FINANCE, CLAIMS AND ACCOUNTS
COMMITTEE
MEETING MINUTES
June 10, 2004
A regular meeting of the Chippewa County Board of
Commissioners’ Finance, Claims and Accounts Committee was held on Thursday, June
10, 2004 at the Chippewa County Courthouse in Sault Ste. Marie, Michigan. Chairperson Dale called the meeting to
order at 5:00 p.m. with a quorum present.
MEMBERS PRESENT:
Rita Dale, Chairperson, Earl Kay, Don Cooper,
James Moore and Ted Postula (5:15)
MEMBERS
ABSENT:
Aaron Hopper, Richard Timmer
OTHERS PRESENT:
Tim Dolehanty, County Controller, Dave
Carpenter, Finance Director, James Terrian, MD, Health Officer / Medical
Director, Julie Trotter, Tobacco Control Program Coordinator, David Jones,
Probation Officer, Hon. Lowell Ulrich, Probate/Family Court Judge, Diane Cork,
Clerk, Jan Sweet, Office Manager, Ron Cross, Property Appraiser, Jim Lucas, MSU
Extension Director, Tina Ojala, Bookkeeper, Karen Johnston, Deputy Juvenile
Register, Vicki Gage, Deputy Treasurer, and Cecelia Harrison, Legal
Secretary
Additions / Deletions to the
Agenda
Chairperson Dale called for additions or deletions to
the agenda. It was noted that Dr. James Terrian and Julie Trotter were present
to discuss the proposed Chippewa County Clean Indoor Air ordinance. The Committee agreed to add this matter
to the agenda.
Commissioner Cooper asked that the meeting be relocated
to the Circuit Courtroom to accommodate those in attendance. Following a brief discussion, the
Committee agreed to relocate.
Correspondence and Information
Items
The Committee received the monthly Treasurer’s report,
monthly travel report, and the fiscal year 2005 Budget
Calendar.
Agenda Items: Clean Indoor Air Ordinance
Health Officer / Medical Director Dr. James Terrian
presented a revised draft copy of the Clean Indoor Air ordinance. He noted changes made on page six and
the supplemental footnote that exempt the specially-constructed smoking lounge
at the Chippewa County International Airport from the provisions of the
ordinance. The procedure to
formally adopt the ordinance was also discussed.
It was moved
by Commissioner Kay, seconded by Commissioner Moore, to recommend the Clean
Indoor Air Ordinance be forwarded for adoption consideration, following the
proper procedures. On a voice vote,
the motion was CARRIED 4-1.
The Committee reviewed an amendment to the Friend of the Court Title IV
Cooperative Reimbursement Program contract that would increase the cumulative
total amount of the current agreement by $12,241.00.
It was moved
by Commissioner Cooper, seconded by Commissioner Kay, to recommend approval of
the Friend of the Court Title IV
Cooperative Reimbursement Program contract amendment as presented. On a voice vote, the motion was
CARRIED.
Controller Tim Dolehanty presented a summary of sealed
bids received for the sale of surplus vehicles maintained by the Sheriff’s
Department.
It was moved by Commissioner Moore, seconded by Commissioner Kay, to recommend acceptance of the quote submitted by Aaron LeMay for the purchase of five surplus vehicles at a price of $5,026.00. On a voice vote, the motion was CARRIED.
A request for support of a grant for treatment services
for felony drunk drivers, submitted by Community Corrections Coordinator David
Murray, was reviewed by the Committee.
Chairperson Dale reviewed the program.
It was moved by Commissioner Moore, seconded by Commissioner Kay, to recommend approval Resolution 04-12 in support of the felony drunk driver services grant. On a voice vote, the motion was CARRIED.
Audit Report
Controller Dolehanty briefly discussed the fiscal year 2003 audit report. He stated the auditor was not able to meet before the board meeting, but the audit must be accepted before June 30. Mr. Dolehanty suggested that the board receive the audit report, and that a subsequent meeting be scheduled with the auditor to review the report.
