The Chippewa County Board of Commissioners met in regular session on Monday,
July 14, 2003 at 7:00 p.m. in the Courtroom of the Chippewa County Courthouse.
Present:
Commissioners Ted Postula, Don Cooper, Rita Dale, Richard Timmer,
Jim
Moore(7:13p.m.)and Chairman Earl Kay
Absent: Commissioner Aaron Hopper
Also Present: Jeff Moran, Sheriff,
Mary Piralli, Ron Cross, Don and Chris McLean, Sharon Kennedy, Tim Dolehanty,
Controller and Marcy Wilson, Chief Deputy Clerk
It was moved by Commissioner Timmer, supported by Commissioner Postula that the
correspondence received in the Clerk’s Office be accepted as presented and if
necessary, forward to the proper committee. On a voice vote, the motion
carried.
It was moved by Commissioner Postula, supported by Commissioner Cooper, to
approve the County Board minutes of June 9, 2003 as presented by the County
Clerk. On a voice vote, the motion carried.
PUBLIC COMMENTS: None
CONTROLLERS REPORT - Tim
Dolehanty
Controller
Dolehanty noted that the term of Jim Quinnell, E.D.C. Board of Directors,
expired effective March 21, 2003. According to the Articles of Incorporation of
the E.D.C., the County Board Chairman with the ratification of the County Board
makes this appointment.
Chairman Kay, supported by Rita Dale, nominated the name of James Quinnell. On
a voice vote, the nomination was ratified.
It was moved by Commissioner Dale, supported by Commissioner Cooper, to approve
Resolution No. 03-21 as follows:
RESOLUTION TO SUPPORT THE U.P. AREA AGENCY ON AGING
FISCAL YEAR 2004 ANNUAL IMPLEMENTATION PLAN
WHEREAS, UPCAP,
which serves as the U.P. Area Agency on Aging, has developed and is operating
Under a Multi-Year(FY 2004-2006) Area Plan that provides funding for programs
for Services to older adults in the Upper Peninsula: and
WHEREAS, during
the Multi-Year Area Plan and Annual Implementation Plan development process,
UPCAP conducted needs surveys, two input sessions, two public hearings, and
received input from service providers, senior citizens, county officials, human
services organizations and other interested parties; and
WHEREAS, each
U.P. county is represented by a county official on the UPCAP Board of
Directors; and
WHEREAS, the
UPCAP Board of Directors has unanimously approved the proposed Multi-Year Area
Plan/Annual Implementation Plan on June 27, 2003.
NOW, THEREFORE, BE IT
RESOLVED as follows:
1. The Chippewa County Board of Commissioners hereby
supports the U.P. Area Agency on Aging Multi-Year (FY 2004-2006) Area
Plan/Annual Implementation Plan.
2. A copy of this Resolution shall be submitted to
UPCAP and placed on file.
On a voice vote, the motion carried.
It was moved by Commissioner Dale, supported by Commissioner Cooper, to go into
Closed Session after the Agenda item: New Business, to discuss a proposed
resignation agreement. This closed session would fall under Section 8(c) of the
Open Meetings Act, Act 267, P.A. 1976. On a roll call vote, Commissioners
Postula, Cooper, Dale, Timmer, Moore and Kay voted yes. The motion carried.
It was noted by Chairman Kay that a meeting was held a few weeks ago with the
Clerk,
Treasurer, Tim Dolehanty,
Aaron Hopper, Rita Dale and Chairman Kay to discuss some words
that were not in a contract
that was approved. This matter will be passed on to the next
Personnel Committee meeting.
Chairman Kay noted that he had received a response from a letter sent to
Senator Stupak re: armed robbery of the Central Savings Branch Office in
Rudyard and the response of 9-1-1.
Senator Stupak stated he has requested 1.1 million dollars from the House
Appropriators for Chippewa County for FY 2004 for the E 9-1-1 Radio System.
Commissioner Cooper had a question about the meeting that was held with the
Personnel issue. He thought this would be a violation of the Open Meetings Act
and the By-Laws of the County Board. Discussion was held.
STANDING COMMITTEE
REPORTS:
Personnel Committee – Rita
Dale – July 9, 2003
Controller Dolehanty presented the employment application of Nicole Sundman for
consideration in filling the vacant animal shelter attendant position.
