FINANCE, CLAIMS AND ACCOUNTS COMMITTEE

MEETING MINUTES

December 28, 2006

 

A regular meeting of the Chippewa County Board of Commissioners’ Finance, Claims and Accounts Committee was held on Thursday, December 28, 2006 at the Chippewa County Courthouse in Sault Ste. Marie, Michigan.  Chairman Timmer called the meeting to order at 5:00 p.m. with a quorum present.

 

MEMBERS PRESENT:                     Richard Timmer, Ted Postula, Don Cooper, Bernie LaJoie, and James Moore

OTHER

COMMISSIONERS PRESENT:       Scott Shackleton

 

MEMBERS ABSENT:                       Earl Kay

 

OTHERS PRESENT:                         Marilyn McDonald, Tina Ojala, Scott, Brand, Diane Cork, Chuck Leonhardt, Brian Peppler, Marsha Teysen, Eric Blubuagh, Chief Lou Murray, Lt. Greg Tamlyn, and Kelly Beaune, Recorder.

 

Additions / Deletions to the Agenda

Chairman Timmer called for additions or deletions to the agenda. 

 

It was moved by Commissioner LaJoie, seconded by Commissioner Moore, to approve the agenda as presented.  On a voice vote, the motion was CARRIED.

 

Correspondence and Information Items:

The Committee received information on bench warrant enforcement funds.

 

Agenda Items – Prosecuting Attorney

County Prosecutor Brian Peppler addressed the Committee regarding two issues, the first being the wage freezes for both Assistant Prosecutors and on what the basis that decision was made.  Mr. Peppler also requested the basis for the 10% increase to other non-union personnel that was approved for 2007.  Discussion followed.  The second issued addressed by Mr. Peppler to the Committee was that of adequate funding of the Prosecutor’s office at a serviceable level.  Mr. Peppler provided statistics from previous years, discussion followed including meeting after the first of the year with Mr. Peppler and the three Judges.  The Prosecutor would like an additional prosecutor; his staff level restored to the 2004 level; a five and ten year plan established and for the County to hire a grant writer.

 

NACo dues

The Committee received and reviewed the NACo membership dues notice for $794.00, the membership has previously been maintained by the County.

 

It was moved by Commissioner Cooper, supported by Commissioner Postula, to not pay the NACo membership dues for January 1 through December 31, 2007 in the amount of $794.00.  On a voice vote, the motion was CARRIED. (3-2, Commissioner Postula and Timmer voting nay) **MAC has been contacted for opinion of membership

 

2% Pass Through

The committee reviewed SSM Tribe of Chippewa Indians 2% payments to the Sault Snowmobile Association and the Community Foundation, each in the amount of $5,000.00. 

 

It was moved by Commissioner Moore and seconded by Commissioner LaJoie, to recommend approval of the 2% pass through of $5,000.00 each, one to the Sault Snowmobile Association and the other to the Community Foundation, once documentation has been presented.  On a voice vote, the motion was CARRIED.

 

Finance

Accountant Chuck Leonhardt presented the Committee with the current fund analysis, and requested ratification of the existing budget.

 

It was moved by Commissioner Moore, supported by Commissioner Postula, to ratify the current budget as presented.  On a voice vote, the motion CARRIED.

 

The Committee was then advised by Mr. Leonhardt of the December 27, 2006 needed budget adjustments, with explanations given as follows:

 

Revenue                       Original                        Amendment                  Amended

101-000-699.145        10,000.00                    10,000.00                    20,000.00

101-000-699-216        2,000.00                      (2,000.00)                    0

101-000-699-292        0                                  70,000.00                    70,000.00

101-000-699.294        1,140.00                      285.00                         1,425.00

147-000-628.000        85,000.00                    21,000.00                    106,000.00

147-000-699-101        54,977.00                    (20,555.00)                  34,422.00

201-000-401.000        8,200,000.00               500,000.00                  8,700,000.00

211-000-506.100        600,000.00                  120,000.00                  720,000.00

221-000-401.000        5,150,000.00               500,000.00                  5,650,000.00

230-000-403.000        387,562.00                  22,438.00                    410,000.00

