FINANCE, CLAIMS AND ACCOUNTS COMMITTEE
MEETING MINUTES
A regular meeting of the Chippewa County Board of
Commissioners’ Finance, Claims and Accounts Committee was held on
MEMBERS PRESENT: Richard Timmer, Don Cooper,
Bernie LaJoie, Ted Postula and James Moore (
OTHER
COMMISSIONERS
PRESENT: Earl Kay and
Scott Shackleton
MEMBERS
ABSENT: None
OTHERS PRESENT: Ted Pych, MAC; Tina Ojala, Marilyn McDonald, Sheriff Jeff Moran, Tim
McKee, Sharon Kennedy, Kathy Munson, Stephanie Rintamaki, Diane Cork, Sue
Short, Randy Pingatore, Shad Smith and
Kelly Beaune.
Additions / Deletions to the Agenda
Chairman Timmer called for additions or deletions to
the agenda.
It was moved by Commissioner LaJoie,
seconded by Commissioner Postula, to approve the agenda as amended. On a voice vote, the motion was CARRIED.
Correspondence
and Information Items:
The Committee received the monthly Treasurer’s report,
monthly travel report, mileage rate change, Fort Dearborn Life rate, Fund 270
info, District Court staff, Air-O-Cell Analysis, FY 2006 Court Equity Fund,
CCHD Property/Liability reimbursement, FY 2006 Child Care Fund, MERS Employer Contribution
rates and two thank you notes.
The
Committee received a presentation from Ted Pych, MAC’s Director of Service Corporation;
topics discussed included year end dividends, pool size and a review of the Board
of Trustees. Questions were asked
regarding surplus premium refund, if
ACCIDENT
FUND Cost
to County
No
Dividend $76,737.00
Dividend
option $88,716.00
Potential
dividend based 10% claim $28,223.08
NET COST $60,492.92
MAC
Workers Compensation
Dividend option $91,408.50
Potential dividend $32,000.00
NET COST $59,408.50
Difference
in net cost $1,084.42
5% of low
bid $2,970.42
Agenda Items: Workers Compensation
The Committee continued
discussion regarding the bids received for
It was moved by
Commissioner Cooper, supported by Commissioner Moore, to approve the bid from the
Accident Fund, based on the bids and the Counties purchasing policy. On a voice vote, the motion failed (2-3). Commissioners LaJoie,
Postula and Timmer voting nay.
It was moved by
Commissioner Postula, supported by Commissioner LaJoie, to approve to stay with
the
The Committee next
reviewed the bids received for a photocopy for the Prosecuting Attorney’s
office, the Board was asked prior to this meeting to approve the low bid, due
to a break down of the old copier that would have cost $500 to fix. Not all Commissioners were afforded the bid
costs during the previous poll seeking approval to accept the low bid.
It was moved by
Commissioner Postula, supported by Commissioner Cooper, to approve the low bid from
National Office Products of $5,999 plus a full coverage maintenance contract at
.013 per copy. On a voice vote, the
motion CARRIED.
Window pane
replacement
The Committee received two
bids to replace an upper pane window glass, that was broken by maintenance while
snow blowing. Bids were received from
American Glass & Mirror and Brimley Glass & Mirror. The Controller’s Office will also check to
see if any of the Courthouse cracked windows are upper panes, to see if
ordering more than one would be a cost savings.
It was moved by
Commissioner LaJoie, supported by Commissioner Moore, to approve the low bid
from American Glass & Mirror, in the amount of $362.04. On a voice vote, the motion was CARRIED.
Desktop Computer Bid
The Committee was asked to
approve the bid request for 10 (ten) Desktop Computers as presented.
It was moved by
Commissioner Postula, supported by Commissioner LaJoie, to approve the request
for bids for 10 (ten) desktop Computers, bids due on Friday, March 3, 2006
before 12:00 noon. On a voice vote, the
motion was CARRIED.
Patrol Vehicle Bid
The Committee was asked to
determine if a purchase or lease of patrol vehicles should be sought. Pros and cons were discussed briefly.
It was moved by
Commissioner Postula, supported by Commissioner LaJoie, to seek bids for both
purchasing and leasing of three patrol vehicles. On a voice vote, the motion was CARRIED.
Homeland Security
Director Tim McKee
presented the Committee with 8 (eight) requests. The first to approve the Local Emergency Planning
Committee membership list as presented.