It was moved by Commissioner Dale, supported by Commissioner Cooper, to
recommend hiring Nicole Sundman to fill the animal shelter attendant position.
On a voice vote the motion carried.
Controller Dolehanty presented a memorandum from Sheriff Moran requesting the
promotion of Andy Desormeau to a full-time corrections officer position,
effective July 16, 2003. If approved, Mr. Desormeau would fill the position
left vacant after the retirement of Harry Reinfelder. Discussion followed on
the necessity of having a full-time position.
It was moved by Commissioner Dale, supported by Commissioner Postula, to
recommend approval of the Sheriff’s request to promote Andy Desormeau to a
full-time corrections officer position. On a voice vote, the motion carried.
Sheriff Moran addressed the County Board noting that another resignation was
received today from a full time corrections officer and he would like to fill
this position as of Friday, June 18, 2003 with an officer from within the
department. Discussion was held on full time versus part-time, certified
officers and hours worked.
It was moved by Commissioner Timmer, supported by Commissioner Moore, to
recommend approval for Sheriff Moran to fill the position left vacant today by
an individual currently within the Department. On a voice vote the motion
carried with Commissioner Cooper voting no.
It was moved by Commissioner Dale, supported by Commissioner Posutla, to accept
the meeting minutes as presented. On a voice vote the motion carried.
Equalization and
Apportionment – Jim Moore – No meeting
Health and social Services –
Ted Postula – No meeting
Building, Grounds and Jail
Committee – Earl Kay – No meeting
Transportation Committee –
Ted Postula – No meeting
Legislative & Natural
Resources – Richard Timmer – July 7, 2003
The Committee reviewed a request from OES/E 9-1-1 Director Tim McKee to adopt
the draft policy concerning emergency health department contacts. Mr. McKee
stated the contact list was assembled in conjunction with applicable health
department personnel.
It was moved by Commissioner Timmer, supported by Commissioner Postula, to
recommend approval of the draft Health Department Emergency Contacts policy as
presented. On a voice vote, the motion carried.
Mr. McKee explained that the Draft Advance Life Support Ambulance Dispatching
Policy, developed in coordination with the Medical Control Authority, sets
forth the rules for dispatching advance life support (paramedic) units in the
County.
It was moved by Commissioner Timmer, supported by Commissioner Moore, to
recommend approval of the draft Advance Life Support ambulance Dispatching
Policy as presented. On a voice vote, the motion carried.
Mr. McKee stated the changes to the draft Animal Control Policy involve
after-hour calls for animal control services. He stated the changes would
tighten current dispatch protocols.
It was moved by Commissioner Timmer, supported by Commissioner Postula, to
recommend approval of the Draft Animal Control Policy as presented. On a voice
vote, the motion carried.
It was moved by Commissioner Timmer, supported by Commissioner Moore, to accept
the meeting minutes as presented. On a voice vote, the motion carried.
Computer Committee – Don
Cooper – No meeting
Finance, Claims & Accounts
– Rita Dale – July 10, 2003
OES/E 9-1-1 Director Tim McKee presented the Committee with a list of proposed
expenditures related to the fiscal year 2002 State Domestic Preparedness
Exercise Grant. Mr. McKee stated the County has fulfilled its requirements
under the grant and asked for authorization to expend the funds.
It was moved by Commissioner Dale, supported by Commissioner Cooper, to
recommend approval of the expenditure of $3,313.12 for costs related to
the Fiscal Year 2002 State Preparedness Exercise Grant, as presented. On a
voice vote, the motion carried.
Mr. McKee presented a spreadsheet showing projected budgets for operation of
the 9-1-1 Dispatch Center for the next five years. Based on these projections,
Mr. McKee suggested that the telephone surcharge be reduced to $2.33. He
then presented a resolution to the Committee to authorize placement of the
telephone surcharge for 9-1-1 services before the electorate on October 21,
2003.
