FINANCE, CLAIMS AND ACCOUNTS COMMITTEE
MEETING MINUTES
A regular meeting of the Chippewa County Board of
Commissioners’ Finance, Claims and Accounts Committee was held on
MEMBERS PRESENT: Don
Cooper, Bernie LaJoie, James Moore and Ted Postula (
COMMISSIONERS
PRESENT: Earl Kay
MEMBERS
ABSENT:
Scott
Shackleton and Richard Timmer
OTHERS PRESENT: Tina Ojala, Marilyn McDonald, Under Sheriff Robert
Savoie, Sheriff Jeff Moran, Judge Michael MacDonald and Kelly Beaune.
Additions / Deletions to the Agenda
Chairman Kay called for additions or deletions to the
agenda.
It was moved by Commissioner LaJoie,
seconded by Commissioner Moore, to approve the agenda as presented. On a voice vote, the motion was CARRIED.
Correspondence
and Information Items:
The Committee received the monthly Treasurer’s report,
and the monthly travel report.
Judge
Michael MacDonald updated the Committee with information regarding future
staffing needs; having received a resignation notice from the Magistrate,
retirement date being April 1, 2006.
Judge MacDonald explained that with that departure there would be three
(3) court staff positions open, and he requested the Board support the Personnel
Committees recommendation.
Sheriff Moran presented the Committee with
documentation requesting a supplemental position for a First
Lieutenant/Administrator. Currently the
Chippewa County Sheriff’s Department is running four (4) positions short; those
positions being Sergeant, Captain, Clerk and Detective. The Chippewa County Jail has a problem that
has reached crisis level; and needs to be addressed. The funding source for this position would
be jail bed revenues, which is predicted to be over by approximately $300,000
this year. The current part-time employee
being recommended for the position, Allen Allen, whom would not need the
County’s medical package. Commissioner
Cooper wanted to make sure that the job descriptions be updated and properly
approved by Committee. Sheriff Moran
requested the Board support the Personnel Committees recommendation.
Homeland Security
The Committee received and reviewed the bid summary for
thirty (30) Ruggedized Mobile Laptop Computers.
Per the County purchasing policy, one bid was received late, was not
applicable, and upon reviewing the other bids, it was determined that the bid
from El-Com be approved upon clarification, considering that El-Com is the
local vendor.
It was moved by Commissioner Moore, supported by
Commissioner Postula, to approve the bid from El-Com Services, in the amount of
$114,394.50, to be paid from the Law Enforcement Terrorism Prevention Program funds. On a voice vote, the motion was CARRIED.
The Committee reviewed the bid summary for an IBM iSeries
MIDRANGE Computer System. Two (2) bids
were received which met all criteria set forth in the RFQ, the quote submitted
by ASI systems Incorporated was recommended, with a low bid of $48,372.00. The new integrated Law Enforcement Management
System will provide integrated records management and data sharing capability
among three law enforcement agencies.
It was moved by Commissioner LaJoie, supported by
Commissioner Moore, to approve the expenditure of $48,372 to ASI Systems
Incorporated, to purchase an IBM iSeries MIDRANGE Computer System from Homeland
Security monies. On a voice vote, the
motion was CARRIED.
The Committee received the FY 2005-2006 Child Care Budget
Summary for review and approval for the Chairman’s signature.
It was moved by Commissioner Moore, supported by
Commissioner Postula, to approve the FY2005-2006 Child Care Budget for
signature. On a voice vote, the motion was
CARRIED.
The Committee received and reviewed three (3) contracts
from the Department of Human Services in the amounts of $77,882 for the IV-D
Prosecuting Attorney, $283,126 for the IV-D Friend of the Court and $11,291 for
Friend of the Court medical and the renewal for Blue Cross Blue Shield
Administrative Service Contract all for approval of signature by the Chairman.
It was moved by Commissioner LaJoie, supported by
Commissioner Moore, to approve the above referenced contracts for signature by
the Chairman. On a voice vote, the
motion was CARRIED.
2005 Borrowing Resolution
The Committee received the draft 2006 borrowing
resolution as presented by the
It
was moved by Commissioner LaJoie, seconded by Commissioner Postula, to
recommend approval of the 2006 Borrowing Resolution. On a voice vote, the motion was CARRIED, 4-1.
Copier Request
The Committee received a request to replace an existing
copier in the Prosecuting Attorney’s Office with a new Konica Bizhub 7228.
It was moved Commissioner Moore, supported by
Commissioner LaJoie, to follow the County’s purchasing policy, and to do a RFQ
for FY2006 for the purchase of a new copier, and to approve the $300 payment to
temporarily fix the existing copier. On
a voice vote, the motion was CARRIED.
Snowplowing Bids
Approval for the RFQ for snow plowing and removal was
requested, to advertise, as well as, approve the low bid.
It was moved by Commissioner LaJoie, supported by
Commissioner Postula, to approve the RFQ for snow plowing and removal as
presented and to except the low bid. On
a voice vote, the motion was CARRIED.
Claims and Accounts
The monthly claims and accounts
report were presented.
It was moved by Commissioner Moore,
supported by Commissioner Postula, to recommend the approval of general fund
claims totaling $124,026.83, other fund claims of $183,412.89, payroll of $341,283.37
and health department claims of $460,481.94, total claims of $1,109,205.03,
vouchers 39118 through 39358 and J-1 through J-202. On a voice vote, the motion was CARRIED.
Payment in lieu of BC/BS
Payment
in lieu of Blue Cross and Blue Shield was questioned by Commissioner LaJoie, he
requested clarification for Commissioners who do not enroll in the County’s
medical plan and should be receiving the $1,500 payment. No action was taken and the subject will be
sent to Committee for discussion.
Committee Comments
The question of County
insurances was brought up, with regards to if it has been bid out, Finance
Chair Richard Timmer, has requested an agenda item for the December meeting for
a presentation.
Chairman’s Comments
Discussion on the
Administrator/CFO position ensued, with no conclusion, as to the next step to
make.
Adjourn
It was moved
by Commissioner LaJoie, seconded by Commissioner Postula, to adjourn the
meeting. On a voice vote, the motion was
CARRIED.
Chairperson
Timmer declared the meeting adjourned at
__________________________________ __________________________________
Kelly J. Beaune, Recorder
Earl Kay,
Chairperson