FINANCE, CLAIMS AND ACCOUNTS COMMITTEE
MEETING MINUTES
September 8, 2005
A regular meeting of the Chippewa County Board of
Commissioners’ Finance, Claims and Accounts Committee was held on Thursday,
September 8, 2005 at the Chippewa County Courthouse in Sault Ste. Marie,
Michigan. Chairman Timmer called the
meeting to order at 5:00 p.m. with a quorum present.
MEMBERS PRESENT: Richard Timmer, Chairman, Ted
Postula, Don Cooper, Bernie LaJoie, and James Moore
COMMISSIONERS
PRESENT: Earl Kay and Scott Shackleton
MEMBERS
ABSENT: None
OTHERS PRESENT: Tina Ojala, Marilyn
McDonald, Sheriff Jeff Moran, Mary Sue Short, Judge MacDonald, Judge Ulrich,
Kelly Beaune.
Additions / Deletions to the Agenda
Chairman Timmer called for additions or deletions to the
agenda.
It
was moved by Commissioner LaJoie, seconded by Commissioner Postula, to approve
the agenda as presented. On a voice
vote, the motion was CARRIED.
Correspondence
and Information Items:
The Committee received the monthly Treasurer’s report,
monthly travel report, billing form Gillett, Halvorsen & Leonhardt, update
on the Friend of the Court including the Legacy Bank Account, and UPACC
Conference information.
Judge Lowell Ulrich updated the committee regarding line item 807, which has exceeded its original budget limit due to a case that was appealed. Judge Ulrich requested an additional $8,000 be allocated to this line item.
It was moved by Commissioner LaJoie,
supported by Commissioner Cooper, to approve an additional $8,000 be allocated
from the fund balance to line item 101-132-807.000, to cover the current
charges, as well as, possible additional charges that maybe incurred by the
Probate & Family Circuit Court. On a
voice vote, the motion was CARRIED.
Judge Michael MacDonald presented the Committee with FY06 staffing needs, FY05 surplus, FY06 additional revenues, replacement of a District Court Clerk, including rewriting of the job description, Judge MacDonald did not replacement in FY05 because of the County’s predicted budget shortfalls, he also discussed the replacement, due to retirement, of his current Magistrate, that he would need to hire an attorney for this and could possibly hire this position on a contractual basis.
Sheriff
Jeff Moran presented the Committee with a Law Enforce Agreement between
Whitefish Township and Chippewa County Sheriff’s Department that would help
both the Township and the Sheriff’s Department.
The reimbursement would be $6,200 per year, covering a $10.00 per hour
12 hours per week agreement. It was
noted that this position would not cover all costs incurred to the Department,
but that it would savings would be reflected in other areas of the Sheriff’s
Department budget.
It was moved by Commissioner LaJoie,
supported by Commissioner Moore, to approve the Law Enforcement Agreement
between Whitefish Township and Chippewa County Sheriff’s Department as
presented. On a voice vote, the motion
CARRIED.
Sheriff Moran, also updated the Committee on a repair that needs to be completed in the parking area, due to a leak, the Sheriff sought three bids, and will have the repair completed.
Homeland Security Grant expenditures
The
Committee received this request from Director Tim McKee, presented by Finance
Chairman Richard Timmer, for the expenditure of funds from the County’s
Homeland Security Critical Infrastructure Protection Grant, three projects were
utilized for this grant allocation: 1) Buffer Zone Protection Plan Security
Equipment $74,000; 2) camera system at the International Bridge $126,000 and 3)
completing Interoperable Communications $150,000.
It was moved by Commissioner Moore,
supported by Commissioner Postula, to approve expenditures of $131,054.00 to
Motorola, El-Com Communications, $5,990 for batteries, and $12,979.74 to
Communications Applied Technology. On a
voice vote the motion was CARRIED.
Cost Allocation Plan
The Committee received a proposal and reviewed the past practice of awarding this contract, it is believed that staff in house can do this plan; the plan has been completed on a contractual basis for at least the past five year. Liske & Brusich offered a $100 per year savings if a 3-year contract was accepted, reducing the annual cost to $4,900, a one year contract would cost the County $5,000. Discussion ensued.
It was moved by Commissioner
Postula, supported by Commissioner Moore, to approve a one-year contract with
Liske & Brusich to complete the County’s Cost Allocation Plan for
$5,000. On a voice vote, the motion was
CARRIED. (Commissioner Cooper voting
nay)
2% Pass Through Funds/Special Olympic
Commissioner
Moore presented the Committee with a request for the County to be the pass
through agent for possible 2% funding from the Sault Ste Marie Tribe of
Chippewa Indians to the Special Olympics.
It
was moved by Commissioner Cooper, supported by Commissioner Moore, to approve
the signature for the 2% Pass Through request from the Special Olympic. On a voice vote, the motion was CARRIED.
Previously
requested quotes for rope/chair ladders and modifying window guards in the
basement level of the Courthouse.
It
was moved by Commissioner Cooper, supported by Commissioner Postula, to
purchase the chain ladders for the 2nd and 3rd floors of
the Courthouse, and to approve the window guard modifications. On voice vote, the motion was CARRIED.
A letter from
the Bay Mills Pow Wow Committee was received and discussed by the Committee.
Claims and Accounts – County
The monthly claims and accounts
report were presented.
It was moved by Commissioner Moore,
supported by Commissioner LaJoie, to recommend the approval of general fund
claims totaling $180,894.94, other fund claims of $322,749.82, payroll of
$342,798.90 and health department claims of $396,471.80, total claims of
$1,242,915.46, vouchers 38786 through 38946 and H-1 through H-190. On a voice vote, the motion was CARRIED.
Committee Comments
The Committee will be
receiving copies of the 24 applications for the County Administrator;
confidentiality for the applicants was discussed.
Chairman’s Comments
No comments.
Adjourn
It was moved
by Commissioner LaJoie, seconded by Commissioner Postula, to adjourn the
meeting. On a voice vote, the motion was
CARRIED.
Chairperson
Timmer declared the meeting adjourned at 6:15 p.m.
__________________________________ __________________________________
Kelly J. Beaune, Recorder Richard
Timmer, Committee Chairperson