FINANCE, CLAIMS AND ACCOUNTS COMMITTEE
MEETING MINUTES
A regular meeting of the Chippewa County Board of
Commissioners’ Finance, Claims and Accounts Committee was held on
MEMBERS PRESENT: Richard Timmer, Chairman, Ted
Postula, Don Cooper, Bernie LaJoie, and James Moore
COMMISSIONERS
PRESENT: Earl Kay
MEMBERS
ABSENT: Scott Shackleton
OTHERS PRESENT: Tina Ojala, Marilyn
McDonald, Sheriff Jeff Moran, Mary Sue Short, Liz Church, Kelly Beaune.
Additions / Deletions to the Agenda
Chairman Timmer called for additions or deletions to
the agenda.
It
was moved by Commissioner Postula, seconded by Commissioner Moore, to approve
the agenda as presented. On a voice
vote, the motion was CARRIED.
Correspondence
and Information Items:
The Committee received the monthly Treasurer’s report,
monthly travel report, PILT monies information, update on the Friend of the
Court Legacy Bank Account, convention facilities tax update and BC/BS Quarterly
settlement.
Sheriff Jeff Moran presented three requests to the
Committee for review and approval, the first requests was to adjust the revenue
and expenditures on reimbursements that were not budgeted for FY2005. The adjustments have a neutral effect on the
FY2005 budget.
It was moved by Commissioner Postula,
supported by Commissioner LaJoie, to approve the budget adjustments as
requested, reimbursements from Michigan Works $2,550.42; U.S. Marshall medical
$4500.00; Homeland Security $488.00; Road Patrol $14,062.50; Mental Transports
$5282.05 and Wage Refund training $119.79; equal expenditures of wages
$3,158.21; medical $9,782.05 and gas, oil and maintenance $14,062.50. On a voice vote, the motion was CARRIED.
The
Sheriff’s second request was to upgrade five (5) outdated computers, the jail
computers are currently unable to handle an update that will soon be issued by
one of the vendors, because the computer are not up to specifications. The Sheriff along with Information’s Systems
Jenny Lipponen obtained quotes for this upgrade.
It was moved by Commissioner Moore,
supported by Commissioner LaJoie, to approve the purchase of five (5) Dimension
3000 Desktops that come with flat screen monitors from Dell at $699.96 each for
a total of $3499.80, to be pay for out of Fund 466. On a voice vote, the motion CARRIED. (4-1
with Cooper voting no)
The
third request from the Sheriff was to seek approval for the renewal of the
Chippewa County Inmates BC/BS program which keeps the cost of inmates medical
down. This program locks in the cost of
treatments and prescription drugs.
It was moved by Commissioner Postula,
supported by Commissioner
Agenda Item: UPTRA Dues
The
Committee was presented the invoice for Upper Peninsula Travel and Recreation
Association.
It was moved by Commissioner Cooper,
supported by Commissioner Moore, to approve payment of $550 from Commissioners
Dues line item. On a voice vote the
motion was CARRIED.
Agenda Item: Deferred Compensation
update
The
Committee was presented a request from Great-West Retirement Services to adopt
a new version of the Great-West plan document.
This change is to due to the change in IRS’ regulations.
It was moved by Commissioner Moore,
supported by Commissioner Cooper, to approve to amend the plan documents for
Great-West Retirement Services. On a
voice vote the motion was CARRIED.
Budget Updates
The
Committee received an update from Friend of the Court Thelma Bosbous, regarding
information on FY05 funding and the FY05 budget. Commissioner Cooper had questions that could
not be answered, and it was requested that Friend of the Court Thelma Bosbous
be asked to attend the August meeting.
Public
Defender
Claims and Accounts – County
The monthly claims and accounts
report were presented.
It was moved by Commissioner Moore, supported
by Commissioner Postula, to recommend the approval of general fund claims
totaling $236,257.81, other fund claims of $165,559.39, payroll of $343,010.44
and health department claims of $410,303.39, total claims of $1,155,131.03,
vouchers 38482 through 38650 and F-1 through F-151. On a voice vote, the motion was CARRIED.
Committee Comments
The Committee discussed
several items including fixing the Courthouse flagpole, replace shingles that
have blown off and replacing rubber flashings which ice has peeled off. A bid of $6,046.00 was received from Henry J.
Ware, Inc.
It was moved by Commissioner Cooper to approve the
quote as received – his motion died to lack of support.
Discussion continued
regarding the County’s bidding policy, possibly getting the man lift rental at
a better price from a different company
It was moved by Commissioner Moore, supported by
Commissioner Postula, to approve the repairs as presented, and the man lift
prices checked and billed separately, both will be paid from the Delinquent
Revolving Tax. On a voice vote, the
motion was CARRIED.
Other comments included
Commissioner Kay’s request for no one to attend the MAC Conference being held
on Mackinac Island, due to the high cost; Assistant to the Controller Kelly
Beaune will not be able to attend the August Finance meeting; and Commissioner
Cooper brought up several budget items that will be reviewed and corrected and
also the Remonumentation budgeting and contracts were questioned by
Commissioner Cooper.
Chairman’s Comments
Chairman Timmer questioned
the letters and phone calls he has been receiving about the Chippewa County
Animal Control Shelter. Complaints have
been unfounded by the State of
It
was moved by Commissioner Moore, Supported by Commissioner LaJoie, to enter
into a closed session to discuss Central
Dispatchers proposed settlement agreement, pursuant to Section 8(c) of the Open
Meetings Act, Act 267, P.A. 1976, as amended, being MCL 15.268 (c). A roll call vote was taken as follows: Cooper
– Yes; Postula – Yes; LaJoie – Yes; Moore – Yes; Timmer - Yes. Motion CARRIED.
It
was moved by Commissioner Moore, supported by Commissioner LaJoie, to resume
the open session meeting of the Finance Committee. A roll call vote was taken as follows:
Postula – Yes; LaJoie – Yes; Moore – Yes; Cooper – Yes; Timmer - Yes. Motion CARRIED.
It
was moved by Commissioner LaJoie, supported by Commissioner Postula, to ratify
the 9-1-1 Central Dispatch Contract as discussed in closed session. On a voice vote, the motion was CARRIED.
Adjourn
It was moved
by Commissioner LaJoie, seconded by Commissioner Postula, to adjourn the
meeting. On a voice vote, the motion was
CARRIED.
Chairperson
Timmer declared the meeting adjourned at
__________________________________ __________________________________
Kelly J. Beaune, Recorder Richard
Timmer, Committee Chairperson