FINANCE, CLAIMS AND ACCOUNTS COMMITTEE
MEETING MINUTES
A regular meeting of the Chippewa County Board of
Commissioners’ Finance, Claims and Accounts Committee was held on
MEMBERS PRESENT: Richard Timmer, Ted Postula, Don Cooper, Bernie LaJoie, and James Moore
OTHER
COMMISSIONERS
PRESENT: Earl Kay and
Scott Shackleton
MEMBERS
ABSENT: None
OTHERS PRESENT: Tina Ojala, Marilyn McDonald, Tim McKee, Sue Short, Derek Myerscough, Elizabeth Earns, Sheila
Miller, Donn Riley, CAA; Tracy & Jenna Holt, Laura Aikens, Superior Health
Support Systems’ Jeannie Thompson, CAA; Eugene Ross, Rudyard Township and Kelly
Beaune, Recorder.
Additions / Deletions to the Agenda
Chairman Timmer called for additions or deletions to
the agenda.
It was moved by Commissioner LaJoie,
seconded by Commissioner Moore, to approve the agenda as presented and to move
into the Circuit Courtroom. On a voice
vote, the motion was CARRIED.
Correspondence
and Information Items:
The Committee received the monthly Treasurer’s report,
monthly travel report, meeting notices from UPACC and UP Jail Task Force and information
from Peoples Energy Services.
Presentation:
Laura Aikens of Superior
Health Support Systems gave the Committee a brief review of Sunset Manor since
Superior Health Support Systems undertook the operations and the improvements
to the facility. The group is seeking a
letter of support to seek funding from the U.S. Department of Agriculture, to
rehabilitate the Sunset Manor Facility.
Discussion clarified, this request has no debt obligations, and that the
letter should indicate the support of the full Board of Commissioners.
It was moved by
Commissioner Cooper, supported by Commissioner Moore, to approve the request of
a letter of support to the
Senior Citizens
Nutrition Program
Donn Riley of C-L-M
Community Action Agency addressed the Committee regarding the Senior Nutrition
Program, and its projected budget deficit.
He reviewed the number of meals served, including the home delivered
meals program, including the breakdown by County.
It was moved by
Commissioner LaJoie, to transfer $20,000 from the DTRF to help the Senior
Nutrition Program – the motion died from lack of support.
Discussion continued. Eugene Ross, Rudyard Township Supervisor
addressed the Board briefly reiterating the benefits of the program stating it
is like a family, those that attend the meals.
It was moved by
Commissioner Cooper, supported by Commissioner Moore, to approve an additional
$30,000 appropriation for FY2006, contingent upon the final audit.
It was moved by
Commissioner Moore, supported by Commissioner LaJoie, to amend the motion to
approve an additional $30,000 appropriation for FY2006 to the Senior Nutrition
Program with no contingent.
On a voice vote, the
amended motion was CARRIED.
On a voice vote, the
original motion was CARRIED.
Agenda Items – Bid
Approvals
The Committee reviewed the
bid summary for the purchase of a snow machine and trailer for the Sheriff’s
Department. Two bids were received and
met bid requirements, Northstar Motor Sports bid of $7,420.00 was the low bid.
It was moved by
Commissioner Cooper, supported by Commissioner Moore, to approve the low bid
from Northstar Motor Sports of $7,420 to purchase the snow machine and trailer
as specified in the bid. On a voice
vote, the motion was CARRIED.
Annex Brick
Restoration
The Committee reviewed two
bids received to remove, replace, wash, prep and paint the two northern most westside
elevations of the Courthouse Annex.
Discussion of the original bid was brought up and questioned as to why
the building was painted.
**Clarification from Northern Restoration &
waterproofing was sought, Richard Vanderlay, President, expressed their
preference is to NOT paint, but at the time of the original bid the County
wanted to paint the building, so that the many different colored bricks would
match. He would also recommend that the
repair be painted to match, as the cost of stripping would exceed the cost of
painting. He advised that we check an
eve edge, as it appears that water is coming off the roof, causing the current
problem.
It was moved by
Commissioner Moore, supported by Commissioner Postula, to table the awarding of
the bid until clarification is sought.
On a voice vote, the motion was CARRIED.
Health Department
Copier
The Committee reviewed two
bids received for the purchase, installation and maintenance for a copier
meeting the bids specification set by the Chippewa County Health Department.