263-000-543.000        4,600.00                      1,400.00                      6,000.00

269-000-699.101        3,500.00                      (3,500.00)                    0

285-000-675.000        5,000.00                      1,500.00                      6,500.00

291-000-699.292        0                                  60,000.00                    60,000.00

362-000-584.000        0                                  176,648.00                  176,648.00

365-000-584.000        200,727.00                  (13,249.00)                  187,478.00

367-000-584.000        273,955.00                  (3,650.00)                    270,305.00

368-000-401.000        132,490.00                  43,510.00                    176,000.00

465-000-584.000        1,681.00                      6,319.00                      8,000.00

 

Expenditure                  Original                        Amendment                  Amended

101-131-807.000        50,300.00                    15,000.00                    65,300.00

101-149-704.000        36,797.00                    1,000.00                      37,797.00

101-265-939.000        26,900.00                    8,400.00                      35,300.00

101-351-704.000        850,132.00                  20,000.00                    870,132.00

101-351-920.000        0                                  10,000.00                    10,000.00

101-610-710.000        7,000.00                      2,000.00                      9,000.00

101-648-701.000        30,000.00                    5,000.00                      35,000.00

101-865-701.000        193,000.00                  20,000.00                    213,000.00

101-976-998.000        3500.00                       (3,500.00)                    0

201-000-950.000        8,200,000.00               500,000.00                  8,700,000.00

211-000-979.100        700,000.00                  20,000.00                    720,000.00

216-000-998.101        2,000.00                      (2,000.00)                    0

221-000-950.000        5,150,000.00               500,000.00                  5,650,000.00

230-000-956.000        387,562.00                  27,438.00                    415,000.00

263-000-957.000        4,600.00                      1,400.00                      6,000.00

269-000-982.000        6,800.00                      (3,500.00)                    3,300.00

285-000-727.000        5,000.00                      1,500.00                      6,500.00

291-000-841.000        25,000.00                    35,000.00                    60,000.00

292-000-832.000        649,200.00                  (130,000.00)                519,200.00

292-000-998.101        0                                  70,000.00                    70,000.00

292-000-998.291        0                                  60,000.00                    60,000.00

294-000-998.101        1,140.00                      285.00                         1,425.00

362-000-084.000        0                                  111,648.00                  111,648.00

362-000-991.000        0                                  65,000.00                    65,000.00

365-000-995.000        110,727.00                  (13,249.00)                  97,478.00

367-000-990.000        273,955.00                  (3,650.00)                    270,305.00

368-000-991.000        80,010.00                    14,990.00                    95,000.00

368-000-995.000        85,018.00                    (17,060.00)                  67,958.00

465-000-990.000        500.00                         4,500.00                      5,000.00

465-000-995.000        1,181.00                      1,819.00                      3,000.00

 

It was moved by Commissioner Moore, supported by Commissioner LaJoie, to approve the budget amendments as presented.  On a voice vote, the motion CARRIED.

 

Claims and Accounts

The monthly claims and accounts reports were presented.  The Committee also received both revenue and expenditure budget summary reports.

 

It was moved by Commissioner LaJoie, supported by Commissioner Postula, to recommend the approval of general fund claims totaling $77,555.22, other fund claims of $279,827.75, payroll of $453,898.48 with total claims of $811,281.45.  On a voice vote, the motion CARRIED.

 

Committee and Chairman’s Comments

Committee and Chairman comments included discussion on the assistant prosecutors wages for 2007 brought up by Commissioner Moore; the improvement of the budget process since last year, having a mid year projections status report brought up by Commissioner Shackleton and Timmer; Commissioner LaJoie, thanked Chuck Leonhardt for the great job his does for the County; Commissioner Cooper brought up the fund balance and prioritizing the surplus and funding of retiree health care and concluding Chairman Timmer brought up revenue sharing . 

Adjourn

It was moved by Commissioner LaJoie, seconded by Commissioner Postula, to adjourn the meeting.  On a voice vote, the motion was CARRIED.

 

Chairperson Timmer declared the meeting adjourned at 5:55 p.m.

 

 

 

__________________________________          __________________________________

Kelly J. Beaune, Recorder                                      Richard Timmer, Chairperson