It was moved by
Commissioner Postula, supported by Commissioner LaJoie, to approve the LEPC
membership list as presented. On a voice
vote, the motion was CARRIED. (4-1) Commissioner Cooper voting nay)
The Ambulance and Fire
Protection proposition needs to be renewed and approved to be placed on the
ballot for the
It was moved by
Commissioner Cooper, supported by Commissioner Postula, to concur with the OES
Committee approving the language and placement on the ballot for the
It was moved by
Commissioner Cooper, supported by Commissioner Postula, to concur with the OES
Committee to allocate Title III funds to the Search, Rescue and Emergency
Services and Fire Prevention and County Planning projects for FY2006. On a voice vote, the motion was CARRIED.
The Committee was
requested to approve the purchase of one generator to be placed at
It was moved by
Commissioner Cooper, supported by Commissioner Moore, to concur with the OES
Committee and approve the purchase, placement and expenditure of $4,400 for a
generator to be at the
Self Contained
Breathing Apparatus (SCBA) – Sault Ste. Marie Fire Department. The Committee
was asked to approve $40,000 to be expended from the 2005 Homeland Security
Grant for Personal Protection Equipment for first responders.
It was moved by
Commissioner Cooper, supported by Commissioner Postula, to concur with the OES
Committee recommending that $40,000.00 of the 2005 Homeland Security Grant
Program (SHSGP) funds be dedicated towards the purchase of personal protection
equipment for the city of Sault Ste. Marie.
On a voice vote, the motion was CARRIED.
Overhead
Paging System – Sault Ste. Marie Fire Department. Bids were
received to install an overhead paging system for the Sault Ste Marie Fire Department;
this system will correct and eliminate an extra phone call currently needed to
provide information to the city of
It was moved by
Commissioner Postula, supported by Commissioner Cooper, to approve the
expenditure of $4,795.00 for the overhead paging system through Homeland
Security grant project. On a voice vote,
the motion was CARRIED.
Wireless
Connection to
It was moved by
Commissioner LaJoie, supported by Commissioner Postula, to approve the
expenditure of $14,307.00 to Lighthouse.net to provide a wireless connection
for the purpose of monitoring camera images of the
Mobile
Data Terminal Project. Director Tim
McKee explained the need to upgrade the County’s current mobile data platform,
with only one vender, DataRadio, that offers the encrypted method of delivering
the data that is obtained from the state through the Core LEIN connection that
the County uses. The project has been discussed
at length with the OES Committee who is recommending the expenditure of
$105,452.00 with EL-Com Services, Inc. for the Mobile Data Terminals
Projects. Reimbursement for the project
will be sought after the project has been completed through Homeland Security
Grant project.
It was moved by
Commissioner LaJoie, supported by Commissioner Moore, to approve the El-Com Services,
Inc. expenditure of $105,452.00 to be reimbursed by Homeland Security Grant
project to upgrade the County’s current mobile data platform. On a voice vote, the motion was CARRIED.
Membership Dues
The Committee reviewed
dues billings from National Association of Counties, UPCAP and U.P. Association
of County Commissioners.
It was moved by
Commissioner Postula, supported by Commissioner LaJoie, to approve and pay the
dues; NACo $740.00; UPCAP $1,200 and UPACC $162.00. On a voice vote, the motion was CARRIED.
(3-2) Commissioners Cooper and Moore voting nay)
Contracts
Schindler
Elevator. The Committee
was updated on the current contract that expires on
Chippewa
It was moved by
Commissioner Postula, supported by Commissioner LaJoie, to approve the monthly
amount of $2,500 to St. Mary’s
MMRMA
Renewal. The Committee received the Michigan Municipal
Risk Management Authority Coverage Overview renewal for
It was moved by
Commissioner Moore, supported by Commissioner Postula, to approve the MMRMA
renewal policy and approve the
Letter to UPCAP
The Committee reviewed a
letter that needs to be sent to UPCAP, to be included with UPCAP’s proposal to
develop a model Single Point of Entry.
This request goes with Resolution 05-18 previously approved by the
Chippewa County Board of Commissioners.
It was moved by
Commissioner Moore, supported by Commissioner Postula, to approve the letter as
presented with signature of the
The FY 2007 Appropriations
requests form from Congressman Bart Stupak was reviewed by the Committee, with
follow up to be completed by the Controller’s office.