It was moved by
Commissioner Postula, supported by Commissioner LaJoie, to accept the low bid
from National Office Supply of $13,849 and to forward the recommendation to the
Health Department. On a voice vote, the
motion was CARRIED.
Self Contained
Breathing Apparatus
The Committee reviewed the
bid summary for the purchase of personal protective equipment for the Sault
Ste. Marie Fire Department with $40,000 being dedicated from 2006 State
Homeland Security Grant Program and the balance being paid for by the City of
It was moved by
Commissioner Moore, supported by Commissioner LaJoie, to approve the bid from
Westshore Fire in the amount of $74,293.50 to purchase SCBA Ap50 4500 psi self
contained breathing apparatuses. On a
voice vote, the motion was CARRIED.
Title III,
Director Tim McKee
reviewed the requirements for use of Title III monies, with the County opting
to commit these funds to search, rescue and emergency services, as well as,
fire prevention and County planning. The Committee received several different
projects funding totaling $50,973.27, which Director McKee recommends approval
of.
It was moved by
Commissioner Postula, supported by Commissioner Cooper, to approve the requests
for Title III
2% Funding Pass
Through requests
The Committee received two
2% funding requests to be authorized one for the School Health Clinic (CCHD)
and another from Chippewa County Animal Control Shelter Humane Education
Program.
It was moved by
Commissioner Cooper, supported by Commissioner Moore, to approve the
authorization for the chairman to sign both the School Health Clinic and the
CCACS Humane Education 2% requests. On a
voice vote, the motion was CARRIED.
Out-of-State Travel
The Committee reviewed a
request from the Chippewa County Sheriff’s Department seeking approval for travel
to Longmont, Colorado for Allen Allen to
attend a MMRMA sponsored training “Administering the Small Jail” with no
travel, lodging, meals or registration expenses.
It was moved by
Commissioner Moore, supported by Commissioner Postula, to approve the travel as
presented. On a voice vote, the motion
was CARRIED.
Dues and
Appointments
The Committee received
notice from the Upper Peninsula Resource Conservation and Development Council
regarding $300.00 in dues and confirmation of the County’s appointee and
alternate.
It was moved by Commissioner
Moore, supported by Commissioner LaJoie, to approve the payment of $300.00 in
due and to confirm Richard Timmer, Appointee and Earl Kay, Alternate to the UP
RC & D Council. On a voice vote, the
motion was CARRIED.
Motions from
Building & Grounds Committee
Motions from the March 31,
2006 Building and Grounds Committee were discussed by the Committee, the first
motion being offered from Commissioner Timmer, supported by Commissioner
Postula, to seek and forward engineering figures from Wigen, Tincknell, Meyer
and Associates. Discussion ensued, regarding the District
Court Renovation/Expansion.
It was moved by
Commissioner Postula, supported by Commissioner Moore, to seek the engineering
figures from Wigen, Tincknell, Meyer & Associates. On a voice vote, the motion CARRIED. (4-1
Commissioner Cooper voting nay)
The second motion from the
Building and Grounds Committee, offered by Commissioner Timmer, and supported
by Commissioner Postula, to purchase the City portion of the City/County
Building and to forward a letter to the City Manager Spencer Nebel indicating
the same. This motion was discussed
briefly.
It was moved by
Commissioner Postula, supported by Commissioner Cooper, to negotiate to buy the
City/County building. On a voice vote,
the motion CARRIED.
Claims and Accounts
The monthly claims and accounts
report were presented.
It was moved by Commissioner Moore, supported by Commissioner Postula,
to recommend the approval of general fund claims totaling $145,662.34, other
fund claims of $176,191.96, payroll of $539,179.42 and health department claims
of $437,313.93, total claims of $1,298,347.65, vouchers 40256 through 40450 and
C-1 through C-161.
**The payroll amount should have
been $536,867.76, with total claims of $1,296,035.99.
Committee and Chairman’s Comments
Neither the Committee nor the
Chairman had any additional comments.
Adjourn
It was moved by Commissioner LaJoie,
seconded by Commissioner Cooper, to adjourn the meeting. On a voice vote, the motion was CARRIED.
Chairperson Timmer declared the
meeting adjourned at
__________________________________ __________________________________
Kelly J. Beaune, Recorder Richard
Timmer, Chairperson