The Chippewa County Board of
Commissioners met in regular session on
Present: Commissioners: Cooper,
Dale, Hopper, LaJoie, Kay and Chairman McDowell
Absent: Commissioner Postula
Also Present: Timothy Dolehanty,
Controller, Tim McKee, OES/9-l-1 Director, Jeff Moran, Sheriff, Scott Brand,
Evening News, David Carpenter, Finance Director, and Diane S. Cork,
It was moved by Commissioner
LaJoie, supported by Commissioner Dale, to accept the correspondence received
in the
It was moved by Commissioner
Dale, supported by Commissioner Kay, to approve the
PUBLIC COMMENTS: None
CONTROLLER’S REPORT: Timothy
Dolehanty
Mr. Dolehanty introduced Mark
Senkus of the TRIAD Subcommittee of the Multi Purpose Collaborative Body out of
the
Mr. Senkus said they did not
have a very big budget for printing, posting etc. and would appreciate any held
they could get to get their message out to the public.
It was moved by Commissioner
Cooper, supported by Commissioner Laioie, to appropriate $1,000.00 to the TRIAD
Subcommittee, hinds to go thru Community Action. On a roll call vote, the motion
carried unanimously.
Mr. Dolehanty explained that
five individuals have applied for the vacant position on the Concealed Weapons
Board and their applications and qualifications were inclosed in the
Commissioners packets for their review.
It was moved by Commissioner
Cooper, supported by Commissioner Hopper, to accept and close the nominations
for the position on the Concealed Weapons Board. On a voice vote, the motion
carried. Final action will be taken at the
It was moved by Commissioner
Dale, supported by Commissioner Cooper, to adopt the following resolution:
RESOLUTION NO. 01-10
RESOLUTION OF INITIAL AND
TENTATIVE APPROVAL OF BONDS TO FINANCE COSTS OF NECESSARY WATER AND SEWER
IMPROVEMENTS
WI-IEREAS, the City of Sault
Ste. Marie (the”Local Unit”) has presented to the County Department of Public
Works (the “DPW”) a request that the County through the DPW issue bonds in the
approximate amount of not to exceed $2,600,000 payable from contractual
payments to be made by the Local Unit to the County through the DPW and secured
secondarily by a pledge of the County’s limited tax fbll faith and credit, said
bonds to finance costs of necessary water and sewer improvements (the
“Project”) to service the Local Unit; and
WI-IEREAS, the DPW has reviewed
said request and the financial and engineering aspects of the Project and has
determined the same to be within the scope of the authority of the County and
the DPW, to be feasible if undertaken through said County agencies but not financially
desirable if undertaken by the Local Unit alone, and to be necessary for the
public health, safety and welfare specifically of the Local Unit and its
inhabitants and generally of the County; and
WHEREAS, the DPW has recommended
to this Board that the Project be given tentative approval and that the DPW be
authorized to undertake initial steps toward the financing and construction of
the Project, subject, however, to certain conditions.
NOW, THEREFORE, BE IT RESOLVED
as follows:
1. This Board does hereby give
its initial and tentative approval to the Project and does authorize the DPW to
undertake the financing and construction of the Project, subject, however, to
final approval of this Board upon submission to this Board of the documents
evidencing agreement between the Local Unit and the DPW acting for and on
behalf of the County for the acquisition, construction, financing, and
operation of the Project.
2. The DPW shall contract for
the necessary engineering services to draw plans for the Project and shall
enter into negotiations with the Local Unit for the execution of a contract
covering the acquisition, construction and financing of the Project by the DPW
for and on behalf of the County, with the Project to be leased to the Local
Unit for operation after construction.
3. The DPW shall employ the
following consultants in connection with the Project:
As bond counsel: Miller, Canfield, Paddock and Stone,
P.L.C.
As engineers: Tetra Tech NIPS
As financial consultant: Robert
W. Baird & Co., Inc.
4. The Local Unit shall
undertake to provide by contract for the payment of all costs of retiring the
necessary financing and shall further undertake to reimburse the DPW for all
expenses incurred in connection with the Project, should the financing and
construction of the Project not be completed for any reason whatsoever.
