Company of America Deferred Compensation Plan
and authorizing Finance Director, David Carpenter, to sign all necessary
documents.
Resolution Adopting the
Prudential insurance Company of America
Deferred Compensation Plan
WHEREAS, Chippewa County has
employees rendering valuable services; and
WHEREAS, The establishment of a
deferred compensation plan for such employees serves the interest of Chippewa
County by enabling it to provide reasonable retirement security for its
employees, by providing increased flexibility in its personnel management
system, and assisting in the attraction of competent personnel; and
WHEREAS, The Chippewa County
Board of Commissioners has determined that the establishment of a deferred
compensation plan to be administered by The Prudential Insurance Company of
America serves the above objectives; and
NOW THEREFORE, BE IT RESOLVED BY
THE CHIPPEWA COUNTY BOARD OF COMMISSIONERS AS FOLLOWS:
SECTION ONE: The Chippewa County
Board of Commissioners hereby adopts a deferred compensation plan (“The Plan”)
in the form of the Prudential Insurance Company of America Deferred
Compensation Plan, attached hereto as Attachment A. David Carpenter is
authorized to sign all necessary documents.
SECTION TWO: The Finance
Director shall be the coordinator for this program; shall receive all necessary
reports, notices, etc., shall cast, on behalf of the Chippewa County Board of
Commissioners any required votes under The Plan; may assign administrative
duties to carry out The Plan to appropriate departments, and is authorized to
execute all necessary agreements incidental to the administration of The Plan.
It was moved by Commissioner
Dale, supported by Commissioner LaJoie, that the following claims and accounts
be authorized for payment:
a) Voucher 27578 thru 27963 and
B-i to B-163
General Fund $ 412,637.02
Other 138,985.55
Payroll 438,942.83
Total $ 990,565.40
On a roll call vote, the motion
carried unanimously.
It was moved by Commissioner
Dale, supported by Commissioner Kay, to provide a resolution of support for
additional PA 511 ftinding. Motion carried unanimously.
It was moved by Commissioner
Dale, supported by Commissioner Kay, to authorize payment totaling $62,296.51, for
the Superior Township Water Project. On a roll call vote, the motion carried
unanimously.
It was moved by Commissioner
Dale, supported by Commissioner LaJoie to accept the Finance, Claims and
Accounts Committee report as presented. Motion carried unanimously.
It was moved by Commissioner
Cooper, supported by Commissioner Laioie to adjourn. Motion carried
unanimously. Meeting adjourned at 8:05 p.m.
J
lane S. Cork, County lerk Gary McDowell, Chairman