FINANCE, CLAIMS AND ACCOUNTS COMMITTEE
MEETING MINUTES
A regular meeting of the Chippewa County Board of
Commissioners’ Finance, Claims and Accounts Committee was held on
MEMBERS PRESENT: Richard Timmer, Don Cooper, Bernie LaJoie, and James Moore
OTHER
COMMISSIONERS
PRESENT: Earl Kay and
Scott Shackleton (
MEMBERS
ABSENT: Ted Posutla
OTHERS PRESENT: Tina Ojala, Marilyn McDonald, Tim McKee, Sue Short, Robert Savoie, Undersheriff; Bill Karr,
Surveyor; Jenny Lipponen and Kelly Beaune.
Additions / Deletions to the Agenda
Chairman Timmer called for additions or deletions to
the agenda.
It was moved by Commissioner LaJoie,
seconded by Commissioner Moore, to approve the agenda as presented. On a voice vote, the motion was CARRIED.
Correspondence
and Information Items:
The Committee received the monthly Treasurer’s report,
monthly travel report, Millage voting results, BC/BS Quarterly settlement and a
meeting notice from EUP Regional Planning.
Agenda Items: 10 Desktop Computers
The Committee received and
reviewed bids received from three vendors.
Jenny Lipponen from the County’s Information Systems Department went
over the bids with the Committee, including the Department’s recommendation to
purchase the computers from National Office Products, even though the bid is
$140 higher. Reasoning for this
recommendation was based on National Office Products ability to offer faster
services based on the number of technicians.
It was moved by
Commissioner LaJoie, supported by Commissioner Kay, to approve the bid from National
Office Product at a cost of $8,990.00.
On a voice vote, the motion CARRIED (4-1). Commissioner Cooper voting nay.
Vehicle Bid
The Committee received and
reviewed the bid summary for the purchase and/or lease of up to three (3)
vehicles. The BOC previously approved
$38,400 in the FY06 budget vehicle line item.
The low bid from Sadler Motors for three 2006 Chevy Impala’s is
$62,055. In addition $3,500 is needed to
transfer equipment to the new vehicles for a total line item amount of
$65,555. A total of $27,155 would need
to be transferred from the general fund balance to the vehicle line item for
the purchase.
Vehicles $62,055
Transfer Equipment $ 3,500
Total $65,555
Less FY06 Budget
-38,400
Budget Adjustment $27,155
It was moved by
Commissioner Cooper, supported by Commissioner Kay, to approve the low bid from
Sadler Motors, Inc., of $62,055 to purchase three vehicles and to adjust the
FY06 budget. On a voice vote, the motion
was CARRIED.
Annex Elevator
The Committee continued to
review the Courthouse Annex Elevator contract, as requested the Committee
received a proposal from Otis Elevator to service and maintain the Courthouse
Annex elevator.
It was moved by
Commissioner Kay, supported by Commissioner LaJoie, to approve the service
contract with Otis Elevator and to cancel the contract with Schindler Elevator
at an approximate cost of $525.00. On a
voice vote, the motion was CARRIED.
Membership Dues
The Committee reviewed the
Chippewa County Multi-Purpose Collaborative Body dues invoice for $100.00
It was moved by
Commissioner Moore, supported by Commissioner LaJoie, to approve the payment of
$100.00 for the Chippewa County Multi-Purpose Body. On a voice vote, the motion was CARRIED.
Conservation
District
The Committee was asked to
submit a letter of support to the Conservation District to receive a grant to
establish a Watershed Assessment Plan.
Pros and cons were discussed briefly.
It was moved by
Commissioner Cooper, supported by Commissioner Moore, to approve a letter of
support be sent to the Conservation District to establish a grant for a
Watershed Assessment Plan. On a voice
vote, the motion was CARRIED.
2% Fund Requests
The Committee received two
2% funding requests one from the Boy & Girls Club and another from the Soo
Theatre Project.
It was moved by Commissioner
Kay, supported by Commissioner Moore, to approve the requests from the Boy
& Girls Club and the Soo Theatre Project to be the pass through agent for
these funds. On a voice vote, the motion
was CARRIED.
FY 2006 Community
Corrections
The Community Corrections contract
for fiscal year beginning
It was moved by
Commissioner Kay, supported by Commissioner LaJoie, to approve the contract as
submitted and authorize the Chairman to sign.
On a voice vote, the motion was CARRIED.
