FINANCE, CLAIMS AND ACCOUNTS COMMITTEE
MEETING MINUTES
A regular meeting of the Chippewa County Board of
Commissioners’ Finance, Claims and Accounts Committee was held on
MEMBERS PRESENT: Rita Dale,
Chairperson, Don Cooper, Ted Postula, Aaron Hopper, and Richard Timmer
MEMBERS
ABSENT: None
OTHERS PRESENT: Hon.
Lowell Ulrich, Marilyn McDonald, Sharon
Kennedy, Tim McKee, Tina Ojala, Sheriff Jeff Moran, Dr. James Terrian,
Christine Lundquist, Chris Palombo, Kelly Beaune.
Additions / Deletions to the Agenda
Chairperson Dale called for additions or deletions to
the agenda.
It was moved by Commissioner Postula, seconded by Commissioner Timmer, to approve the agenda as presented. On a voice vote, the motion was CARRIED.
Correspondence
and Information Items:
The Committee received the monthly Treasurer’s report,
and the monthly travel report.
Agenda Items: CCHD Disproportionate Share Funding
Dr. James Terrian and Chris Palombo, Executive
Director, Medical Care Access Coalition, presented the Board with a Resolution
to authorize an intergovernmental transfer to support a county indigent care
program. County money is sent dollar for dollar back to the Health Department
with an additional 5% user fee id paid to the Health Department for the use of
County money. A total of $162,366 will
be contributed to the funding to be made to the participating member coalitions
of the Upper Peninsula of Michigan to coordinate delivery of health care
services for individuals not currently insured.
There are approximately 3,500 individuals in
It was moved by Commissioner Hopper, seconded by Commissioner Timmer, to approve Resolution 4-18 as presented. On a voice vote, the motion was CARRIED. (Resolution Attached)
Director Tim McKee presented the Committee with three
purchase proposals for equipment to be purchased by Grants currently in place
for Chippewa County Central Dispatch.
It was moved by Commissioner Hopper, seconded by Commissioner Timmer, to approve the equipment purchases as follow 1) from Motorola $64,065.00, 2) from El-Com $2,600.00 for installation and 3) from Motorola $42,952.00. On a voice vote, the motion was carried.
Sheriff Moran presented the Critical Infrastructure
Grant Agreement for approval and requested Fund 267 be established.
It was moved
by Commissioner Postula, seconded by Commissioner Hopper, to recommend the
approval of the Critical Infrastructure Grant Agreement and Fund 267 be
established to track State and Federal funding revenue and expenses for the
Chippewa County Sheriff’s Department. On
a voice vote, the motion was carried.
FY2004 Budget Amendments
Sharon Kennedy presented the Committee with a FY2004 Budget Amendment, which represented a change to the previously approved FY2004 reductions. The change back is requested due to expenditures that are currently over budget. Ms. Kennedy was told not to worry about these overages as it would be taken care of prior to the year end by the Controller. But in lieu of the Controller’s departure Ms. Kennedy brought it to the Committee for approval.
It was moved by Commissioner Hopper, seconded by Commissioner Timmer,
to recommend approval of the FY2004 budget amendments as presented. On a voice vote, the motion was CARRIED, 4-1.
Re-filming
Project
Sharon Kennedy presented a proposal to be approved for processing
Libers 1 through 39, 47 -52, 61-64, 66, 76 and 89 of Deeds to be
re-filmed. The project would be funded
through the technology fund at the approximate price of $4,800.00.
It was moved by Commissioner
Hopper, seconded by Commissioner Postula, to recommend approval of the re-filming
project as presented. On a voice vote,
the motion passed.
Child Care Budget
The Committee reviewed the County childcare fund
budget summary and certifications presented by Judge Lowell Ulrich.
It was moved by Commissioner
Cooper, supported by Commissioner Timmer, to recommend approval of the
2005 Borrowing Resolution
The Committee received the draft 2004 borrowing
resolution as presented by the
It was moved by Commissioner Hopper, seconded by Commissioner Postula,
to recommend approval of Resolution 04-19, the 2005 Borrowing Resolution. On a voice vote, the motion was CARRIED, 4-1.
Annex Elevator – Safety Test
This was a follow up item from October’s meeting; the Annex elevator is
due for a safety test as indicated in the unsolicited proposal from Schindler
Elevator. A second proposal was
requested from Otis Elevator.
It was moved by Commissioner
Cooper, seconded by Commissioner Timmer, to recommend approval of the low bid
from Otis Elevator of $1,250.00 to conduct the safety test. On a voice vote, the motion was CARRIED.
The committee reviewed the annual resolution to allow
a two percent increase in the retirement allowance for County retirees. Questions of approval were discussed, as the
state of the FY2005 Budget not being completed.
It was moved by Commissioner Postula and seconded by Commissioner Hopper, to recommend approval of Resolution Number 04-20, the Uniform Resolution for Adopting Benefit Program “E” Increase to be Effective on Adjustment Date January 1, 2005. On a voice vote, the motion was CARRIED.
Hiawatha Behavioral Health Payment
The Committee reviewed the
billing from Hiawatha Behavioral Health regarding the County appropriation for
FY02-03 and FY03-04.
It was moved by Commissioner Postula, and seconded by
Commissioner Cooper, to recommend payment in the amount of $47,068.00 to cover
unpaid county appropriations. On a voice
vote, the motion was CARRIED.
Snowplowing 2004 – 2005 Season
The Snowplowing bids were reviewed for the 2004 – 2005
Season.
It was moved by Commissioner Cooper, seconded by Commissioner Timmer, to recommend approving the bid from Norris Contracting of $4,755.00. On a voice vote, the motion was CARRIED.
CCHD Equipment Share
The
committee reviewed a request from the Chippewa County Health Department to
borrow two (2) HP 4500’s, with CCHD paying for all consumable supplies and
maintenance.
It was moved by Commissioner Hopper, seconded by Commissioner Postula, to recommend approval of the request as presented. On a voice vote, the motion was CARRIED.
Snow blower Head
The
committee reviewed a proposal for a new snow blower head from Skinner’s. This request was previously discussed by the
Building and Grounds Committee along with the Maintenance staff.
It was moved by Commissioner Cooper, seconded by
Commissioner Postula, to approve the purchase of $1,505 for the new head, as
well as, the sub frame of $530, if necessary, and that any pick-up and delivery
will be handled by the Chippewa County Sheriff’s Department or Commissioner
Postula. On a voice vote, the motion was
CARRIED.
Claims and
Accounts
The monthly claims and accounts report were presented.
It was moved by Commissioner Postula, seconded by Commissioner Timmer, to recommend the approval of general fund claims totaling $87,538.42, other fund claims of $578,301.79, payroll of $718,396.56 and health department claims of $462,131.26, total claims of $1,846,368.03, vouchers 36957 through 37108 and K-1 through K-141. On a voice vote, the motion was CARRIED.
Committee Comments
A Budget Hearing
was scheduled for Tuesday, November 9th at
Chairperson Dale offered no additional comments.
Adjourn
It was moved
by Commissioner Postula, seconded by Commissioner Timmer, to adjourn the
meeting. On a voice vote, the motion was
CARRIED.
Chairperson Dale declared the meeting adjourned at
__________________________________ __________________________________
Kelly J.
Beaune, Recorder Rita Dale, Committee
Chairperson