FINANCE, CLAIMS AND ACCOUNTS COMMITTEE
MEETING MINUTES
December 22, 2005
A regular meeting of the Chippewa County Board of
Commissioners’ Finance, Claims and Accounts Committee was held on Thursday,
December 22, 2005 at the Chippewa County Courthouse in Sault Ste. Marie,
Michigan. Chairman Timmer called the
meeting to order at 5:00 p.m. with a quorum present.
MEMBERS
PRESENT: Richard Timmer, Bernie LaJoie, James Moore, Ted
Postula and Don Cooper (5:30 p.m)
COMMISSIONERS
PRESENT: Earl Kay and Scott Shackleton (5:40 p.m.)
MEMBERS
ABSENT: None
OTHERS
PRESENT: Marilyn McDonald, Chuck Leonhardt, Jenny Lipponen and
Kelly Beaune.
Additions / Deletions to the Agenda
Chairman Timmer called for additions or deletions to
the agenda.
It was moved
by Commissioner Kay, seconded by Commissioner LaJoie, to approve the agenda as
presented. On a voice vote, the motion
was CARRIED.
Correspondence
and Information Items:
The Committee received FY06 Budget information, Court
records retention memo and follow up on the Courthouse Annex mold
investigation.
Chuck Leonhardt, of G H L Accounting, gave the Committee a brief review of what has been accomplished since his contract was established with the County. Discussion included year-end transfers, fund balance and revenue sharing. Mr. Leonhardt will be presenting year-end budget adjustments at the Board meeting scheduled for December 29, 2005 at 5:00pm.
Jenny Lipponen, Information Systems staff, presented the Committee with follow documentation, and answers to questions as to the reason to estimate $1,500 for each computer requested in the FY06. The County’s use of so many different applications and specialty software requires different processors, memory, and floppy disk drives. The Committee reviewed the information received with no action taken.
Signature Approval
The Committee received two requests for approval and
signature; the Northern Michigan Accountability Block grant totaling $11,686
and a request to update the plan documents for The Hartford 457 Deferred
Compensation Plan.
It
was moved by Commissioner LaJoie, seconded by Commissioner Postula, to approve
the Northern Michigan Accountability Block grant and the Hartford’s 457
Deferred Compensation Plan Document and to have Kelly Beaune, Assistant to the
Controller, sign the documents. On a
voice vote, the motion was CARRIED, 4-1.
Social Security Number Privacy Act
The Committee
received and reviewed documentation regarding a Social Security Number Privacy
Act that needs to be established by Chippewa County by December 31, 2005 from
Prosecutor Brian Peppler.
It was moved Commissioner Moore, supported by
Commissioner LaJoie, to approve the Policy as presented. On a voice vote, the motion was CARRIED.
(See attached policy)
Committee Comments
No additional comments.
Chairman’s Comments
No additional comments.
Adjourn
It was moved
by Commissioner Postula, seconded by Commissioner LaJoie, to adjourn the
meeting. On a voice vote, the motion was
CARRIED.
Chairperson
Timmer declared the meeting adjourned at 6:10 p.m.
__________________________________ __________________________________
Kelly J. Beaune, Recorder
Richard
Timmer, Chairperson