FINANCE, CLAIMS AND ACCOUNTS COMMITTEE
MEETING MINUTES
A regular meeting of the Chippewa County Board of
Commissioners’ Finance, Claims and Accounts Committee was held on
MEMBERS PRESENT: Richard Timmer, Chairman,
Don Cooper, Ted Postula, Bernie LaJoie, and James Moore
COMMISSIONERS PRESENT: Earl
Kay and Scott Shackleton
MEMBERS
ABSENT:
None
OTHERS PRESENT: Marilyn
McDonald, Tina Ojala, Brian Bartlett, Mary Susan Short, Dusty King, Jim Lucas,
Sheriff Jeff Moran, Aaron Hopper, Tim McKee, representatives of Chippewa Soil
Conservation District, Kelly Beaune.
Additions / Deletions to the Agenda
Chairman Timmer called for additions or deletions to
the agenda.
It was moved by Commissioner LaJoie, seconded by Commissioner Moore, to approve the agenda as presented. On a voice vote, the motion was CARRIED.
Correspondence
and Information Items:
The Committee received the monthly Treasurer’s report,
and the monthly travel report. Correspondence also included an update from
MERS regarding changes to retirement, additional information included Medical
Examiner Act and expenditures from FY2004 and a letter from Sault Ste. Marie
Police Chief Lou Murray was received and reviewed by the Committee. It was determined that a Work Session should
be scheduled to discuss Chippewa County Medical Examiner and War Memorial Hospital
accrediting and to also discuss the Animal Control Officer position.
Agenda Items: FY2005
Letters of request were reviewed by the Committee from
those agencies whom were removed from the FY2005 Budget to balance the
budget. As determined previously these
agencies would be given first consideration for appropriations. Discussion included fund balance, matching
State funding for these agencies, obligations to County employees.
It was moved by Commissioner LaJoie, seconded by Commissioner Postula, to appropriate 50% of the requested funds requested: Regional Planning $4,000.00, Soil Conservation $11, 000.00 and EUP Transportation $12,500.00, and to review these requests again on June 1st . On a voice vote, the motion was CARRIED.
Director Tim McKee submitted two requests to make
purchases from the Homeland Security Grant. A resolution for the adoption of
The National Incident Management System for
It was moved by Commissioner Cooper,
seconded by Commissioner Moore, to approve the purchase for radios and
equipment authorized under project A of our Homeland Security Grant from El-Com
Communications in the amount of $88,425.00
and to purchase GIS software under project D from InfoGeographics in the amount
of $33,810.00 On a voice vote, the motion was CARRIED.
It was moved by
Commissioner LaJoie, seconded by Commissioner Postula, to approve the $3,000
expenditure to set up the May 11-12, 2005 Table Top Exercise. On a voice vote, the motion was CARRIED.
JMS/LEIN Interface
Information Systems Brian Bartlett updated the Committee on a previously presented project that was delayed and budgeted for in FY2005 for the purchase of the CORE secure tunnel products.
It was moved by Commissioner LaJoie, seconded by Commissioner Cooper,
to recommend purchase of CORE Technologies MultiBridge for $3,850.00 and the
approve annual support in the amount of $1,150.00 as presented. On a voice vote, the motion was CARRIED.
Equipment
Upgrades –
Sheriff Moran presented the Committee with price quotes for the
purchase of eight (8) Silent Witness – Color Hi-Resolution Cameras to be
installed in the medium and maximum security areas of the
It was moved by Commissioner Moore,
seconded by Commissioner LaJoie, to purchase fourteen (14) cameras for the
medium and maximum security areas from SimplexGrinnell. The motion was withdrawn after further
discussion.
It was moved by Commissioner
Moore, seconded by Commissioner LaJoie, to purchase eight (8) cameras for the
medium and maximum security areas from SimplexGrinnell at the cost of
$4,592.00. On a voice vote, the motion
was CARRIED.
