FINANCE, CLAIMS AND ACCOUNTS COMMITTEE
MEETING MINUTES
A regular meeting of the Chippewa County Board of
Commissioners’ Finance, Claims and Accounts Committee was held on
MEMBERS PRESENT: Richard Timmer, Chairman, Ted
Postula, Don Cooper, Bernie LaJoie, and James Moore
COMMISSIONERS
PRESENT: Earl Kay and Scott Shackleton
MEMBERS
ABSENT: None
OTHERS PRESENT: Ted Pych, Jeff
Packard, Marilyn McDonald, Tina Ojala, Randy Pingatore, Steve Cannello, Thelma
Bosbous, Tina Love, Dusty King, Cynthia Morley, Stephanie Rintamaki, Kathy
Munson, Tim McKee, Sharon Kennedy, Kelly Beaune.
Additions / Deletions to the Agenda
Chairman Timmer called for additions or deletions to
the agenda.
It
was moved by Commissioner LaJoie, seconded by Commissioner Postula, to approve
the agenda as presented. On a voice
vote, the motion was CARRIED.
It
was moved by Commissioner LaJoie, Supported by Commissioner Moore, to enter
into a closed session to discuss
legal matters filed by the
Prosecuting Attorney, pursuant to Section 8(c) of the Open Meetings Act, Act
267, P.A. 1976, as amended, being MCL 15.268 (c). A roll call vote was taken as follows: Cooper
– Yes; Postula – Yes; LaJoie – Yes; Moore – Yes; Timmer - Yes. Motion CARRIED.
It
was moved by Commissioner Moore, supported by Commissioner LaJoie, to resume the
open session meeting of the Finance Committee.
A roll call vote was taken as follows: Postula – Yes; Kay – Yes; Dale –
Yes. Motion CARRIED.
It
was moved by Commissioner Moore, supported by Commissioner LaJoie, to recommend
approval of the grievance settlements as discussed in closed session. On a voice vote, the motion was CARRIED.
Correspondence
and Information Items:
The Committee received the monthly Treasurer’s report,
monthly travel report, Judge’s technology expenditures and an update on the Friend
of the Court Legacy Bank Account.
The Committee received a presentation from Michigan
Association of Counties and Citizens Management; topics discussed included an
overall review of the company, when
It was moved by Commissioner Cooper,
supported by Commissioner Moore, to approve the quote from Madigan/Pingatore
with Accident Fund to provide Worker’s Compensation insurance. On a voice vote, the motion was CARRIED.
Friend
of the Court Thelma Bosbous, presented the Committee with a request to
establish a Fund for a grant “FY05 Access and Visitation”, the grant is at no
cost to the County as the 10% requirement has been donated to the County.
It was moved by Commissioner Cooper,
supported by Commissioner LaJoie, to establish a Special Fund for the Access
and Visitation Grant. On a voice vote
the motion was CARRIED.
Ms.
Bosbous also presented the Committee with two budget Amendments due to the
State of
It was moved by Commissioner Moore, and
supported by Commissioner LaJoie, to sign the contract amendments as
presented. On a voice vote the motion
was CARRIED.
Director
Tim McKee submitted three requests for approval to make purchases from the
Homeland Security Grant. The first
request was to approve the low bid from Carl Reich Electric of Pickford to
purchase five generators.
It was moved by Commissioner Cooper,
supported by Commissioner Moore, to approve the bid from Carl Reich Electric in
the amount of $56,250.00 to purchase five generators. On a voice vote the motion was CARRIED.
Director
McKee submitted a proposal to purchase three (3) Liebert UPStation GXT 2U, Uninterruptible
Power Supply’s (UPS) from Hedrick Associates in the amount of $5,811.00.
It was moved by Commissioner Postula,
supported by Commissioner Cooper, to approve the purchase from Hedrick
Associations of three Uninterruptible Power Supplies in the amount of
$5,811.00. On a voice vote the motion
was CARRIED.
Director
McKee submitted billings to be paid for the Community Emergency Response Team
Training (CERT). The American Red Cross
does the leg work for this grant.
Commissioner Shackleton asked about the recruitment video use. Commissioner Cooper indicated that the
project was not bid out, and that the purchasing policy was not followed.
