FINANCE, CLAIMS AND ACCOUNTS COMMITTEE
MEETING MINUTES
A regular meeting of the Chippewa County Board of
Commissioners’ Finance, Claims and Accounts Committee was held on
MEMBERS PRESENT: Richard Timmer, Ted Postula, Don Cooper, Bernie LaJoie, and James Moore
OTHER
COMMISSIONERS
PRESENT: Earl Kay
MEMBERS
ABSENT: Scott Shackleton
OTHERS PRESENT:
Marilyn McDonald, Tina Ojala, Sheriff Jeff Moran,
Frank Sasso, Diane Cork, Chuck Leonhardt, Tom Lehman, Glen Lahti, Ken Drenth,
and Kelly Beaune, Recorder.
Additions
/ Deletions to the Agenda
Chairman Timmer
called for additions or deletions to the agenda.
It was moved by Commissioner Moore, seconded by Commissioner Postula,
to approve the agenda as presented. On a
voice vote, the motion was CARRIED.
Presentation: North Huron Scenic Pathway
Ken Drenth re-presented
the North Huron Scenic Pathway project, which is a plan to develop a
non-motorized pathway along M-134 & Lake Huron between St. Ignace and
It was moved by Commissioner Postula,
supported by Commissioner Cooper, to consider up to a $10,000 commitment during
the FY07 Budget process to the North Huron Scenic Pathway for a pre-engineering
study. On a voice vote, the motion
CARRIED.
Correspondence and Information Items:
The Committee received the treasurer’s report and the travel monthly report.
Agenda Items - 2007
Borrowing Resolution
The
Committee received the draft 2007 borrowing resolution as presented by the
It
was moved by Commissioner LaJoie, seconded by Commissioner Postula, to
recommend approval of the 2007 Borrowing Resolution. On a voice vote, the motion was CARRIED, 4-1.
(Commissioner Cooper voting nay)
EUP CCAB 3-Year Grant
The Committee reviewed the
Eastern UP Community Corrections three-year grant request running
It was moved by
Commissioner Postula, supported by Commissioner LaJoie, to approve the EUP
Community Corrections Advisory Board request approving the three-year grant and
authorize the necessary signatures. On a
voice vote, the motion was CARRIED.
MERS Benefit E
Program
The committee reviewed the annual resolution to allow a two percent increase in the retirement allowance for County retirees.
It was moved by
Commissioner Cooper and seconded by Commissioner LaJoie, to recommend approval
of Resolution Number 06-12, the Uniform Resolution for Adopting Benefit Program
“E” Increase to be Effective on Adjustment Date January 1, 2007. On a voice vote, the motion was CARRIED.
Community Foundation
request
The Committee reviewed the
$5,000, 2% funding request from the Community Foundation, these funds have not
been dispersed due to lack of documentation.
Discussion followed.
It was moved by
Commissioner LaJoie, supported by Commissioner Moore, to contact the Community
Foundation Executive Director and seek documentation that shows the services
(benefits) Chippewa County citizens will receive for this pass-through; and have
the information for the Regular Board meeting (11-13-2006). On a voice vote, the motion was CARRIED.
Used vehicle sales
The Committee reviewed the
notice of receiving bids on three used vehicles.
It was moved by
Commissioner Postula, supported by Commissioner Moore, to approve the sale and
disbursement of the vehicles to the highest bidder(s). On a voice vote, the motion was CARRIED.
Bid Approvals – Snow
Plowing
Bid summary for the previously
submitted RFQ for snow plowing and removal services was received by the
Committee.
It was moved by
Commissioner Cooper, supported by Commissioner LaJoie, to approve the low bid
of $4,750.00 for snow plowing and removal services to Burton Excavating, Inc. On a voice vote, the motion was CARRIED.
Sheriff Department
Vehicles
Review of the bid summary
for the previously submitted RFQ to purchase up to four vehicles was received
by the Committee. Discussions followed.
