FINANCE, CLAIMS AND ACCOUNTS COMMITTEE
MEETING MINUTES
A regular meeting of the Chippewa County Board of
Commissioners’ Finance, Claims and Accounts Committee was held on
MEMBERS PRESENT: Richard Timmer, Chairman, Ted
Postula, Don Cooper, Bernie LaJoie, and James Moore
COMMISSIONERS
PRESENT: Earl Kay and Scott Shackleton
MEMBERS
ABSENT:
None
OTHERS PRESENT: Tina Ojala, Marilyn
McDonald, Robert Savoie, Brian Bartlett, Tony Bosbous, Lou Murray, Tim McKee,
Bill Karr, Phil Becker and Kelly Beaune.
Additions / Deletions to the Agenda
Chairman Timmer called for additions or deletions to
the agenda.
It was moved by Commissioner Moore, seconded by Commissioner LaJoie, to
approve the agenda as presented. On a
voice vote, the motion was CARRIED.
Correspondence
and Information Items:
The Committee received the monthly Treasurer’s report,
monthly travel report, BC/BS Quarterly statement and notice of BC/BS
cancellation from Michigan Works!.
Community Action Deputy Director Tony Bosbous presented the Committee with documentation from the Community Home Improvement Program, two separate loans were received in 1998 and 1999, and the party from these mortgages has since passed away, leaving the mortgages un-collectable. The property changed ownership, first to a family member then to its current owner. The current owner is unable to get a clear title on the property. Mr. Bosbous requested that the Committee approve the release of liens on the two mortgages, to enable the new owner to build on the property.
It was moved by Commissioner LaJoie, supported by Commissioner Moore,
to approve the discharge of mortgages for Liber 758 page 295 and Liber 751 page
436, total release $11,433.36. On a
voice vote, the motion was CARRIED.
Surveyor
Bill Karr presented the Committee with an update of the Survey and
Remonumentation Grant, he explained the work that they were doing in the County
with 2000 corners complete and approximately 4500 corners to go. Mr. Karr also forwarded a resolution
supporting the Survey and Remonumentation Program for the regular Board
meeting, asking for the Boards approval.
Contracts between the County, Northwood’s and Meridian Consultants was
questioned by Commissioner Cooper. Earl
Kay the Grant Administrator for the Survey and Remonumentation Program has been
signing the documents. The FY05 budget
will be amended to show the current grant amount.
Tim McKee, Central Dispatch Director, presented the Committee with seven purchasing proposals, as well as, two requests to seek bids.
Item 1. Security Camera Project for the
It was moved by
Commissioner LaJoie, supported by Commissioner Moore, to approve the bid to
Windemuller in the amount of $115,500, to be paid from the CIP Grant. On a voice vote, the motion was CARRIED.
Item 2. Security
Lighting and Cameras at the
It was moved by
Commissioner Postula, supported by Commissioner Cooper, to approve the bid from
Roy Electric Co., Inc, in the amount of $28,155, to be paid from the CIPGrant
and BZPP Grant funds. On a voice vote,
the motion was CARRIED.
Item 3. Bio-Key software upgrade. Mr. McKee sought expenditure approval in the amount of $16,208, to upgrade software on the Mobile Data Terminals; that officers use to access LEIN, NCIC, and to messages through a digital VHF radio connection. Bio-Key is the only company that can update its own software. Mr. McKee requested $9,243 for the current thirty (30) computers and the server and an additional seven (7) licenses (we have 23) in the amount of $6,965. Expenditures to be paid from the COPS Technology Grant and the 2005 Homeland Security Law Enforcement Terrorism Prevention Grant for the software upgrade.
It was moved by
Commissioner Moore, supported by Commissioner LaJoie, to approve the
expenditure of $16,208 to Bio-Key, to upgrade software and purchase seven (7)
additional licenses. On a voice vote,
the motion was CARRIED.
Additionally, Mr. McKee will be seeking bids for new laptops for the vehicles.
