FINANCE, CLAIMS AND ACCOUNTS COMMITTEE
MEETING MINUTES
A regular meeting of the Chippewa County Board of
Commissioners’ Finance, Claims and Accounts Committee was held on
MEMBERS PRESENT: Rita Dale,
Chairperson, Don Cooper, Ted Postula, Aaron Hopper, and Richard Timmer
MEMBERS
ABSENT: None
OTHERS PRESENT: Hon.
Lowell Ulrich, Susan Short, Debbie Sirk, Kelly Beaune, Brian Bartlett, Marilyn
McDonald, Tim McKee, Lee Shirey, Tina Ojala and Sheriff Jeff Moran.
Additions / Deletions to the Agenda
Chairperson Dale called for additions or deletions to
the agenda.
It was moved by Commissioner Hopper, seconded by Commissioner Timmer, to approve the agenda as presented. On a voice vote, the motion was CARRIED.
Correspondence
and Information Items:
The Committee received the monthly Treasurer’s report,
monthly travel report, and a correspondence from Michigan Association of
Counties Service Corporation regarding the 2003 Final Audit Billing for Workers
Compensation.
Agenda Items: JMS/LEIN Interface
Brian Bartlett,
reported to the Committee, the recent change in the JMS/LEIN Interface project
with the Michigan State Police now requiring all CHR (LEIN) traffic, must go
across a secure tunnel (a data path that secures LEIN specific traffic, between
the County and the State).
It was moved by Commissioner Hopper to approve the request. The motion DIED for lack of a second.
Further discussion regarding the project included the
State Police giving the County an extension to finish the project, putting the
project on hold until FY2005, and what, if any, hardships it would cost the
county if the project was put on hold.
It was moved by Commissioner Cooper, seconded by Commissioner Hopper, to postpone the purchase of JMS/LEIN project until FY2005. On a voice vote, the motion was CARRIED.
Brian Bartlett reviewed the request and agreement for
It was moved by Commissioner Timmer, seconded by Commissioner Postula, to recommend the approval of the LEIN Subscription Services Agreement. On a voice vote, the motion was carried.
Brian Bartlett requested a policy be approved by the
Board of Commissioners, for CTC/LEIN Multi-bridge Subscribers, and that a
triplicate form be set-up and purchased.
Discussion included the number of requests the county would receive and
the cost effectiveness of a triplicate copy.
The Committee decided no action was necessary, as there would only be
one more request and that request will be approved by the Central Dispatch
Board of Directors.
Tina Ojala, Bookkeeper, reviewed the current cost of
the law library and future savings with program, if the County
was to approve the computerized version of the law library. Judge Lambros has also agreed to pay for the
basic plan through the Law Library fund.
It was moved
by Commissioner Postula, seconded by Commissioner Timmer, to recommend the
approval of the new West Law Contract.
On a voice vote, the motion was carried.
Surface Lease
Tim McKee, E
It was moved by Commissioner Hopper, seconded by Commissioner Timmer,
to recommend acceptance of the Surface Lease as presented. On a voice vote, the motion was CARRIED.
New
Leaf Substance Abuse Services, Inc.
Sheriff Moran reviewed the agreement with the Committee; the agreement
provides substance abuse education services for inmates within the Chippewa
County Correctional Facility who may have substance abuse related problems. The previous agreement was held by
Commissioner Cooper wanted to know if this followed the county’s
purchasing policy and procedure.
Sheriff Moran stated that going out for bids would delay services to
inmates currently lodged in the facility.
It was moved by Commissioner
Hopper, seconded by Commissioner Postula, to recommend approval of the New Leaf
Substance Abuse Services, Inc. agreement.
On a voice vote, the motion passed 4-1.
GUARD1 PLUS System
Sheriff Moran, proposed that the County approve the purchase of this TimeKeeping
System.
This system was proposed through Risk Management, and will be seeking a Risk
Avoidance Program grant to cover 50% of the cost. The purpose of this is to get a more accurate
accountability of when the Officer has been to each cell and the purpose of the
check, currently the Officers have to manually enter the data when they get
back to the computer.
It was moved by Commissioner Postula, seconded by Commissioner Timmer,
to recommend the purchase from Guard1 Plus, from Fund 225. On a voice vote, the motion was CARRIED.
Simplex Grinnell
Sheriff Moran proposed the purchase of an intercom system for Sections
A, B & work release of the jail.
This system will allow for Officers and inmates to have direct contact.
It was moved by Commissioner Timmer, seconded by Commissioner Hopper,
to approve the purchase from Simplex Grinnell, to be purchased from Fund 225. On a voice vote, the motion was CARRIED.
2% Pass Through Request: 150th Anniversary Celebration of
the Soo Locks
Lee Shirey from the Sault Ste. Marie Downtown Development briefly
explained the celebration that will last from the last weekend in June through
Labor Day.
It was moved by Commissioner
Cooper, seconded by Commissioner Timmer, to approve the pass through requests
for the 150th Anniversary Celebration. On a voice vote, the motion was carried.
2% Pass Through Request:
This group requested $43,240.00 for training of foster, adoptive and
kinship parents.
It was moved by Commissioner
Cooper, seconded by Commissioner Timmer, to approve the pass through request
for the MFAK Parents. On a voice vote,
the motion carried 3-2.
2% Pass Through Request: native American Community Outreach and
Education
A request of $40,000 has been requested to allow a 30 hour per week
position at the Chippewa County Animal Control Shelter.
It was moved by Commissioner
Cooper, seconded by Commissioner Timmer, to approve the pass through request as
presented. On a voice vote, the motion
carried 3-2.
Schindler Elevator – Safety Test Proposal
An unsolicited proposal was received from Schindler Elevator Company to
conduct a State of
Snowplowing 2004 – 2005 Season
Approval of the Snowplowing bid was requested for the
2004 – 2005 Season.
It was moved by Commissioner Hopper, seconded by Commissioner Postula, to recommend approving the bid and seeking quotations. On a voice vote, the motion was CARRIED.
Claims and
Accounts
The monthly claims and accounts report were presented.
It was moved by Commissioner Cooper, seconded by Commissioner Timmer, to recommend the approval of general fund claims totaling $121,873.44, other fund claims of $214,753.65, payroll of $538,729.43 and health department claims of $434,430.29, total claims of $1,309,786.81, vouchers 36788 through 36956 and J-1 through J-181, Superior Township Water Project total claims of $10,400.00. On a voice vote, the motion was CARRIED.
Committee Comments
Marilyn McDonald,
Treasurer, informed the Committee that the State of
Chairperson Dale offered no additional comments.
Adjourn
It was moved
by Commissioner Cooper, seconded by Commissioner Timmer, to adjourn the
meeting. On a voice vote, the motion was
CARRIED.
Chairperson Dale declared the meeting adjourned at
__________________________________ __________________________________
Kelly J.
Beaune, Recorder Rita Dale, Committee Chairperson