It was moved by
Commission
7 -10 -12 Desktop
Computers
The Committee reviewed the
bids and the bid summary for the purchase of
It was moved by
Commissioner Moore, supported by Commissioner Postula, to approve the local bid
from Charm Computers to purchase 12 Desktop Computers per the bid
specifications at a cost not to exceed $10,140.00. On a voice vote, the motion was CARRIED, 4 –
1. (Commissioner Cooper voting nay)
ATV purchase
The Committee received and
reviewed the request to purchase a 2006 ATV for the purpose of Off Road
patrols, to be 100% funded by the DNR grant submitted for FY2007.
It was moved by
Commissioner Postula, supported by Commissioner LaJoie, to approve the low bid
from Northstar Motorsports, to purchase a 2006 4000 4x4 ATV, price not to
exceed $4,827.00 to be paid through DNR grant funds. On a voice vote, the motion was CARRIED.
Motions from
Committee meetings
The Personnel Committee
met on October 30th and approved a motion to be forwarded to the
Finance Committee regarding non-union wages for FY07, upgrading for Grade 13
(Clerk, Treasurer, Register of Deeds and the Undersheriff) to Grade 14 due to
additional job duties and to review a budget request from Information Systems
to make the pay of the two positions more comparable in wages. Discussion followed.
It was moved by
Commissioner Cooper, supported by Commissioner Postula, to approve a 3% wage
increase for non-union employees, excluding the Prosecutor, Chief Assistant
Prosecutor and the Assistant Prosecutor positions. On a voice vote, the motion was CARRIED.
It was moved by
Commissioner Postula, supported by Commissioner Moore, to approve a Grade
increase to the Clerk, Treasurer, Register of Deeds and the Undersheriff from
Grade 13 to Grade 14. On a voice vote,
the motion was CARRIED, 4-1. (Commissioner
Cooper voting nay)
It was moved by
Commissioner LaJoie, supported by Commissioner Moore, to approve a Grade
increase for the PC Specialist from Grade 9 to Grade 10. On a voice vote, the motion was CARRIED,
4-1. (Commissioner Cooper voting nay)
From the Legislative and
Natural Resources Committee which met on November 2nd a request to
approve a resolution regarding the U.S. Coast Guard Safety Zone Project which
understands the training needs but opposes the lack of assurances to protect
the Natural Resources and the citizens health and safety for those living and
visiting these proposed areas.
It was moved by
Commissioner Postula, supported by Commissioner LaJoie, to approve Resolution
06-11 Resolution in Opposition to Certain Aspects of the
Budget Adjustments
Chuck Leonhardt updated
the Committee on previous budget adjustments, and received a current
Fund analysis. The Committee was also requested to approve
the following budget adjustments:
|
Date |
Fund |
Activity |
Account |
R/E |
Budget |
Amendment |
Amended
Budget |
|
|
|
|
|
145 |
0 |
727 |
E |
2,000.00 |
5,500.00 |
7,500.00 |
Probation & Parole |
|
|
|
|
145 |
0 |
978 |
E |
0.00 |
2,000.00 |
2,000.00 |
|
|
|
|
|
145 |
0 |
998.101 |
E |
10,000.00 |
10,000.00 |
20,000.00 |
|
|
|
|
|
166 |
0 |
843 |
E |
4,500.00 |
100.00 |
4,600.00 |
Family Services |
|
|
|
|
211 |
0 |
979.1 |
E |
600,000.00 |
100,000.00 |
700,000.00 |
OES |
|
|
|
|
225 |
0 |
920 |
E |
60,000.00 |
10,000.00 |
70,000.00 |
Correctional Facility |
|
|
|
|
229 |
0 |
998 |
E |
0.00 |
37,000.00 |
37,000.00 |
Superior Twp |
|
|
|
|
259 |
0 |
704 |
E |
0.00 |
300.00 |