5. The DPW has estimated the
total cost of constructing the Project to be not less than
$2,600,000, including all engineering
fees, financing costs and contingencies, such estimate subject, however, to
revision upon submission of final cost estimates or receipt of bids for the
Project.
6. All agreements between the
DPW and the Local Unit or other involved parties shall be subject to final
approval and ratification by this Board.
7. My officer of the DPW is
hereby authorized to notify the Michigan Department of Treasury of the County’s
intent to issue the bonds described herein, to pay the related fee from funds
to be received from the Local Unit and to request an order providing an
exception for the bonds from prior approval by the Department of Treasury.
8. All resolutions and parts of
resolutions insofar as they conflict with the provisions of this resolution be
and the same hereby are rescinded.
On a roll call vote, Resolution
No. 01-10, was adopted unanimously. This is the necessary final step to allow
the bonds to be sold.
Sheriff Moran attended the
meeting to answer any questions the Commissioners might have regarding his
monthly submitted report. No action was necessary.
This concluded the Controller’s
Report.
OLD BUSINESS: None
NEW BUSINESS: E. D.C.
Appointment
It was recommended by Chairman
McDowell that the
It was moved by Commissioner
LaJoie, supported by Commissioner Kay, to appoint William Lynn to the E.D.C.
Board. On a voice vote, the motion carried unanimously. Mr. Lynn will
represent the education sector.
Chairman McDowell removed
himself from the Building and Grounds Committee and appointed Rita Dale to fill
his position.
Chairman McDowell presented Rita
Dale, with a certificate which proclaimed Mrs. Dale as the “Best Politician” in
Chippewa, Luce and
Commissioner Kay reminded the
Commission that the ground breaking the for the new airport terminal will be
held
STANDING COMMITTEE REPORTS:
Personnel Committee - Aaron
Hopper -
It was moved by Commissioner
Dale to approve the appointment of Tina Ojala as Bookkeeper, and Samantha Huyck
and Mark Dobson as dispatchers. On a voice vote, the motion carried
unanimously. (This matter must be readdressed as there was no second to the
motion.)
Commissioner Cooper asked how
the Assistant to the Controller position was established. Discussion followed.
It was moved by Commissioner
Hopper, supported by Commissioner LaJoie, to accept the Personnel Committee
minutes of July 0, 2001, as presented. On a voice vote, the motion carried
unanimously.
Personnel Committee - Aaron
Hopper -
It was moved by Commissioner Hopper,
supported by Commissioner LaJoie, to recommend approval of the draft collective
bargaining strategies policy as presented. On a voice vote, the motion carried.
It was moved by Commissioner
Uopper, supported by Commissioner LaJoie, to accept the Personnel Committee
minutes of August 6, 2001, as presented. On a voice vote, the motion carried
unanimously.
Equalization & Apportionment
Committee - Bernard LaJoie - no meeting
Health and Social Services
Committee - Ted Postula - not present
Building, Grounds & Jail
Committee - Earl Kay - no meeting
Transportation Committee - Ted
Postula - not present
Legislative and Natural
Resources Committee - Earl Kay - July 31, 2001
Moved by Commissioner Kay,
supported by Commissioner Dale, to recommend approval of Resolution Number
01-08 to support the UP. Area Agency on Aging fiscal year 2002 annual
implementation plan as follows:
RESOLUTION NO. 0 1-08
RESOLUTION TO SUPPORT THE U.P.
AREA AGENCY ON AGING
FISCAL YEAR 2002 ANNUAL
iMPLEMENTATION PLAN
WHEREAS, UPCAP, which serve as
the UP. Area Agency on Aging, has developed and is operating under a Multi-Year
(FY 2001-2003) Area Plan that provides f for programs for services to older
adults in the Upper Peninsula; and
WHEREAS, the Multi-Year Area
Plan has been approved by all fifteen counties in the Upper Peninsula; and
WHEREAS, the U.P. Area Agency on
Aging is required to submit an Annual Implementation Plan which updates the
Multi-Year Area Plan; and
WHEREAS, the UPCAP Board of
Directors has unanimously approved the proposed, updated Annual Implementation
Plan; and
WHEREAS, each U.P. county is
represented by a county official on the UPCAP Board of Directors; and
WHEREAS, the Annual
Implementation Plan also requires review by individual county boards. NOW,
THEREFORE, BE IT RESOLVED as follows:
I. The Chippewa Board of
Commissioners has received and hereby supports the UP. Area Agency on Aging FY
2002 Annual Implementation Plan.
2. A copy of this Resolution
shall be submitted to UPCAP and placed on file.