Rates and Fees
The Committee was given Building
Inspector and Animal Control possible rate increase for review and
discussion. It was noted that last years
revenue for the Building Inspection Department was much lower than expected,
causing an increase to the general fund expenditures. It has been three years since the last rate
increase or comparisons for the Building Inspectors office. Commissioner Cooper would like all the
rates/fee scheduled reviewed during each fiscal year budget process. The proposed increases in fees would
hopefully increase the revenue level back to the projected FY05 budget.
The Animal Control fee
schedule was also reviewed for proposed increases and changes to the Boarding
fees, adoption fees for animals three months and under and a fine for
non-licensed animals.
It was moved by
Commissioner LaJoie, supported by Commissioner Cooper, to table the proposed
fee schedules for the Building Inspection Department and the
It was moved by
Commissioner Postula, supported by Commissioner Moore, to approve the fee
schedules as presented for the Building Inspection Department and the
Motions from
Personnel Committee
Several motions from the
Personnel Committee were reviewed and discussed by the Committee. The Crime Victim’s grant has a $4,800
revenue/expenditure line item available to hire a part-time contractual employee
to be paid $10.00 per hour. A letter of
recommendation was supplied by the Crime Victim Advocate in support of hiring
her current intern, Kortney Peppler.
It was moved by
Commissioner LaJoie, supported by Commissioner Moore, to approve the
contractual employee, Kortney Peppler to be paid $10.00 per hour, and the
contract not to exceed $4,800.00. On a
voice vote, the motion CARRIED.
A motion to increase the
Prosecutor’s staff temporarily to 40 hours per week was discussed next.
It was moved by
Commissioner Cooper, supported by Commissioner Postula, to deny to the 40 hour
per week request for Prosecutor’s staff.
On a voice vote, the motion CARRIED. (4-1) Commissioner Moore voting
nay)
A motion to hire an Assistant
Prosecutor was also, forwarded to the Finance Committee for review.
It was moved by
Commissioner Cooper, supported by Commissioner Moore, to deny the request to
hire an Assistant Prosecutor. On a voice
vote, the motion CARRIED.
A motion to follow prior
practice and approve compensation of $1,000 per month to the Assistant to the
Controller retroactively from October 2004 to present was presented. The salary for this position in FY05 was
$42,552, and with the recent 3% increase FY06 is $43,829.
It was moved by
Commissioner Cooper, to deny this proposal, the motion died due to lack of
support.
It was moved by
Commissioner Postula, supported by Commissioner LaJoie, to approve the proposal
to follow prior practice and approve an additional compensation of $1,000 per
month to the Assistant to the Controller retroactively from October 2004 to
present. On a voice vote, the motion
CARRIED. (4-1) Commissioner Cooper voting nay)
Recommendation from
Personnel to increase the wage level for the Circuit Court Administrator to the
five-year level effective
It was moved by
Commissioner Cooper, increase the wage level of Circuit Court Administrator,
retroactively to date position was taken, the motion died to lack of support.
It was moved by
Commissioner Postula, supported by Commissioner LaJoie, to increase the wage
level for the Circuit Court Administrator to the five-year level effective
The Committee received the
job description for the 1st and 2nd Lieutenant positions as previously requested.
Sharon Kennedy requested
40 hours per week for the Equalization staff for thirteen weeks, February
though April, the hours will not be used unless necessary.
It was moved by
Commissioner Postula, supported by Commissioner Moore, to approve the request
of 40 hours per week, for thirteen weeks, to the Equalization Department. On a voice vote, the motion CARRIED. (4-1)
Commissioner LaJoie voting nay)
Claims and Accounts
The monthly claims and accounts
report were presented.
It was moved by Commissioner Moore, supported by Commissioner LaJoie,
to recommend the approval of general fund claims totaling $273,003.99, other
fund claims of $1,162,611.91, payroll of $370,098.98 and health department
claims of $443,390.37, total claims of $2,249,105.25, vouchers 39708 through 39989
and A-1 through A-261. On a voice vote,
the motion was CARRIED.
Committee Comments
The Committee had no additional
comments.
Chairman’s
Comments
The Chairman had no additional comments.
Adjourn
It was moved by Commissioner LaJoie,
seconded by Commissioner Cooper, to adjourn the meeting. On a voice vote, the motion was CARRIED.
Chairperson Timmer declared the
meeting adjourned at
__________________________________ __________________________________
Kelly J. Beaune, Recorder Richard
Timmer, Chairperson