FINANCE, CLAIMS AND ACCOUNTS COMMITTEE

MEETING MINUTES

 

December 8, 2004

 

A regular meeting of the Chippewa County Board of Commissioners’ Finance, Claims and Accounts Committee was held on Thursday, December 8, 2004 at the Chippewa County Courthouse in Sault Ste. Marie, Michigan.  Chairperson Dale called the meeting to order at 5:00 p.m. with a quorum present.

 

 

MEMBERS PRESENT:                          Rita Dale, Chairperson, Don Cooper, Ted Postula, Aaron Hopper, and Richard Timmer

 
OTHERCOMMISSIONERS PRESENT: Earl Kay and James Moore

 

MEMBERS ABSENT:                            None

 

OTHERS PRESENT:                             Marilyn McDonald, Tina Ojala, Under Sheriff Robert Savoie, Brian Bartlett, Mary Susan Short, Kelly Beaune.

 

 

Additions / Deletions to the Agenda

Chairperson Dale called for additions or deletions to the agenda.  Item #8 added as Livescan Replacement Grant, to be presented by Brian Bartlett and Under Sheriff  Savoie.

 

It was moved by Commissioner Hopper, seconded by Commissioner Timmer, to approve the agenda with changes as stated above.  On a voice vote, the motion was CARRIED.

 

Correspondence and Information Items:

The Committee received the monthly Treasurer’s report, and the monthly travel report.  Correspondence also included a PILT update and notification of a workers compensation refund, which will be allocated to the appropriate agencies.

 

Agenda Items: Building Authority Minutes

Marilyn McDonald reviewed the minutes from November 24, 2004 meeting with the Committee.

 

It was moved by Commissioner Hopper, seconded by Commissioner Timmer, to acknowledge the receipt of the November 24, 2004 minutes.  On a voice vote, the motion was CARRIED.

 

Grant Expenditures

Director Tim McKee submitted a request to purchase EAS Software/Hardware in the amount of $3,217.85 to be purchased by Grants currently in place for Chippewa County Central Dispatch.

 

It was moved by Commissioner Timmer, seconded by Commissioner Postula, to approve the purchase for EAS Software/Hardware in the amount of $3,217.85.  On a voice vote, the motion was CARRIED.

 

Multi-Purpose Collaborative Body Dues

Invoice for FY2005 dues of $100.00 was presented for approval to the Committee.

 

It was moved by Commissioner Hopper, seconded by Commissioner Postula, to approve the payment of $100.00 to the Chippewa County Multi-Purpose Collaborative Body for FY2005.   On a voice vote, the motion was CARRIED.

 

Resolution 04-20 Authorizing Submission of Community Block Grant

Resolution 04-20 Resolution to Authorize Submission of a Community Development Block Grant Community Home Improvement Program Application was presented for approval to the Committee.

 

It was moved by Commissioner Cooper, seconded by Commissioner Postula, to recommend approval of Resolution 04-20 as presented.  On a voice vote, the motion was CARRIED.

 

Contract cancellation with Elizabeth Church and Sault Tribe of Chippewa Indians

Documentation regarding the separate contracts held by Elizabeth Church and the Sault Tribe of Chippewa Indians was presented to the Committee.  Discussion included whether the contract with Elizabeth Church was currently valid, following a motion from the March 8, 2004 Regular Board meeting.

 

It was moved by Commissioner Cooper, seconded by Commissioner Hopper, that the contract with Elizabeth Church and the County not be recognized as a valid contract, and not to be paid.  On a voice vote, the motion failed. 

 

It was moved by Commissioner Timmer, seconded by Commissioner Postula, to find out if there is a letter dated March 22, 2004 from Controller Dolehanty to Elizabeth Church, and to honor the date of cancellation if valid; if no letter is available to seek legal counsel with the Prosecuting Attorney and seek the fastest way to terminate the contract.  On a voice vote, the motion passed.

 

Contract cancellation with Jennifer Miller

Information regarding the contract with Jennifer Miller and the County was presented to the Committee, and informed of a letter to be sent acknowledging the cancellation of said contract for State of Michigan cases through the Public Defender’s Office.

 

Livescan Replacement Grant

Brian Bartlett and Under Sheriff Savoie, presented the Committee a proposal to replace the County’s Livescan unit, through ID Networks the total cost would be $17,931.00, the cost would be reduced by two grants, one through the LLEBG/Byrne grant in the amount of $12,500.00 and another through Risk Management of $4,000.00.  The completed project would cost $4,431.00 to be paid through the Jail Bond account.  It was noted by Commissioner Cooper, that the County was not following proper bidding procedures. 

 

It was moved by Commissioner Postula, seconded by Commissioner Hopper, to recommend approval of the project as presented, with $4431.00 to be paid through the jail bond account.  On a voice vote, the motion was CARRIED.

 

 

Claims and Accounts Budget Amendment

A budget amendment was presented to the Committee for approval from the Sheriff’s Department.  Increasing services revenue by $10,000.00 and increasing services expenditure by $5,500.00.

 

It was moved by Commissioner Hopper, seconded by Commissioner Timmer, to approve the amendment as presented.  On a voice vote, the motion was CARRIED.

 

Establish Fund

A request to establish a fund to collect registration fee for the Sex Offenders Registration Act was presented to the Committee.

 

It was moved by Commissioner Postula, and seconded by Commissioner Hopper, to approve the fund to be established as presented.  On a voice vote, the motion CARRIED.

 

Claims and Accounts

The monthly claims and accounts report were presented.

 

It was moved by Commissioner Timmer, seconded by Commissioner Hopper, to recommend the approval of general fund claims totaling $307,242.94, other fund claims of $284,283.24, payroll of $269,249.80 and health department claims of $430,034.06, total claims of $1,290,810.04, vouchers 37109 through 37356 and L-1 through L-170.   On a voice vote, the motion was CARRIED.

 

Committee Comments

Commissioner Timmer brought up an issue with a right of way closure, at a local State park, and requested that a letter be sent questioning that closure.

 

It was moved by Commissioner Hopper, seconded by Commissioner Timmer, to recommend a letter be sent to the State of Michigan regarding information on the closure.  On a voice vote, the motion was CARRIED.

 

The Sunset Manor purchase was questioned; the purchase has not progressed and is now a dead issue.

 

The Medical Examiners position was discussed at length; War Memorial Hospital has sent a letter requesting a change in the Medical Examiner program, due to accreditation of the hospital.  The letter and state statute will be presented at the January meeting.

 

A Workshop was scheduled for Sunday, December 19th at 2:00 pm to go over the FY05 Budget.

 

A Special Board meeting has been scheduled for Thursday, December 23rd at 5:00pm, to close out FY04 bills and to approve the FY2005 Budget.

 

Chairperson’s Comments

Chairperson Dale offered no additional comments.

 

Adjourn

It was moved by Commissioner Postula, seconded by Commissioner Timmer, to adjourn the meeting.  On a voice vote, the motion was CARRIED.

 

Chairperson Dale declared the meeting adjourned at 6:30 p.m.

 

 

 

 

 

 

 

__________________________________                                     __________________________________

Kelly J. Beaune, Recorder                                                            Rita Dale, Committee Chairperson