BUILDING, GROUNDS AND JAIL COMMITTEE
MEETING MINUTES
A regular meeting of the Chippewa County Board of
Commissioners’ Building, Grounds and Jail Committee was held on
MEMBERS PRESENT: Earl
Kay and Dick Timmer
MEMBERS
ABSENT: Ted Postula
OTHERS PRESENT: Judge
Michael MacDonald, Sheriff Jeff Moran, Ann McKay (
Additions / Deletions to the Agenda
Chairman
Kay called for additions or deletions to the agenda. Hearing none, he declared the agenda approved
as presented.
Public Comments
Chairman Kay called for pubic comments. No public comments were offered.
Agenda Items: District Court Renovations
The Committee asked Judge
MacDonald to attend this meeting to discuss and plan the next steps in
proceeding with a District Court renovation.
A letter received from Wigen, Tincknell, Meyer & Associates
indicated the estimated cost of construction at 2.1 million, if completed in
2006. Many topics were discussed at
length including the scope of the project, including the possibility of
purchasing the building; the impact on the city during renovations; storage
issues including future electronics filings and retention records, relocation
of District Court, including cost of rent, utilities, and length of time of the
project and the transportation of inmates; parking accessibility; hiring a
construction consultant; scheduling a meeting with the Architect John Meyer,
and including the cost of the furnishings in the bid. A meeting will be scheduled as soon as
possible with the Architect to get some of the questions answered.
Annex repairs/maintenance
Several items were discussed regarding the Annex
building.
Prosecuting Attorney Peppler submitted a memo
regarding the repairs that are needed in his office, and who he expects to do
the job. The job has not been completed
as locating a contractor with a remedial certificate has been extremely
difficult. The reports from Mackinac
Environmental Technology, Inc. have all indicated that the situation was
handled properly and that the air quality test was completed with no indication
of problems. It was recommended to
monitor and remove distressed material.
It was moved
by Commissioner Timmer, supported by Commissioner Kay, to forward a copy of the
report from Mackinac Environmental and have the contractor work with Mackinac
Environmental directly to complete the job.
On a voice vote, the motion was CARRIED.
An estimate of $8,400 was received to remove and
replace all defective brick and mortar joints on the west side of the
Courthouse Annex.
It was moved
by Commissioner Timmer, supported by Commissioner Kay, to seek bids for the
removal and replacement of all defective bricks on the west side of the
Courthouse Annex. On a voice vote, the
motion was CARRIED.
As requested a time and material contract from United
Technologies was received and reviewed by the Committee.
It was moved
by Commissioner Timmer, supported by Commissioner Kay, to send the proposal to
the Finance Committee for review and possible action. On a voice vote, the motion was CARRIED.
The Committee next reviewed the requirements for low
pressure steam boilers inspections that need to be completed monthly and
annually. The Controller’s Office will
check with the State of Michigan to see who is qualified to complete the
testing for the Courthouse Annex boiler, and set up the appointment.
Marilyn McDonald requested new cigarette receptacles
be purchased for both buildings as the current receptacles are not
adequate. Prices will be sought.
Sheriff Jeff Moran addressed the Committee regarding
the his current bed count, and transfers of inmates, as well as, refusal of
inmates from both the US Marshal and US Customs, in the past approximate six
weeks. The Sheriff shared his concerns
of losing out on revenue because of the no space issue, and wanted to forward
information on a possible fifty-six (56) bed expansion of the jail. Discussion included meeting with
Harrison/Landmark, scheduling a workshop with the full Board. The expansion cost in 2004 was approximately
2.7 million for forty-eight (48) beds.
The Sheriff will be following up with additional information.
Bids/Quotes
Quotes for carpet cleaning were received from two
companies with a low bid from Atlas Cleaners of .12 per square foot and .15/sq
foot from Chippewa Service & Supply.
It was moved
by Commissioner Timmer, supported by Commissioner Kay, to set up a schedule for
carpet cleaning and to proceed. On a
voice vote, the motion was CARRIED.
Information was reviewed for the replacement of eight
(8) windows with broken seals; the approximate cost would be $2,896.04 plus the
rental of a Hi-Lift to complete the job.
Quotes for preparation and painting of offices were
requested from two contractors, with only one response. Keith Bumstead estimated $850.00 for the
Register of Deeds office and the two controller’s offices. These offices were used for estimation
purposes only.
It was moved
by Commissioner Timmer, supported by Commissioner Kay, to establish a schedule
for offices to be re-painted and to proceed.
On a voice vote, the motion was CARRIED.
Estimations to clean, sand and varnish the wood
flooring on the 2nd and 3rd floor were also requested,
with an n estimate of $350.00 from Keith Bumstead.
It was moved
by Commissioner Timmer, supported by Commissioner Kay, to schedule the floor
refinishing with Keith Bumstead. On a
voice vote, the motion was CARRIED.
Information from chiarmat quotes and a fax from
EnerCom, Inc. were received and reviewed by the Committee.
Space
needs
A need for records space and clean up of a current
storage space was brought to the attention of the Committee by Court
Administrator Susan Short. Discussion
followed regarding the possibilities of an insulated, climate controlled
storage building to be located near the Animal Control Shelter. The Committee discussed the size needs for records
storage, as well as, needs of all departments.
The Committee requested a memo be sent to the departments regarding
space needs for records storage.
Committee and Chairperson’s Comments
No additional comments were offered by the Committee or the Chair.
Adjourn
It was moved
by Commissioner Timmer, seconded by Commissioner Postula, to adjourn the
meeting. On a voice vote, the motion was
CARRIED.
Chairman Kay declared the meeting adjourned at
__________________________________ __________________________________
Kelly J.
Beaune, Recorder Earl Kay, Committee Chairman