Item 4. Records, Report Writing and Jail Management software. The Committee received information on upgrading FSG LEMS as it is the only company that can upgrade its own software. A quote of $170,140 was received to integrate the County agencies; the intent is to have a complete system from the time a call comes in at Central Dispatch until the report is completed by the Police Officer.
It was moved by
Commissioner Postula, supported by Commissioner LaJoie, to approve the
expenditure of $170,140 to FSG LEMS to purchase software for integrated
Records, Report Writing and Jail Management, to be paid from 2005 Homeland
Security Grant funds. On a voice vote,
the motion was CARRIED.
Mr. McKee will also be requesting bids for replacement of
the
Item 5. Blauer 9910Z Cruiser Jackets. Bids for the purchase of Buffer Zone Protection jackets were received and reviewed, it was recommended by Mr. McKee to award the bid to Metropolitan Uniform for the purchase of fifty (50) jackets at the cost of $239.00 each. The jackets will be paid for through CIP Grant and BZPP Grant, total cost $11,950.00.
It was moved by
Commissioner Cooper, supported by Commissioner Moore, to approve the
expenditure of $11,950.00 to Metropolitan Uniform for the purchase of fifty
(50) Blauer 9910Z Cruiser Jackets. On a
voice vote, the motion was CARRIED.
Item 6. Photographic Identification Badging System and Supplies. Bid specifications were developed following the federal guidance recommendations regarding photographic identification with magnetic encoding in order to track personnel reporting to incidents. Identification Technologies met all criteria set forth in the RFB, with a bid of $7,875, which Mr. McKee sought approval. Expenditures to be paid from 2004 State Homeland Security Grant for the purchase of the system.
It was moved by
Commissioner LaJoie, supported by Commissioner Moore, to approve the purchase
from Identification Technologies in the amount of $7,875, to purchase a Digital
Photo Identification System. On a voice
vote, the motion was CARRIED.
Item 7.
Travel. Mr. McKee presented the
Committee with information and additional funding to attend a Law Enforcement
Information Technology seminar for two persons from
It was moved
Commissioner LaJoie, supported by Commissioner Postula, to get prices for
flights to bring to the Regular Board meeting.
On a voice vote, the motion was CARRIED.
Travel Policy
The Committee received the updated mileage rates from the
State of
It was moved by
Commissioner LaJoie, supported by Commissioner Postula, to change the County’s
meal reimbursement to follow with the State of
Budget Adjustments
A
budget amendment was presented to the Committee for review and approval,
Victim’s Advocate Cheryl Jones, has written and received two mini-grants, that
were not previously budgeted for FY2005, both the revenue and expenditure will
need to be increased by $997.27, with an additional expenditure increase in
101-231-978.000 of $237.99, monies that were spent out of seizure monies
revenue. Seizure monies can only be
spent on specific items.
It was moved by Commissioner Postula, supported by Commissioner Cooper,
to approve the adjustments to the Victim’s Advocate fund, increasing revenue by
$997.27, and expenditures by $1,235.26.
On a voice vote, the motion was CARRIED.
Claims and Accounts
The monthly claims and accounts
report were presented.
It was moved by Commissioner Moore, supported by Commissioner Postula, to recommend the approval of general fund claims totaling $95,396.88, other fund claims of $102,045.09, payroll of $508,783.86 and health department claims of $487,977.80, total claims of $1,194,203.63, vouchers 38946 through 39117 and I-1 through I-154. On a voice vote, the motion was CARRIED.
Committee Comments
A meeting with the City
Commission is scheduled for
Chairman’s Comments
No comments.
Adjourn
It was moved by Commissioner LaJoie,
seconded by Commissioner Postula, to adjourn the meeting. On a voice vote, the motion was CARRIED.
Chairperson
Timmer declared the meeting adjourned at
__________________________________ __________________________________
Kelly J. Beaune, Recorder
Richard
Timmer, Committee Chairperson