On a roll call vote, the motion
carried unanimously.
It was moved by Commissioner
Kay, supported by Commissioner Dale, to adopt the Legislative and Natural
Resources Committee report as given. On a voice vote, the motion carried
unanimously.
Computer Committee - Don Cooper
- no meeting
Finance, Claims and Accounts -
Rita Dale - August 9, 2001
It was moved by Commissioner
Dale, supported by Commissioner Kay, to amend the position description and pay
grade (grade 11) for the Assistant to the Controller position. On a voice vote,
the motion carried with Commissioner Cooper voting nay.
It was moved by Commissioner
Dale, supported by Commissioner LaJoie, to recommend approval of the Sheriff’s
pay grade adjustment to level 6. On a voice vote, the motion carried with
Commissioner Cooper voting nay.
Moved by Commissioner Dale,
supported by Commissioner Hopper, to recommend the
OES/E 9-1. position be
established at grade 15, and that director McKee be compensated at
$53,573.39 retroactive to his 90
day of employment reflecting grade 15 at a five (5) year level.
On a voice vote, the motion
carried with Commissioner Cooper voting nay.
Moved by Commissioner Dale,
supported by Commissioner Cooper, to recommend approval of the Purchasing
Policy as presented. On a voice vote, the motion carried unanimously.
It was moved by Commissioner
Dale, supported by Commissioner Cooper, to recommend approval of the Transfer
and Supplemental Appropriation policy as presented. On a voice vote, the motion
carried unanimously.
It was moved by Commissioner
Dale, supported by Commissioner LaJoie, to recommend approval of the Accounts
Payable policy as presented. On a voice vote, the motion carried unanimously.
Moved by Commissioner Dale,
supported by Commissioner Hopper, to recommend approval of the Accounts
Receivable policy as presented. On a voice vote, the motion carried
unanimously.
Moved by Commissioner Dale,
supported by Commissioner Hopper, to recommend approval to purchase the
Positron package at a cost of $240,113.62. On a voice vote, the motion carried
unanimously.
Moved by Commissioner Dale,
supported by Commissioner Hopper, to recommend the suspension of the
competitive bidding process for the purchase of the Positron equipment. On a
roll call vote, the motion carried unanimously.
Moved by Commissioner Dale,
supported by Commissioner Cooper, to recommend approval to release the R.FP
(District Court Space Needs)-6- as presented. On a voice vote, the motion
carried unanimously.
It was moved by Commissioner
Dale, supported by Commissioner, Kay to recommend approval of Option 2 for the
Distribution of Federal Forest Funds. On a voice vote, the motion
carned unanimously.
It was moved by Commissioner
Dale, supported Commissioner Hopper, to recommend approval of an Animal Control
staffing roster of three persons working 20 hours per week until October 1,
2001. On a voice vote the motion carried unanimously.
Moved by Commissioner Dale,
supported by Commissioner Lajoie, to recommend approval of Barbara Fortin as
the County employee delegate to the annual MERS conference. On a voice vote,
the motion carried unanimously.
It was moved by Commissioner
Dale, supported by Commissioner LaJoie, to recommend approval of Earl Kay as
the management delegate to the annual MIERS conference. On a voice vote, the
motion carried unanimously.
Moved by Commissioner Dale,
supported by Commissioner Cooper, to pay vouchers 29193 through 29461 and G-I
through 0-130; General Fund claims for August $173,963.05; other find claims
for August $440,864.42; Payroll $447,988.15; Total claims for the month of July
$1,062.815,62. On a voice vote, the motion carried unanimously.
It was moved by Commissioner
Dale, supported by Commissioner LaJoie, to accept the Finance, Claims and
Accounts meeting as presented. On a voice vote, the motion carried unanimously.
Moved by Commissioner Kay,
supported by Commissioner LaJoie, to adjourn. Having no further business, the
County Board adjourned.
Diane S. Cork, County Clerk Gary McDowell, Chairman
Chippewa County Board of
Commissioners