It was moved by Commissioner Cooper,
supported by Commissioner Kay, to recommend acceptance of the audit report and
that a meeting be scheduled with the auditor to review the report. On a voice vote, the motion was
CARRIED.
FY 2004 Budget Recommendations
Controller Dolehanty presented
recommendations for amending the 2004 budget to assure expenses do not exceed
revenue at the end of the year. He
noted that the proposal avoided lay-off of current employees, but would require
employee five furlough days and a 50% reduction in the cash value of sick
days. Mr. Dolehanty added that the
courts would have to approve the plan, and the sick day reduction would require
concurrence with the AFSCME collective bargaining units. He added that state law prohibited
reduction of salaries paid to elected officials at this
time.
Mr. Dolehanty also presented a memorandum
received earlier in the day from Prosecuting Attorney Brian Peppler stating a
legal secretary would be hired on July 19.
Mr. Dolehanty said his recommendations did not include funding for that
position.
Commissioner Cooper expressed concern about
delaying the purchase of a new tractor for use by the maintenance
department. Commissioner Kay said
he concurred with a new adoption fee at the animal control shelter, but had
reservations about a higher animal relinquish fee. He also recommended that furlough days
be scheduled as soon as possible.
Commissioner Cooper asked about reductions to
the Board of Commissioner budget.
Commissioner Kay said the subject should be discussed when the salaries
of all elected officials are discussed.
The Committee discussed the salaries and per Diems received by board
members. Commissioner Cooper
suggested reductions in health insurance coverage received by the commission,
adding that it was important for the board to set an
example.
It was moved by Commissioner Kay, supported by Commissioner Postula, to recommend acceptance of the fiscal year 2004 budget amendments as proposed. On a voice vote, the motion was CARRIED, 4-1.
Establish Juvenile Court
Department
Finance Director Dave
Carpenter reviewed a request from Judge Nicholas Lambros and Judge Lowell Ulrich
to create a separate cost center for the Juvenile Division of the Circuit
Court. Although the Juvenile
Division would have its own cost center, it would remain under the supervision
of the Circuit Court in order to remain consistent with State statutes. Mr. Carpenter presented a budget
amendment to accomplish this request.
It was moved by Commissioner
Cooper, seconded by Commissioner Postula, to concur with the recommendation of
the Finance Director to create the Circuit Court Juvenile Division cost center
as presented. On a voice vote, the
motion was CARRIED.
Claims and
Accounts
Chairperson Dale reviewed the monthly claims and accounts report.
It was moved by Commissioner Kay, seconded by Commissioner Moore, to recommend the approval of general fund claims totaling $211,645.55, other fund claims of $302,792.09, payroll of $516,669.09 and health department claims of $373,385.79, total claims of $1,404,492.52, vouchers 35958 through 36181 and F-1 through F-186. On a voice vote, the motion was CARRIED.
Committee Comments
There were no additional comments from committee members.
Chairperson Dale offered no additional
comments.
Adjourn
It was moved
by Commissioner Kay, seconded by Commissioner Moore, to adjourn the
meeting. On a voice vote, the
motion was CARRIED.
Chairperson Dale declared the meeting adjourned at 6:15
p.m.
__________________________________
__________________________________
Timothy J. Dolehanty, AICP, Recorder Rita Dale, Committee
Chairperson
RESOLUTION NO. 04-12
WHEREAS, the Eastern Upper Peninsula
Community Corrections Advisory Board (EUPCCAB) seeks to receive additional grant
money for treatment services for felony drunk drivers for fiscal year 2004 and
fiscal year 2005; and
WHEREAS, the EUPCCAB has been
approved to receive $7,965.00 to pay for treatment of certain felony drunk
drivers for fiscal year 2004, with approximately $10,800 earmarked for the
program in fiscal year 2005; and
WHEREAS, funds under this program
will supplement funds already received for the Community Corrections
program.
NOW, THEREFORE, BE IT
RESOLVED,
that the Chippewa County Board of Commissioners records its support for this
grant program to reduce the number of drunk drivers who endanger our lives, and
respectfully requests that the Application be approved as
presented.