The Chippewa County Board of
Commissioners met in Special Session on
Present: Commissioners Ted Postula (
Absent: Chairman Gary McDowell
Also Present: Tim Dolehanty, Controller, Jim Moore, Richard
Timmer, Dave Carpenter, Finance Director, Tim McKee, OES/9-1-1 Director, Scott
Brand, Evening News, and Diane Cork,
The meeting was called to
order by Aaron Hopper, Vice-Chairman.
NEW
BUSINESS:
Legislative and Natural
Resources Committee Meeting – Earl Kay –
Chairman Kay asked C-L-M
Community Action Agency officials to review issues related to the supportive
housing grant. Michelle LaJoie explained
that the public notice originally made for the Eastern Upper Peninsula Veteran
Center Foundation, Inc. had to be resubmitted.
Officials from the Michigan State Housing Development Authority (MSHDA)
required a new notice showing
It was moved by Commissioner
Kay, supported by Commissioner LaJoie, to recommend approval of the amended
notice of intent to request a release of funds for the Eastern Upper Peninsula
Veteran Center Foundation, Inc. and to list
It was moved by Commissioner
Kay, supported by Commissioner Dale, to accept the Legislative and Natural
Resources Committee report as given. On
a voice vote, the motion carried unanimously.
State Domestic Preparedness
Equipment Grant – Tim McKee – OES Director
Mr. McKee explained in early
2001
The Federal Government has put
strict guidelines on what could and could not be obtained. It was Mr. McKee’s goal to obtain equipment
that is both capable of being utilized in the present as well in the event of
some type of disaster. A list of
equipment and cost was presented to the
It was moved by Commissioner
Dale, supported by Commissioner Kay, to approve the State Domestic Preparedness
Equipment Grant expenditures in the amount of $38,610.96. Discussion
followed. On a voice vote, the motion
carried unanimously.
Blue Cross/Blue Shield Suffix
Policy:
Tim Dolehanty, Controller,
addressed the Board. He explained that
effective
The Board of Commissioners may
allow other public agencies to participate in the self-insurance pool. Participation in the pool shall be subject to
the terms and conditions of a contractual agreement between the County and
public agency. For billing purposes, the
County shall assess a monthly charge against each participating agency. The amount charged shall be equal to the
usage experience of the participating agency as reported by the managed care
and third-party administrative services carrier.
Mr. Dolehanty explained that
there is a dilemma in billing agencies that belong or want to belong to this
particular pool. He explained two
different ways that the County may want to consider.
1) The County will receive
reports back from Blue Cross that will show the usage from each suffix (agency)
so the County will know how much insurance the Health Dept., the County,
Michigan Works etc. actually use and the cost is divided equally.
2) If a catastrophic event
happens, bill that agency for that event up to the $50,000 stop loss.
Discussion
followed on different scenarios. This
matter will be discussed further at the next Finance, Claims and Accounts
meeting.
Blue Cross/Blue Shield Inmate
Services Contract:
Controller Dolehanty stated
that a letter was received from the Michigan Association of Counties Service
Corporation advising the County that is was no longer feasible for them to
administer the Blue Cross Blue Shield of Michigan Inmate Program. For that reason, MACSC is terminating its
involvement with this program effective
MACSC will not enter inmates
into the system after
Mr. Dolehanty explained that
there was no other option available other than the County paying the bills
directly.
After discussion, it was moved
by Commissioner Kay, supported by Commissioner LaJoie, to contract with Blue
Cross/Blue Shield of Michigan for
P.A. 511 Community Corrections
Program Contract:
The Department of Corrections
has approved continuation of the PA511 program for the EUP region. The budget for fiscal year FY2002/2003
remains the same dollar amount requested since FY1998/1999. The amount budgeted for the PA511 program for
Chippewa County is $51,463, with $28,219 stipulated for community service work
and $23,244 stipulated for electronic monitoring. The $3,500 contribution by Chippewa County
increases the total funding available to $54,963, of which $51,463 is from a
grant through the Office of Community Corrections.
It was moved by Commissioner
LaJoie, supported by Commissioner Kay, to approve the Letter of Agreement#1 By
and Between E.U.P. Employment and Training Consortium and Chippewa County
(P.A.511).