It was moved by Commissioner LaJoie,
supported by Commissioner Postula, to approve payment of bills in the amount of
$18,674 for the CERT grant. On a voice
vote the motion was CARRIED.
Agenda Item: Conservation District
As
previously agreed the Committee reviewed the FY05 budget allocation request
from the Conservation District. No
action was taken.
Agenda Item: Legal Services
Agreements
The
Committee was presented the three legal services agreements held by the County
on behalf of the
It was moved by Commissioner Cooper,
supported by Commissioner Moore, to approve the contract for signature. On a voice vote the motion was CARRIED.
Agenda Item: Equalization – Personnel
Director
Sharon Kennedy requested 40 hours per week for June and July; this change would
need no additional funding, as due to the change in staffing, the funds are
available.
It was moved by Commissioner Moore,
supported by Commissioner Cooper, to approve 40 hours per week for six weeks
for the Equalization staff. On a voice
vote the motion was CARRIED.
Agenda Item: Expenditures
A
request to hire Anderson Tackman Company to complete the Annual Local Unit
Fiscal Report (Form F-65) was presented to the Committee. This was report was previously completed by
County staff.
It was moved by Commissioner Cooper,
supported by Commissioner Moore, to hire Anderson Tackman Company for $500.00
to complete the F-65 report. On a voice
vote the motion was CARRIED.
The
It was moved by Commissioner Moore,
supported by Commissioner Cooper, to not pay the Michigan Townships Association
dues. On a voice vote the motion was
CARRIED.
The
annual billing for Fair Labor Standards Handbook was presented to the
Committee.
It was moved by Commissioner Postula,
supported by Commissioner Moore, to cancel the County’s subscription of the
Fair Labor Standards Handbook. On a
voice vote the motion was CARRIED.
The
annual billing for Gongwer News Service was presented to the Committee. Lack of use of this service was discussed.
It was moved by Commissioner LaJoie,
supported by Commissioner Moore, to the cancel the subscription with Gongwer
News Service. On a voice vote the motion
was CARRIED.
Budget Amendments
The
Committee received a request to establish a revenue line item for the Health
Departments portion of the liability insurance, the number would be
101-000-676.221 per Anderson Tackman’s Phil Wolf.
It was moved by Commissioner Cooper,
supported by Commissioner Postula, to establish 101-000-676.221 as a revenue
reimbursement for the Health Departments portion of the liability
insurance. On a voice vote the motion
was CARRIED.
A
request to set up a Special Fund for the Salvage Vehicle Inspections was
requested.
It was moved by Commissioner Cooper,
supported by Commissioner LaJoie, to set up a Special Fund for Salvage Vehicle
Inspections and to roll over the current balance of $2,620.00 from the General
Fund. On a voice vote the motion was
CARRIED.
Claims and Accounts – County
The monthly claims and accounts
report were presented.
It was moved by Commissioner Moore, supported
by Commissioner Postula, to recommend the approval of general fund claims
totaling $201,983.97, other fund claims of $354,209.18, payroll of $338,509.44
and health department claims of $468,338.39, total claims of $1,363,040.98,
vouchers 38279 through 38475 and E-1 through E-220. On a voice vote, the motion was CARRIED.
Claims and Accounts –
Claims
for the Superior Township Water Project were submitted for approval.
It was moving by Commissioner LaJoie,
supported by Commissioner Postula, to recommend the approval of claims totaling
$35,244 for the
Committee Comments
The Committee discussed
several items including 2% Funds, the $5,000 received for Native American
Education through the Chippewa County Animal Shelter, resolutions for Monday
night regular Board meeting.
Additionally, the subject of an interim consultant was discussed at
length.
It was moved by Commissioner LaJoie, supported by
Commissioner Moore to approach
Adjourn
It was moved
by Commissioner Postula, seconded by Commissioner Timmer, to adjourn the
meeting. On a voice vote, the motion was
CARRIED.
Chairperson
Timmer declared the meeting adjourned at
__________________________________ __________________________________
Kelly J. Beaune, Recorder Richard
Timmer, Committee Chairperson