Sheriff Moran presented the
Committee with quotes to purchase and install different hooks in sections of
the
It was moved by Commissioner LaJoie, seconded by Commissioner Postula,
to purchase and install sixty-one hooks at a price not to exceed
$1,831.68. On a voice vote, the motion
was CARRIED.
Vehicle Bid Approval
The bid summary was presented to the Committee for review and approval.
It was moved by Commissioner Cooper, seconded by Commissioner Moore, to recommend purchase of one (1) 2005 Dodge Ram 1500 from O’Connor
Chrysler-Dodge-Jeep in the amount of $21,100.00 . On a voice vote, the motion was CARRIED.
2005 RC & D Dues
2005 Annual Dues for UP RC &D were presented to the Committee for approval.
It was moved by Commissioner LaJoie, seconded by Commissioner Moore, to
approve payment of Dues in the amount of $300.00 to UP RC & D. On a voice vote, the motion was CARRIED.
Hardware Equipment
The Committee was presented a list of approximately seventy five items
to be sold “as is”.
It was moved by Commissioner
LaJoie, seconded by Commissioner Moore, to approve the advertisement and sale
of equipment “as is”. On a voice vote,
the motion was CARRIED.
Memorandum of Agreement with
MSU Extension Director Jim Lucas presented the Committee with two MOA’s
to be approved, following the approval of the position description by the
Personnel Committee. Director Lucas also
requested that a Commission member be appointed to help with selection of the
4-H Program Assistant.
It was moved by Commissioner
Cooper, seconded by Commissioner Moore to approve the two memorandums of
Agreements between the
2005 Survey and
Remonumentation
The Committee was presented the 2005 Survey and Remonumentation Grant
Offer for
It was moved by Commissioner LaJoie,
seconded by Commissioner Postula, to authorize signature for the 2005 Survey
and Remonumentation Grant. On a voice
vote, the motion was CARRIED.
Grant Application – Voting
System Purchase
Clerk Diane Cork submitted a Grant Application to authorize her as the
Grant manager for
It was moved by Commissioner
Postula, supported by Commissioner LaJoie, to authorize Clerk Diane Cork as
Grant Manager for the upcoming Phase of Voting System Purchase. On a voice vote, the motion was CARRIED.
Claims and
Accounts - Amendment
A budget amendment was presented to the Committee
for approval per Anderson Tackman recommendations to reduce Fund 147 by
$16,797, and to increase Fund 228 by $1,831, increase Fund 262 by $10,191,
increase FUND 286 by $4,178 and increase Fund 287 by $597 to correct fund
balance deficits as of
It was moved
by Commissioner LaJoie, seconded by Commissioner Moore, to approve the reduction
and transfers as presented. On a voice
vote, the motion was CARRIED.
Petty Cash
- Clerk
A request to increase the Petty Cash Fund for the
Clerks Office was presented to the Committee.
It was moved
by Commissioner Moore, and seconded by Commissioner Cooper, to approve the increase
as presented. On a voice vote, the
motion CARRIED.
Claims and
Accounts
The monthly claims and accounts report were presented.
It was moved by Commissioner LaJoie, seconded by Commissioner Postula, to recommend the approval of general fund claims totaling $101,327.18, other fund claims of $115,710.86, payroll of $305,368.56 and health department claims of $801,587.90, total claims of $1,323,994.50, vouchers 37457 through 37798 and A-1 through A-63. On a voice vote, the motion was CARRIED.
Committee Comments
Recognition for Matthew
McLeod, becoming an Eagle Scout was discussed, a resolution will be prepared
for presentation.
Chairman Timmer offered no additional comments.
Adjourn
It was moved
by Commissioner Moore, seconded by Commissioner LaJoie, to adjourn the
meeting. On a voice vote, the motion was
CARRIED.
Chairman Timmer declared the meeting adjourned at
__________________________________
__________________________________
Kelly J.
Beaune, Recorder
Richard
Timmer, Committee Chairman