EDC Inclusion With County
Liability Insurance Coverage:
Mr. Dolehanty explained that
part of the Municipal Risk Management premium has included the EDC for a number
of years. In 2002 the EDC paid their
liability coverage but was still included with Chippewa County in their
coverage program. Mr. Dolehanty was
looking for guidance in resolving this overpayment.
After discussion, it was moved
by Commissioner Kay, supported by Commissioner Dale, to table this item until
clarification can be made thru the EDC and then bring this item back to the
Finance, Claims and Accounts Committee.
On a voice vote, the motion carried unanimously.
Probate Judge Inclusion in
Deferred Compensation Program:
A letter was received from the
Dept. of Management and Budget announcing that probate judges are now eligible
to participate in the Deferred Compensation 457 (State 457) and Deferred Compensation
401(k) (State 401(k) plans offered by the state of Michigan.
In order for a Probate Judge
to participate in the state Deferred Compensation plan(s), a county must
complete and return a Resolution of Acknowledgement form for each plan. County participation in the plan is
voluntary.
It was moved by Commissioner
LaJoie, supported by Commissioner Kay, to approve the Resolution of
Acknowledgment Deferred Compensation Plan 401(k) as presented by the Office of
Retirement Services. On a voice vote,
the motion carried unanimously.
It was noted that the scanner
in the Register of Deeds Office, while it does work, is on its last leg and is
need of an upgrade in terms of software.
In discussing this with the Information Systems personnel, Cherry LAN
Systems, Inc. is the only company that can supply the scanner to be compatible
with the current equipment without additional costs.
Cherry LAN Systems, Inc.
submitted a cost to the County for on (1) Fujitsu M4097D Scanner and Adrenaline
Adapter in the amount of $5,908.00. Mr.
Dolehanty pointed out that this figure goes over the $5,000.00 limit for sealed
bids. He also pointed out that this
submitted amount is for all the equipment, not just a single item.
It was moved by Commissioner
LaJoie, supported by Commissioner Postula, to waive the bidding process for the
scanner and approve the scanner purchase from Cherry LAN Systems, Inc. in the
amount of $5,980.00. On a voice vote,
the motion carried unanimously.
Year-End Accounting Issues:
Dave Carpenter, Finance
Director, addressed the County Board with some explanation of the billing
process for the Blue Cross/Blue Shield for different agencies involved or
wanting to be involved in the County’s pool.
Mr. Carpenter explained that
with the Inmate Health Insurance, the County use to pay the hospitals
directly. By using the plan it gives a
Blue Cross rate and Blue Cross pays the hospitals.
Mr. Carpenter gave a hand out
to the Commissioners for their review. He stated that the first two pages involved
the General Fund for 2002 and the majority of that shortage was related to the
sick pay out that was initiated.
Questions were asked of the COPS UHP Grant Fund and the Child Care Fund.
It was moved by Commissioner
LaJoie, supported by Commissioner Postula, to approve the budget amendment
transfer from the General Fund in the amount of $278,428 to cover
shortages. On a voice vote, the motion
carried unanimously.
Mr. Carpenter went on the say
the Chippewa County Construction Code Revolving Account records the receipt of
building permits and operating expenditures under the jurisdiction of the
County Building Inspector. Revenues are
realized when the final inspection has been performed, and the deferred
revenues balance as of December 31, 2001 was $55,066.96. He was recommending that the Chippewa County
Construction Code Revolving Fund (147) be amended to reflect the revenues and
expenditures for the current budget year.
It was moved by Commissioner
Kay, supported by Commissioner LaJoie to transfer $50,000 from the General Fund
101 to Fund 147. On a voice vote, the
motion carried unanimously.
Mr. Carpenter recommended that
the Central Dispatch Fund (212) be amended to reflect the revenues and
expenditures for the current budget year.
The main adjustment being made was the transfer to the Capital Outlay
Fund when the Positron Equipment was purchased for $231,000.
It was moved by Commissioner
Kay, supported by Commissioner LaJoie, to approve the amendments to the Central
Dispatch Fund in the amount of $105,158.