It was moved by Commissioner Dale, supported by Commissioner Moore, to
recommend approval of Resolution 03-22 as follows:
FOR 9-1-1 OPERATIONAL SURCHARGE RENEWAL/REDUCTION
WHEREAS, the
Chippewa County Board of Commissioners (“Board”) has adopted an Emergency
Telephone Service Plan(“Plan”)under the provisions of 1986 PA32, as amended
(“Act 32”); and
WHEREAS, the
purpose of this Plan was to facilitate the provision of emergency telephone
service and dispatch services to citizens within Chippewa County; and
WHEREAS, the
Michigan state legislature has adopted 1991 PA 196, 1994 PA 29 and 1999 PA 81,
which provide for a 4% Board approved and 16% voter approved operational
surcharge on monthly telephone access line bills within the County for purposes
of funding the County’s Plan and E-9-1-1 emergency telephone dispatch
operations in a manner that is fair and equitable; and
WHEREAS, the
Board determines that the County’s centralized E-9-1-1 dispatch services are
critical to the health and safety of area residents; and
WHEREAS, the
County currently operates under a voter authorized operational surcharge of up
to 14% in addition to the Board authorized 4% and such authorization expires
December 31, 2004; and
WHEREAS, the
Board determines that up to a 12% (instead of the 20% maximum), operational
surcharge is necessary to ensure that the County’s Plan is fully implemented
and centralized E-9-1-1 dispatch services have an adequate and equitable
funding base.
NOW,
THEREFORE, BE IT RESOLVED that
pursuant to Act 32 as amended the following proposal shall be submitted to the
voters of Chippewa County.
“911 OPERATIONAL SURCHARGE RNEWAL/REDUCTION”
Beginning with the expiration of the current voter approved surcharge on
December 31, 2004, shall the Chippewa County Board of Commissioners be
authorized to assess for a period of five (5)years a monthly surcharge of 12%
of the highest monthly flat rate charged by a telephone service supplier for a
1-party access line within the geographic boundaries of Chippewa County (not to
exceed $2.33 per month), with the surcharge revenue to be distributed to cover
the costs of operating, facilitating and equipping the County’s centralized
center for answering 9-1-1 calls and dispatching emergency ambulance, police
and fire services to the citizens of Chippewa County? This is from the 18%
total authorization rate in effect until December 31, 2004.” On a voice vote,
the motion carried.
Sharon Kennedy, Register of Deeds/Equalization Director, met with the Committee
to request consolidation of two part-time positions. The positions are
currently assigned to the Register of Deeds office and to the Equalization
Department. Ms. Kennedy explained that both positions were recently
vacated.
Ms. Kennedy presented a spreadsheet showing how currently budgeted funds would
be used to offset the cost of a single full time position. It was
explained that the position would be classified as a grade 6 data entry clerk
and that combining budgeted funds from the Register of Deeds, Equalization
Department and the new Technology Fund would be used to pay for the position.
It was moved by Commissioner Dale, supported by Commissioner Timmer, to
recommend approval of the position consolidation as presented. Discussion
followed. On a voice vote, the motion carried with Commissioner Cooper voting
no.
It was moved by Commissioner Dale, supported by Commissioner Moore, to
recommend the approval of general fund claims totaling $263,715.67, other fund
claims of $476,634.93, payroll of $514,057.48 and health department claims of
$202,504.80, vouchers 33633 through 33889 and G-1 through G-204. On a voice
vote, the motion carried.
It was moved by Commissioner Dale, supported by Commissioner to accept the
Finance, Claims and Accounts Committee meeting report as presented. On a voice
vote, the motion carried.
It was moved by Commissioner Moore, supported by Commissioner Timmer to accept
the Work Session meeting minutes of July 1, 2003 re: HBH. On a voice
vote, the motion carried.
NEW BUSINESS: None
It was moved by Commissioner Postula, supported by Commissioner Timmer, to
enter into a closed session to discuss a resignation agreement pursuant to
Section 8(c) of the Open Meetings Act, Act 267,P.A. 1976, as amended, being MCL
15.268(c). A roll call vote was taken with Commissioners Postula, Cooper,
Dale, Timmer, Moore and Kay voting yes. The motion carried.
Returning to open session and having no further business, it was moved by
Commissioner Cooper, supported by Commissioner Postula to adjourn. Motion
carried and the Board did adjourn at 8:10 p.m.
Respectfully submitted,
Marcy L. Wilson, Chief
Deputy
Earl Kay, Chairman