BUILDING, GROUNDS AND JAIL COMMITTEE
					   MEETING MINUTES

					    May 2, 2002


A regular meeting of the Chippewa County Board of Commissioners' Building, Grounds and Jail
Committee was held on Thursday, May 2, 2002 at the Chippewa County Courthouse in Sault Ste. Marie,
Michigan.  Chairman Kay called the meeting to order at 5:03 p.m. with a quorum present.

MEMBERS PRESENT: Earl Kay, Chairman, Don Cooper and Rita Dale

MEMBERS ABSENT:  None

OTHERS PRESENT:  Tim Dolehanty, County Controller, Brian Peppler, Prosecuting Attorney,
		 Jim Lucas, MSU Extension Director, Joy Anderson and Barbara Fortin
		 of the Friend of the Court

Additions / Deletions to the Agenda
Chairperson Kay called for additions or deletions to the agenda.  Hearing none, the agenda was declared
approved as amended.

Public Comment
There were no public comments.

Agenda Items: Office Relocation Plan - Prosecuting Attorney
Controller Dolehanty reviewed the status of the office relocation project approved in December.  He made
referenced to unanticipated costs associated with the original plan and presented and alternative plan that
would involve relocation of the MSU Extension office.

Commissioner Cooper stated his position that the issue was adequately researched in December and that
the original relocation plan should be implemented.  Other Committee members agreed with
Commissioner Cooper.

Joy Anderson asked that a new directional sign be placed at the back entrance of the Annex Building. 
She noted several occasions where citizens entered the building from the back entrance, only to become
lost in their attempts to locate a County office.

It was moved by Commissioner Cooper, supported by Commissioner Dale, to recommend the
purchase and installation of a new directional sign at the back entrance of the Annex Building.  On
a voice vote, the motion was CARRIED.

Courthouse Facility Review and Project Prioritization
Chairman Kay presented a list of maintenance projects prepared by the Building and Grounds
Department.  The Committee agreed to secure and estimate to make necessary repairs to the Courthouse
roof, to solicit services of a single contractor to address cracks and painting of walls, and to obtain bids
for tile and carpet projects.  Committee members also expressed a preference for creating a multi-year
maintenance plan for the Courthouse wherein a set number of improvements were made each year.

Chairman Kay asked that the County seek bids for brick staining and facia improvements on the Annex
Building.

Joint Meeting with City Regarding Joint Building Authority
The Committee discussed the current status of the Joint Building Authority and a potential meeting with
the City to discuss the matter.  It was decided to postpone this discussion until after the audit presentation
scheduled for May 7.

Animal Control Facility
Chairman Kay reported on his visit to the site recommended by the Animal Control Ad Hoc Committee
for the animal shelter.  He stated he had several questions about the cost of improving the building to
accommodate the needs of the County, suggesting it may be more economical to purchase the parcel
immediately north of the proposed site and build a facility to suit the needs of the County.

Commissioner Dale noted that several problems would be common to all locations, such as parking and
site preparation.

The Committee agreed that the Controller should prepare a cost estimate to renovate the proposed
building and an estimate to build a new facility on the site proposed by Commissioner Kay.  The results
of this exercise were to be presented at the Finance Committee meeting scheduled for May 9.

Public Comment
There were no public comments.

Committee Comments
There were no additional committee comments.

Chairman's Comments
Chairman Kay offered no additional comments.

Adjourn
Hearing no other comments, Chairman Kay declared the meeting adjourned at 6:16 p.m.







__________________________________	__________________________________
Timothy J. Dolehanty, AICP, Recorder	Earl Kay, Committee Chairman