On a voice vote, the motion carried unanimously.
Next, Mr. Carpenter
recommended that the Recycling Fund (230) be amended to reflect the revenues
and expenditures for the current budget year.
It was moved by Commissioner
LaJoie, supported by Commissioner Kay, to approve the budget amendment to the
Recycling Fund in the amount of $6,424.
On a voice vote, the motion carried unanimously.
It was moved by Commissioner
LaJoie, supported by Commissioner Postula, to transfer from the General Fund
(101) to the Road Patrol Fund (262) the amount of $24,435 to reflect the
revenues and expenditures for the current budget year.
Discussion was held on the
mileage expenditures and costs returned or collected by the Sheriff’s Dept.
On the question, on a voice
vote, the motion carried unanimously.
Next on the agenda was the
Child Care Fund. Mr. Carpenter explained
that the County has no control over what is expended in this particular
fund. It costs approximately $300.00 per
day to house one child.
It was moved by Commissioner
Kay, supported by Commissioner LaJoie, to transfer $274,086 from the General
Fund (101) to the Child Care Fund (292) to reflect the revenues and
expenditures for the current budget year.
On a voice vote, the motion carried unanimously.
It was moved by Commissioner
LaJoie, supported by Commissioner Postula, to pay General Fund Claims of
$117,907.01, Other Fund Claims of $92,174.58 and Payroll in the amount of
$907,888.62 for a total of $1,117,970.21.
On a voice vote, the motion carried unanimously.
Mr. Dolehanty explained some
points on the Fiscal Year 2003 Budget Worksheet. He stated that working with the Department
Heads helped determine where reductions could be made in individual
budgets. He outlined departments that
had a few additional changes that had come up during the last few months.
Discussion was held on the
Delinquent Tax Funds. The Delinquent Tax
Fund is set up so the County is certain to be able to disburse the tax payments
to the local units of government and schools.
Mr. Dolehanty explained that by taking money out of this fund, interest
would be lost on the amount that is taken out of this fund.
It was moved by Commissioner
LaJoie to approve Resolution No. 02-32.
Discussion was held on the
hours worked per week for departments and revenues coming back to the County.
Commissioner Kay supported the
Resolution to borrow from the Delinquent Tax Fund the amount of $250,000.
Discussion was held on
spending restraints and responsibility.
On the question, a roll call
vote was taken with the following results:
Commissioners Kay, Dale, Hopper, LaJoie, Postula voted yes. Commissioner Cooper voted no. The motion carried.
RESOLUTION NO 02-32
RESOLUTION
TO AUTHORIZE TRANSFER OF FUNDS
FROM THE
DELINQUESNT TAX FUND TO THE COUNTY GENERAL FUND
WHEREAS, as permitted under State law, the board of
commissioners has created a delinquent
tax revolving fund; and
WHEREAS, the county treasurer pays from the delinquent tax
fund any or all delinquent taxes
that are due and payable to the county and any school district, intermediate school district, community college
district, city, township, special assessment district,
this state, or any other political unit for which delinquent tax payments due; and
WHEREAS, State law (MCL 211.87b) permits the county board of
commissioners to transfer resources from
the delinquent tax revolving fund to the county general fund.
NOW, THEREFORE, BE IT RESOLVED that the Chippewa County Board of Commissioners hereby authorizes transfer
of $250,000 from the delinquent tax revolving
fund to the County general fund.
It
was moved by Commissioner Postula, supported by Commissioner to adopt
Resolution No. 02-23, Fiscal Year 2003 Budget Resolution and General
Appropriations Act. (On file in the County Clerk’s Office)
On a roll call vote: Commissioners Kay, Dale, Hopper, LaJoie and
Postula voted yes. Commissioner Cooper voted
no. The motion carried.
Special recognition was given to
Commissioner LaJoie and a welcome made to Jim Moore and Richard Timmer.
It was moved by Commissioner LaJoie,
supported by Commissioner Postula, to adjourn.
On a voice vote, the motion carried unanimously and the Board did
adjourn at 6:13 p.m.
Respectfully
Submitted,
Diane
S. Cork, County Clerk Aaron
Hopper, Vice-Chairman