FINANCE, CLAIMS AND ACCOUNTS COMMITTEE
MEETING MINUTES
A regular meeting of the Chippewa County Board of
Commissioners’ Finance, Claims and Accounts Committee was held on Thursday,
November 6, 2003 at the Chippewa County Courthouse in Sault Ste. Marie,
Michigan. Chairperson Dale called the
meeting to order at 5:00 p.m. with a quorum present.
MEMBERS PRESENT: Rita Dale,
Chairperson, Aaron Hopper, Richard Timmer, Don Cooper and Ted Postula
COMMISSIONERS PRESENT: Earl Kay and James Moore
MEMBERS
ABSENT: None
OTHERS PRESENT: Tim
Dolehanty, County Controller, Dave Carpenter, Finance Director, Jeff Moran,
Sheriff, Dave Martin, Environmental Health Director, and Sue Short, Circuit
Court Administrator
Additions / Deletions to the Agenda
Chairperson Dale called for additions or deletions to
the agenda. It was agreed that the purchase of tasers would be added to the
agenda under Sheriff Department business.
It was moved by Commissioner Postula, seconded by Commissioner Timmer, to approve the agenda as amended. On a voice vote, the motion was CARRIED.
Public Comments
Chairperson Dale called for pubic comments. No public comments were offered.
Correspondence
and Information Items
The Committee received the monthly Treasurer’s report,
monthly travel report, and HBH financial statements.
Agenda Items: Health
Department Fee Proposal
Environmental Health Director Dave Martin reviewed
proposed campground inspection fees as recommended by the Board of Health. Mr. Martin reviewed inspection tasks and the
time taken to perform inspections. He
also discussed the role of the State in the inspection process
It was moved by Commissioner Timmer, seconded by Commissioner Postula, to recommend approval of the Health Department fee proposal as presented. On a voice vote, the motion was CARRIED.
Sheriff Jeff Moran discussed the need to purchase ten
.223 semi-automatic rifles and reviewed quotes received from three firms. He stated several other area law enforcement
agencies use this type of firearm, and that it was important that all area
agencies utilize similar equipment.
Sheriff Moran also reported on the pending receipt of $14,000 from the
Sault Ste. Marie Tribe of Chippewa Indians to be used to offset a portion of
the purchase price.
Sheriff Moran then discussed the need to purchase
tasers for use by all Sheriff deputies, bailiffs and jail personnel. He noted the proposed product was
recommended by the Michigan Municipal Risk Management Authority (MMRMA),
County’s liability insurance carrier, and that MMRMA has approved a grant of
$2,000 to be used to offset a portion of the total cost.
Commissioner Cooper asked about the source of funds
for the balance of the purchase price for the rifles and tasers. Sheriff Moran stated funds from the inmate
telephone contract would be used.
Commissioner Cooper then asked about the need to
request bids for the purchase of the tasers.
Sheriff Moran stated only one manufacturer was recognized by MMRMA.
It was moved
by Commissioner Cooper, seconded by Commissioner Timmer, to recommend the
purchase of ten .223 semi-automatic rifles from the low bidder, J.S.C. Law
Enforcement Sales, for a price not to exceed $7,346.50, contingent upon receipt
of funds from the Sault Ste. Marie Tribe of Chippewa Indians. On a voice vote, the motion was CARRIED.
Chairperson Dale asked for a motion concerning the
purchase of the tasers.
It was moved
by Commissioner Hopper, seconded by Commissioner Timmer, to recommend the
purchase of tasers as recommended. On a
voice vote, the motion was CARRIED.
Jail
Physician Contract Renewal
Sheriff Moran presented a memorandum recommending
renewal of the Jail Physician Contract with an increased payment totaling
$24,000 per year. The Sheriff presented
costs associated with similar contracts in other Michigan counties. He also noted the number of inmates in the
County Jail has increased since the expired contract was signed in 2001.
It was moved
by Commissioner Hopper, seconded by Commissioner Postula, to recommend approval
of the Jail Physician contract at an annual cost not to exceed $24,000.
Commissioner Cooper asked about the source of the
additional $5,200 for the contract.
Commissioner Kay stated the funds would have to be taken from other line
items in the 2004 budget for the jail.
On a voice
vote, the motion was CARRIED.
Controller Tim Dolehanty reviewed the annual
resolution to allow a two percent increase in the retirement allowance for
County retirees.
It was moved by Commissioner Cooper, seconded by Commissioner Postula, to recommend approval of Resolution Number 03-31, the Uniform Resolution for Adopting Benefit Program “E” Increase to be Effective on Adjustment Date January 1, 2004. On a voice vote, the motion was CARRIED.
City/County Building Joint Operating Agreement
Controller Dolehanty reviewed the draft City/County Building Joint
Operating Agreement. Commissioner Kay
reviewed the results of a meeting held earlier in the day between City and
County officials. Commissioner Cooper
questioned the need for the proposed City/County Building Board. He stated the County Controller and City
Manager should be able to fulfill the responsibilities to be assigned to the
proposed Board.
It was moved by Commissioner
Timmer, seconded by Commissioner Hopper,
to recommend approval of the proposed City/County Building Joint Operating
Agreement as presented. On a voice
vote, the motion was CARRIED, 4-1.
FEMA
Hazard Mitigation Planning Grant
Commissioner Hopper, a member of the Eastern Upper Peninsula Regional
Planning Commission (EUPRPC), stated it was necessary to have a municipality
receive funds for the FEMA Hazard Mitigation Grant, but EUPRPC would administer
the grant program. Commissioner Timmer
asked whether the County should collect an administration fee in exchange for
this service. Commissioner Cooper asked
to see the grant information.
It was moved by Commissioner
Hopper, seconded by Commissioner Postula, to continue discussion of the EUPRPC
request at the regular Board meeting to be held on November 10. On a voice vote, the motion was CARRIED.
Finance Director Carpenter reviewed the monthly claims and accounts report.
It was moved by Commissioner Postula, seconded by Commissioner Timmer, to recommend the approval of general fund claims totaling $166,893.04, other fund claims of $601,307.53, payroll of $719,517.01 and health department claims of $467,026.57, total claims of $1,954,744.15, vouchers 34518 through 34693 and K-1 through K-171. On a voice vote, the motion was CARRIED.
Collective Bargaining
It was moved by Commissioner
Hopper, seconded by Commissioner Timmer, to enter into a closed session to discuss strategies connected with
the negotiation of a collective bargaining agreement with the American
Federation of State, County and Municipal Employees, AFL-CIO Local 946 of
Michigan, and the International Brotherhood of Teamsters Local 328, pursuant to
Section 8(c) of the Open Meetings Act, Act 267, P.A. 1976, as amended, being
MCL 15.268(c). A roll call vote was
taken as follows: Cooper - Yes; Timmer
– Yes; Hopper – Yes; Postula – Yes; Dale - Yes. Motion CARRIED.
It was moved by Commissioner Hopper, seconded by
Commissioner Postula, to resume the open session meeting of the Finance, Claims
and Accounts Committee. A roll call
vote was taken as follows: Timmer – Yes; Hopper – Yes; Postula – Yes; Cooper -
Yes; Dale - Yes. Motion CARRIED.
Committee Comments
Committee members offered no additional comments.
Chairperson Dale offered no additional comments.
Adjourn
It was moved
by Commissioner Timmer, seconded by Commissioner Hopper, to adjourn the
meeting. On a voice vote, the motion
was CARRIED.
Chairperson Dale declared the meeting adjourned at
6:15 p.m.
__________________________________ __________________________________
Timothy J.
Dolehanty, AICP, Recorder Rita
Dale, Committee Chairperson