BUILDING, GROUNDS AND JAIL COMMITTEE
MEETING MINUTES
A regular meeting of the Chippewa County Board of
Commissioners’ Building, Grounds and Jail Committee was held on Monday,
November 3, 2003 at the Chippewa County Courthouse in Sault Ste. Marie,
Michigan. Chairperson Kay called the
meeting to order at 5:15 p.m. with a quorum present.
MEMBERS PRESENT: Earl
Kay, Chairman, Rita Dale and Don Cooper
MEMBERS
ABSENT: None
OTHERS PRESENT: Tim
Dolehanty, County Controller
Additions / Deletions to the Agenda
Chairman Kay called for
additions or deletions to the agenda.
Hearing none, he declared the agenda approved as presented.
Public Comments
Chairman Kay called for pubic comments. No public comments were offered.
Correspondence
and Information Items
Chairman Kay reviews the notice received from the
Michigan Department of Environmental Quality (DEQ) regarding the proposed
expansion of the Dafter Sanitary Landfill.
Comments on the proposed expansion would be received through December 5,
2003. The Committee had no comments to
offer on the proposed expansion, but agreed to bring the notice to the
attention of the Board of Commissioners at the regular meeting on November 10.
Agenda Items: Status Report on City/County Building
Management
Controller Tim Dolehanty reported that he and the
Chairman were scheduled to meet with the Mayor and City Manager concerning
management of the City/County Building later in the week. Minutes of the most recent Joint Building
Authority (JBA) meetings were reviewed. The Committee expressed disapproval of
the JBA meetings because the JBA was terminated in July. Chairman Kay said he would relay the
Committee’s concerns to City officials, along with his concern that the County
was not properly notified of the meetings.
The Committee reviewed a trough and spout proposal for
the animal control shelter submitted by ABC Seamless Raingutter. The total cost
of the unsolicited project was $499.50.
The Committee accepted the proposal as an information item.
Blacktop
Proposal
Chairman Kay discussed a proposal to pave the parking
and service drive areas at the animal control shelter. The Road Commission estimated the project
cost to be $8,500. He noted that it may
not be possible to undertake the project at this time because of budget
constraints.
Commissioner Dale expressed support for the project,
noting that it would eventually have to be done. Commissioner Cooper suggested budgeting for the project in 2004, if
funds permit. He agreed that funding
for the project is not available in the current fiscal year.
Final
Construction Costs
Controller Dolehanty presented a spreadsheet showing
final construction costs for the animal control shelter. The figures were reviewed
and discussed by the Committee.
Facility
Energy Evaluation
The Controller reviewed a series of recommendations
from a recent energy usage review of the Courthouse and Annex facilities. It was noted that energy efficiency goals of
the building renovation projects were being met, but further efficiencies could
be easily realized through routine maintenance. The Committee accepted the report as an information item and
agreed to allow the Controller to follow-up on the suggested changes.
Correctional
Facility Surveillance Equipment
The Simplex Grinnell quotation of $20,058 for digital
surveillance equipment, as submitted y Sheriff Moran, was discussed. Commissioner Cooper stressed the importance
of developing specifications for the system before seeking quotes. Commissioner Dale said it was equally
important that the system be designed to meet the specific need of the jail.
It was moved
by Commissioner Dale, seconded by Commissioner Cooper, to recommend production
of specifications for the digital surveillance equipment and to release a
request for proposals for the project.
On a voice vote, the motion was CARRIED.
Snow
Plowing Quotes
The Controller reviewed quotes received for seasonal
snow plowing.
It was moved
by Commissioner Cooper, seconded by Commissioner Dale, recommend acceptance of
the seasonal snow plowing quotation received from Molitor Excavating, Inc. at a
total price not to exceed $6,625.
Commissioner Dale expressed concern about the bid for
plowing the Sheriff Department parking lot, noting it was substantially less
than two other proposals.
On a voice
vote, the motion was CARRIED, 2-1.
Records
Storage
Chairman Kay stated a number of departments have
expressed a need for additional storage space.
It was agreed that this matter should be studied and recommended actions
be presented in the near future.
Veterans
Memorial
The Controller presented a request from the Veterans
Affairs Board to move the Veteran’s Memorial from War Memorial Hospital to the
Courthouse lawn. The Committee asked
that the Controller investigate the request and report back to the Committee.
Committee Comments
There were no additional Commissioner comments.
Chairman Kay had no additional comments.
Adjourn
It was moved
by Commissioner Cooper, seconded by Commissioner Dale, to adjourn the
meeting. On a voice vote, the motion
was CARRIED.
Chairman Kay declared the meeting adjourned at 6:20
p.m.
__________________________________ __________________________________
Timothy J.
Dolehanty, AICP, Recorder Earl
Kay, Committee Chairman