COMPUTER COMMITTEE

MEETING MINUTES

March 16, 2004

A regular meeting of the Chippewa County Board of Commissioners Computer Committee was held on Tuesday, March 16, 2004 at the Chippewa County Courthouse in Sault Ste. Marie, Michigan. Chairman Don Cooper called the meeting to order at 5:00 p.m. with a quorum present.

MEMBERS PRESENT: Don Cooper, Chairman, and Rita Dale

MEMBERS ABSENT: Earl Kay

OTHERS PRESENT: Tim Dolehanty, County Controller, Brian Bartlett, Hardware Operations Analyst, and Jennifer Lipponen, PC Specialist

Approval of the Agenda

Chairman Cooper called for changes to the agenda. No changes were offered.

It was moved by Commissioner Dale, seconded by Chairman Cooper, to approve the agenda as presented. On a voice vote, the motion was CARRIED.

Public Comments

There were no public comments.

Agenda Items: Draft Internet Access Policy

Hardware Operations Analyst Brian Bartlett reviewed the draft Internet Access Policy. He stated the policy was necessary in order to maintain a high level of security for the county computer network. Mr. Bartlett said he would advise county vendors of the policy if it were adopted.

It was moved by Commissioner Dale, seconded by Chairman Cooper, to forward the draft policy to the Board of Commissioners for consideration. On a voice vote, the motion was CARRIED.

Information Systems Plan

Mr. Bartlett presented a network map showing all workstations and servers on the network. He also presented a five-year technology plan for all county systems.

PC Specialist Jennifer Lipponen distributed and discussed the PC inventory. She estimated the county could comfortably eliminate 25 printers. Ms. Lipponen said there are enough network printers conveniently located throughout the county to serve all offices. It was noted that the elimination of these printers would result in savings of consumable items such as ink cartridges.

It was moved by Commissioner Dale, seconded by Chairman Cooper, to accept the Information Systems Plan and to forward the Plan to the Board of Commissioners for consideration. On a voice vote, the motion was CARRIED.

Broadband Implementation Report

Mr. Bartlett reported the broadband project was now complete, and that all modem connections were eliminated. He added that a network-wide antivirus software program with an automatic update feature was installed with the broadband upgrade. Mr. Bartlett reported that the City has also converted to broadband, meaning the LIEN upgrade can now be initiated. The Committee briefly discussed the connection between the County and City computer networks.

Register of Deeds Equipment Update

Mr. Bartlett discussed the status of equipment purchase and installation in the Register of Deeds office.

Digital Video Recorder Update

Mr. Bartlett discussed the status of the video recorder upgrade for the jail. The Committee briefly discussed the project.

Committee Comments

There were no additional comments offered by committee members.

Chairman’s Comments

Chairman Cooper offered no additional comments.

Adjourn

It was moved by Commissioner Dale, seconded by Chairman Cooper, to adjourn the meeting. On a voice vote, the motion was CARRIED.

The meeting was adjourned at 5:50 p.m.

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