FINANCE, CLAIMS AND ACCOUNTS
COMMITTEE
MEETING MINUTES
May 6, 2004
A regular meeting of the Chippewa County Board of
Commissioners’ Finance, Claims and Accounts Committee was held on Thursday, May
6, 2004 at the Chippewa County Courthouse in Sault Ste. Marie, Michigan. Chairperson Dale called the meeting to
order at 5:00 p.m. with a quorum present.
MEMBERS PRESENT:
Rita Dale, Chairperson, Aaron Hopper, Richard
Timmer, Don Cooper, and Ted Postula
COMMISSIONERS PRESENT:
Earl Kay and James
Moore
MEMBERS
ABSENT:
None
OTHERS PRESENT:
Tim Dolehanty, County Controller, Dave
Carpenter, Finance Director, Sue Short, Family Court Administrator, Thelma
Bosbous, Friend of the Court
Additions / Deletions to the
Agenda
Chairperson Dale called for additions or deletions to
the agenda. Hearing none, the agenda was declares approved as
presented.
Public Comments
Chairperson Dale called for pubic comments. No public comments were
offered.
Correspondence and Information
Items
The Committee received the monthly Treasurer’s report
and monthly travel report.
Agenda Items: Out of State Travel Requests
The Committee reviewed out of state travel requests
submitted from the Health Department and Prosecuting Attorney. The Health Department request involved
an employee traveling to Sault Ste. Marie, Ontario, and the request from the
Prosecuting Attorney involved and employee traveling to Alexandria,
Virginia.
Commissioner Cooper stated the Committee’s decision
should be consistent with denial of two requests in April. Commissioner Timmer suggested it would
be appropriate to curtail all travel until the County’s fiscal condition
improves. Committee members
discussed the requests and the suggestion to curtail all
travel.
It was moved
by Commissioner Cooper, seconded by Commissioner Postula, to recommend the out
of state travel request be denied based on the discussion and subsequent Board
decision in April.
Commissioner Postula asked that the travel request from
the Prosecuting Attorney be clarified at the regular board meeting. It was also noted that the travel
request from the Health Department involved only $11.00 and should be
allowed.
On a voice
vote, the motion was CARRIED.
Thelma Bosbous, Friend of the Court, addressed the
Committee about the hours of the part-time employee assigned to her office. Ms. Bosbous discussed the number of
hours the employee is assigned to normal office functions and the number of
hours dedicated to the medical enforcement support contract. She stated the employee will be working
up to 35 hours per week, but would continue to be considered
part-time.
It was moved
by Commissioner Hopper, seconded by Commissioner Timmer, to recommend approval
of the part-time employee work hours proposal presented by the Friend of the
Court for the life of the medical enforcement contract. On a voice vote, the motion was
CARRIED.
MSHDA
Emergency Shelter Grant
The Committee discussed the Michigan State Housing
Development Authority Emergency Shelter Grant proposal provided by the Sault
Ste. Marie Housing Commissioner.
Commissioner Cooper questioned why the County was asked to sign the grant
agreement instead of the City. The
Committee directed the County Controller to discuss the matter with City
officials and to report his findings to the County Board at their regular
meeting scheduled for May 10.
The Committee reviewed the fiscal year 2005 Community
Corrections Grant information provided by David Murray, the Community
Corrections Coordinator. It was
noted that this program is routinely approved every year.
It was moved by Commissioner Cooper, seconded by Commissioner Hopper, to recommend approval of Resolution 04-11 to approve application for Community Corrections Act funds. On a voice vote, the motion was CARRIED.
Nationwide Retirement Solution Loan Participation Program
Controller Tim Dolehanty explained that an employee who participates in this voluntary retirement program wished to borrow against her account, but the company would not grant the request until the board agreed to a resolution to permit borrowing. He noted similar resolutions have been approved in the past.
It was moved by Commissioner Timmer,
supported by Commissioner Postula, to recommend approval of Resolution 04-12 to
approve borrowing against individual retirement accounts administered by
Nationwide Retirement Solutions. On
a voice vote, the motion was CARRIED.
Printer Reallocation Proposal
Controller Dolehanty presented a printer
reduction and reallocation proposal received from the Information Systems
department. He stated these changes
should result in reduced printer expenses while allowing employees access to a
number of different printers.
It was moved by Commissioner Timmer, supported by Commissioner Postula, to recommend approval of the printer reduction and reallocation proposal as presented. On a voice vote, the motion was CARRIED.
National Forest Revenue
Declaration
Controller Dolehanty
presented letter affirming the County’s use of Title III National Forest
revenue. It was noted that
allocation of these funds is the same as the past two
years.
It was moved by Commissioner
Hopper, seconded by Commissioner Cooper, to recommend approval of the Title III
declaration letter as presented. On
a voice vote, the motion was CARRIED.
Best of America Insurance
Proposal
Controller Dolehanty briefly
reviewed the Best of America health insurance proposal. He stated the original intent of the
Board was to have Mr. Gordon prepare alternatives to the stop-loss coverage
currently provided by Blue Cross Blue Shield of Michigan. Instead, a comprehensive health
insurance proposal was presented.
Mr. Dolehanty suggested it would be appropriate to defer consideration of
the Best of America proposal until the health insurance program is put out for
bids.
It was moved by Commissioner
Timmer, seconded by Commissioner Postula, to recommend tabling consideration of
the Best of America proposal until the health insurance program is putout for
bids. On a voice vote, the motion
was CARRIED.
Finance Director Carpenter reviewed the monthly claims and accounts report.
It was moved by Commissioner Postula, seconded by Commissioner Timmer, to recommend the approval of general fund claims totaling $148,360.33, other fund claims of $312,301.77, payroll of $735,091.79 and health department claims of $385,087.77, total claims of $1,580,841.66, vouchers 35800 through 35957 and E-1 through E-131. On a voice vote, the motion was CARRIED.
Committee Comments
Commissioner Cooper asked to have charges attributed to Jennifer Miller confirmed as being related to state inmate prison cases. He also asked that all material to be considered at Board meeting be made available by the day of the Finance, Claims and Accounts Committee meeting.
Chairperson Dale offered no additional
comments.
Adjourn
It was moved
by Commissioner Timmer, seconded by Commissioner Postula, to adjourn the
meeting. On a voice vote, the
motion was CARRIED.
Chairperson Dale declared the meeting adjourned at 5:40
p.m.
__________________________________
__________________________________
Timothy J. Dolehanty, AICP, Recorder Rita Dale, Committee
Chairperson