2006 Survey &
Remonumentation
It was moved by
Commissioner Moore, supported by Commissioner LaJoie, to concur with the changes
of the revised FY06 Remonumentation grant and to approve the service contracts
for
Plat books
Surveyor Bill Karr also
discussed budgeting plat books for FY2007, indicating a couple different
options that are now available. Mr. Karr
and Equalization Director Sharon Kennedy will address the Board in the near
future regarding reproduction of new plat books.
Juvenile
Accountability Block Grant
A work service contract
was received to review and approve. This
grant covers the funding for the Community Services Supervisor $9.00 per hour
plus social security, grant amount not to exceed $4,875.00.
It was moved by
Commissioner Moore, supported by Commissioner LaJoie, to approve the Juvenile
Accountability Incentive Block Grant as presented. On a voice vote, the motion was CARRIED.
S.A.N.E.
The Committee was asked to
approve for signature the Byrne Memorial Formula Grant Program Subcontract.
It was moved by
Commissioner Moore, supported by Commissioner Kay, to approve the subcontract
for signature. On a voice vote, the
motion was CARRIED.
Out-of-State Travel
The Committee reviewed a
request from the Chippewa County Health Department seeking approval for travel
to
It was moved by
Commissioner Moore, supported by Commissioner Kay, to approve the travel as
presented. On a voice vote, the motion
was CARRIED.
Friend of the Court
The Committee received
notice from the Friend of the Court office requesting temporary 40 hours per
week from March 16 – March 31st, and employees assigned to cover workload for
Office Manager while on STD have the option of working 40 hours per week. The increase in wages will be off-set by IV-D
contract and the reduction of pay due to the STD leave.
It was moved by
Commissioner Kay, supported by Commissioner LaJoie, to approve the request as
presented. On a voice vote, the motion
was CARRIED.
Finance - FY06
Appropriation
A request from the
Chippewa East Mackinac Conservation District was received by the
Committee.
It was moved by
Commissioner Moore, supported by Commissioner Cooper, to approve and pay the full
FY2006 appropriation to the Chippewa East Mackinac Conservation District in the
budgeted amount of $22,000. On a voice
vote, the motion was CARRIED.
Establish Special
Fund
The Chippewa County Sheriff Department has
been awarded from the Office of Highway Safety Planning a grant in the amount
of $26,495 plus an additional $5,000 for equipment. The grant monies will be
used for Safety Belt and Impaired Driving Enforcement.
It was moved by
Commissioner Kay, supported by Commissioner Moore, to establish a special fund
for Grant “Safety Belt and Impaired Driving Enforcement’ per grant
specifications. On a voice vote, the
motion was CARRIED.
Snowmobile Grant Fund
During the FY2006
budgeting process, the general fund, department 342 – snowmobile patrol budget
did not have completed figures. The
County has now received the State grant information with corrections needing to
be made as follows:
101-342-704.000 increase 5,667
101-342-707.100 increase
196
101-342-707.200 increase
29
101-342-707.310 increase
88
101-342-715.000 increase 3,453
101-342-742.000 increase 5,927
101-342-979.000 increase 7,750
TOTAL
Change $23,110
It was moved by
Commissioner LaJoie, supported by Commissioner Moore, to approve the FY2006
Budget adjustment as presented. On a
voice vote, the motion was CARRIED.
Claims and Accounts
The monthly claims and accounts
report were presented.
It was moved by Commissioner Moore, supported by Commissioner LaJoie,
to recommend the approval of general fund claims totaling $269,493.15, other
fund claims of $313,383.93, payroll of $359,452.95 and health department claims
of $537,395.93, total claims of $1,479,725.96, vouchers 39990 through 40255 and
B-1 through B-127.
It was moved by Commissioner Kay, supported by Commissioner LaJoie, to amend the previous motion and to charge the Prosecuting Attorney budget for legal fees related to the on going court case. On a voice vote, the motion was CARRIED.
On the amended motion, on a voice vote, the motion was CARRIED.
Committee Comments
The Committee had no additional
comments.
Chairman’s
Comments
The Chairman had no additional comments.
Adjourn
It was moved by Commissioner LaJoie,
seconded by Commissioner Cooper, to adjourn the meeting. On a voice vote, the motion was CARRIED.
Chairperson Timmer declared the
meeting adjourned at
__________________________________ __________________________________
Kelly J. Beaune, Recorder Richard
Timmer, Chairperson