FINANCE, CLAIMS AND ACCOUNTS COMMITTEE
MEETING MINUTES
A regular meeting of the Chippewa County Board of
Commissioners’ Finance, Claims and Accounts Committee was held on
MEMBERS PRESENT: Richard Timmer, Don Cooper, Bernie LaJoie, Ted Postula and James Moore
(
COMMISSIONERS
PRESENT: Earl Kay and
Scott Shackleton
MEMBERS
ABSENT:
None
OTHERS PRESENT: Tina Ojala, Marilyn McDonald, Sheriff Jeff Moran, Tim
McKee, Cecelia Harrison, Mary Sue Short, Bruce Maynard, Randy Pingatore and
Kelly Beaune.
Additions / Deletions to the Agenda
Chairman Timmer called for additions or deletions to
the agenda, Agenda Item 1a. was added as 2003 Homeland Security.
It was moved by Commissioner LaJoie,
seconded by Commissioner Postula, to approve the agenda as amended. On a voice vote, the motion was CARRIED.
Correspondence
and Information Items:
The Committee received the monthly Treasurer’s report,
monthly travel report, worker’s compensation dividend check from Michigan
Association of Counties, MMRMA vehicle assessment, S.A.N.E. meeting notice and
notice of Schindler Elevator Contract increase.
It was moved
by Commissioner Shackleton, seconded by Commissioner LaJoie, to have the
Schindler Elevator contract checked for a termination clause and to pursue bids
for elevator maintenance contract for the Courthouse Annex elevator, due to
high costs of service calls during FY2005.
On a voice vote, the motion was CARRIED.
The
Committee received a presentation from Accident Fund Group by Bruce Maynard
along with Randy Pingatore from Madigan/Pingatore; topics discussed included
services, claims, cost savings, year end dividends and an overall review of the
company. Questions were asked regarding two
options of worker’s compensation insurance one having a dividend check and one
without the dividend.
Agenda Items: Homeland
Security
The Committee received and reviewed the bid summary for 8.5’
x 24’ Enclosed Trailer. Per the County
purchasing policy, it was determined that the bid from
It was moved by Commissioner Cooper, supported by
Commissioner Postula, to approve the bid from
Director Tim McKee presented the Committee with a grant
agreement seeking approval for the 2003 State Homeland Security Grant Program
Part II, running from
It was moved by Commissioner LaJoie, supported by
Commissioner Postula, to approve the 2003 State Homeland Security Grant Program
Part II for signature. On a voice vote,
the motion was CARRIED.
2% Pass Through
The Committee received a request from the Chippewa County
Dialysis on
It was moved by Commissioner LaJoie, supported by
Commissioner Postula, to approve the 2% Pass Through for
Claims and Accounts
The monthly claims and accounts
report were presented.
It was moved by Commissioner Moore,
supported by Commissioner Postula, to recommend the approval of general fund
claims totaling $172,077.94, other fund claims of $86,294.72, payroll of $348,124.33
and health department claims of $476,245.53, total claims of $1,082,745.52,
vouchers 39359 through 39568 and K-1 through K-112. On a voice vote, the motion was CARRIED.
Budget Adjustments
Sheriff Jeff Moran presented a request to adjust the
revenue and expenditures on reimbursements that were not budgeted for
FY2005. The adjustments have a neutral
effect on the FY2005 budget.
It was moved by Commissioner LaJoie,
supported by Commissioner Moore, to approve the budget adjustments as
requested, reimbursements from Michigan Works $1,267.51; U.S. Marshall medical
$3,712.40; Mental Transports $4,160.40; U.S. Marshall Transports $1,476.88;
U.S. Marshall Hospital Duty $7,613.59 and Patrol Escort $45.22; equal
expenditures of wages $14,563.60; and medical $3,712.40 On a voice vote, the
motion was CARRIED.
Assistant
to the Controller sought clarification on the previously approved supplemental
staff addition of Lieutenant Allen Allen regarding approved wage scale and
approval from the Committee to not follow Board approved policy No. 211.
It was moved by Commissioner LaJoie,
supported by Commissioner Postula, to move Allen Allen to the top of the pay
scale, due to his previous part time employment with the County and to not
follow Policy No. 211. On a voice vote,
the motion was CARRIED. (4-1, Commissioner Cooper opposing)
A
letter regarding the JABG grant funds was received to correct the previously
approved budget. The correction has no effect on the budget.
It was moved by Commissioner Moore,
supported by Committee Postula, to change the JABG funds to show $7,679.00 in
line item 801, and transfer the difference $768.00 to line item 860. On a voice vote, the motion was CARRIED.
A
Finance meeting has been scheduled for December 22nd at 5:00p.m to
hopefully wrap up the year end business.
Committee Comments
Commissioner
Shackleton requested that the Worker’s Compensation Quotes be placed on the
agenda for the
The Committee was asked to reconsider their previous decision to replace the existing copier in the Prosecuting Attorney’s Office. There was no change from the previous motion.
The Committee was notified of a possible mold problem, in the Courthouse Annex, after a leak was tracked down by maintenance. Several suggestions were made as to who should be contacted, to get a sample, as certain molds can cause health issues. The Committee also wants the staff member moved out of the office immediately.
The FY2006 Budgets will be available on Friday, December 16th.
The Committee also discussed the letter from Alcade &
Fay.
Chairman’s Comments
The Chairman had no
additional comments.
Adjourn
It was moved
by Commissioner LaJoie, seconded by Commissioner Postula, to adjourn the
meeting. On a voice vote, the motion was
CARRIED.
Chairperson
Timmer declared the meeting adjourned at
__________________________________ __________________________________
Kelly J. Beaune, Recorder
Richard
Timmer, Chairperson