300.00 |
Salvage Vehicle |
|
|
|
|
259 |
0 |
715 |
E |
0.00 |
50.00 |
50.00 |
|
|
|
|
|
291 |
0 |
941 |
E |
0.00 |
25,000.00 |
25,000.00 |
Child Care |
|
|
|
|
294 |
0 |
845 |
E |
2,860.00 |
2,140.00 |
5,000.00 |
Veteran's Trust |
|
|
|
|
295 |
0 |
999.101 |
E |
0.00 |
632,054.00 |
632,054.00 |
Revenue Sharing |
|
|
|
|
232 |
0 |
704 |
E |
88,132.00 |
-10,000.00 |
78,132.00 |
Community Corrections |
||
|
|
101 |
231 |
861 |
E |
0.00 |
600.00 |
600.00 |
Victim Advocate |
|
|
|
|
|
|
|
|
|
|
1,582,236.00 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
145 |
0 |
605.145 |
R |
12,000.00 |
3,000.00 |
15,000.00 |
Probation Parole |
|
|
|
|
225 |
0 |
699.101 |
R |
0.00 |
403,630.00 |
403,630.00 |
Correctional Facility |
|
|
|
|
229 |
0 |
584 |
R |
0.00 |
9,500.00 |
9,500.00 |
Superior Twp |
|
|
|
|
101 |
0 |
699.295 |
R |
0.00 |
632,054.00 |
632,054.00 |
Revenue Sharing |
|
|
|
|
101 |
0 |
574 |
R |
611,863.00 |
-611,863.00 |
0.00 |
Revenue Sharing |
|
|
|
|
295 |
0 |
402 |
R |
0.00 |
1,590,615.00 |
1,590,615.00 |
Revenue Sharing |
|
|
|
|
101 |
0 |
572 |
R |
44,302.32 |
600.00 |
44,902.32 |
Victim Advocate |
|
|
|
|
|
|
|
|
|
|
2,695,701.32 |
|
|
|
It was moved by
Commissioner Moore, supported by Commissioner Postula, to approve the budget
amendments as presented. On a voice
vote, the motion CARRIED.
Claims and Accounts
The monthly claims and accounts
reports were presented. The Committee
also received both revenue and expenditure budget summary reports.
It was moved by Commissioner LaJoie, supported by Commissioner Postula,
to recommend the approval of general fund claims totaling $155,627.25, other
fund claims of $135,255.57, payroll of $371,440.16 and health department claims
of $557,359.48, total claims of $1,219,682.46, vouchers 41829 through 42110 and
J-1 through J-182. On a voice vote, the
motion CARRIED.
Closed Session
It was moved by
Commissioner LaJoie, supported by Commissioner Moore, to enter into a closed
session to discuss labor contract, pursuant to Section 8 (c) of the Open
Meetings Act, Act 267, P.A. 1976, as amended, being MCK 15.268 (c). A roll call vote was taken as follows: LaJoie
– Yes; Moore – Yes; Postula – Yes; Cooper – Yes; Timmer - Yes. Motion CARRIED.
Chairman Timmer declared
the closed session complete and to return to open session
It was moved by Commissioner Moore, supported by
Commissioner LaJoie, to resume the open session meeting of the Finance, Claims
and Accounts Committee. A roll call vote
was taken as follows: LaJoie – Yes; Moore – Yes; Postula – Yes; Cooper – Yes;
Timmer - Yes. Motion CARRIED.
It was moved by Commissioner Moore, supported by
Commissioner LaJoie, to approve labor agreement changes with the Chippewa
County Sheriff’s Department Correction Officers and Road Officers as presented during closed session of the
Finance Committee. On a voice vote, the
motion CARRIED.
Committee and Chairman’s Comments
Commissioner Cooper reviewed
with the Committee the Fund Balance requirements of 15%, reminding the
Committee that we are not at that point.
Chairman Timmer brought up information regarding the establishment of
Adjourn
It was moved by Commissioner LaJoie,
seconded by Commissioner Moore, to adjourn the meeting. On a voice vote, the motion was CARRIED.
Chairperson Timmer declared the
meeting adjourned at
__________________________________ __________________________________
Kelly J. Beaune, Recorder
Richard Timmer, Chairperson