FINANCE, CLAIMS AND ACCOUNTS COMMITTEE
MEETING MINUTES
A regular meeting of the Chippewa County Board of
Commissioners’ Finance, Claims and Accounts Committee was held on
MEMBERS PRESENT: Richard Timmer, Ted Postula, Don Cooper, Bernie LaJoie, and James Moore
OTHER
COMMISSIONERS
PRESENT: Earl Kay and
Scott Shackleton
MEMBERS ABSENT: None
OTHERS PRESENT: Tina Ojala, Marilyn McDonald, Sue Short, Sharon Kennedy,
Stephanie Rintamaki, Cynthia Morley, Chuck Leonhardt, Phil Wolf, Anderson,
Tackman & Co; and Kelly Beaune, Recorder.
Additions
/ Deletions to the Agenda
Chairman Timmer
called for additions or deletions to the agenda.
It was moved by Commissioner LaJoie, seconded by Commissioner Postula,
to approve the agenda as presented. On a
voice vote, the motion was CARRIED.
Correspondence and Information Items:
The Committee
received the monthly Treasurer’s report, monthly travel report, reception
notices for Lindsley Frenette, Survey and Monumentation FY2005 information and
information from EnerCom. Inc.
Presentation
of Annual Audit
Auditor Phil
Wolfe presented and reviewed documents included in the annual audit report, the
independent auditor’s opinion, and general fund balance sheet, a number of
graphs, his Report to Management and the meaning of each section of the
report. The Committee discussed issues
concerning the FY2005 Audit. Mr. Wolfe
briefly discussed changes to the audit report that will be implemented to
comply with the requirements adopted by the Government Accounting Standards
Board 45 (GASB). Discussion also
included setting up policies regarding self insurance fund and for nonprofit
expenditures.
It was moved by Commissioner Cooper, supported by Commissioner Moore,
to approve the FY2005 Audit report as presented, and have a copy sent to the
Bayliss Public Library, and to have the document posted to the
Agenda Items –
Approvals
The Committee reviewed the
ballot wording for the pegged millage and recycling program proposition millage
renewals.
It was moved by
Commissioner LaJoie, supported by Commissioner Moore, to approve the ballot
wording as presented from the Tax Allocation Board and the Recycling Committee. On a voice vote, the motion was CARRIED.
Soil Erosion and
Sedimentation
The Committee reviewed and
compared the fee schedule from the Chippewa Conservation District for Soil
Erosion and Sedimentation permits who was seeking approval for the new rates.
It was moved by
Commissioner Moore, supported by Commissioner LaJoie, to approve the fee
schedule as presented. On a voice vote,
the motion was CARRIED.
Sheriff Department
Body Armor & Budget Amendment
Sheriff Moran forwarded
documentation regarding faulty body armor vests, which resulted in a class
action law suit and settlement for
It was moved by
Commissioner LaJoie, supported by Commissioner Moore, to approve the budget
amendment increasing revenue 101-301-676.301 and expense 101-301-745.000
equally by $8,030. On a voice vote, the
motion was CARRIED.
**The low bid was from C.M.P. Distributors, who
received the state bid.
2% Funding Pass Through requests
The Committee received two
2% funding requests to be authorized for Great Lakes Shipwreck Historical
Society to help pay for a barrier-free access ramp for the U.S. Weather Bureau
at the Soo Locks.
It was moved by
Commissioner Cooper, supported by Commissioner Postula, to approve the
authorization for the chairman to sign the Great Lakes Shipwreck Historical
Society 2% request. On a voice vote, the motion was CARRIED.
EUP Community
Corrections
The Committee reviewed a
request from the Eastern UP Community Corrections Advisory Board seeking
approval for FY2007 grant application.
It was moved by
Commissioner Moore, supported by Commissioner Postula, to approve the EUP
Community Correction FY2007 grant application as presented for signature. On a voice vote, the motion was CARRIED.
AFLAC
County employees currently
have the option of purchasing additional coverage’s through AFLAC, with our
open enrollment being in June a request has been forwarded to add vision and
dental options to our current Flex One Cafeteria Plan.
It was moved by
Commissioner Moore, supported by Commissioner Posutla, to approve the options
of additional coverage through the AFLAC Cafeteria plan to include vision and
dental. On a voice vote, the motion was
CARRIED.
Lawn Services
The Committee reviewed a
proposal for lawn mowing at the Chippewa County Animal Control Shelter, as the
County does not have the means to transport the tractor to and from the
shelter.
It was moved by
Commissioner LaJoie, supported by Commissioner Postula, to approve the proposal
from Matheny Lawn Service, to mow 3660 S Mackinaw Trail, for $35.00 each
time. On a voice vote, the motion was
CARRIED.
Discussion regarding the
Courthouse lawn was brought up, with a comment to the Building & Grounds
Committee to possibly check into a similar contract, as the grounds did not
look as good as they should last year.
Secondary Road
Patrol
A notice was forwarded by
Sheriff Moran regarding additional monies being available for the Secondary
Road Patrol in the amount of $3,530, along with a contract adjustment request
to be approved.
It was moved by
Commissioner Postula, supported by Commissioner LaJoie, to approve the contract
adjustment and have the additional $3,530 placed the automotive (gas) line
item. On a voice vote, the motion was
CARRIED.
Motions from Equalization
Committee
A motion from the
It was moved by
Commissioner Cooper, supported by Commissioner Moore, to approve the increase
in hours to 40 per week for the Equalization Department through
FY2007 Budget
Schedule
A proposed FY2007 Budget
scheduled was presented to the Committee for discussion and comment.
It was moved by
Commissioner Moore, supported by Commissioner Postula, to approve the FY2007
Budget schedule as presented. On a voice
vote, the motion CARRIED.
Crime Victim –
Budget Amendment
A mini-grant was sought
through the Crime Victims Rights Week, with monies split evenly among the
counties and is to be used for particular pre-approved Crime Victim Rights
activities.
It was moved by
Commissioner Moore, supported by Commissioner Postula, to increase revenue
101-000-572.000 and expenditure 101-231-727.100 by $302.32 each to cover the
mini-grant received. On a voice vote,
the motion CARRIED.
Claims and Accounts
The monthly claims and accounts
report were presented.
It was moved by Commissioner Moore, supported by Commissioner LaJoie,
to recommend the approval of general fund claims totaling $126,866.51, other
fund claims of $138,666.66, payroll of $364,362.43 and health department claims
of $436,560.13, total claims of $1,066,455.73, vouchers 40451 through 40652 and
D-1 through D-192.
Committee and Chairman’s Comments
It was moved by Commissioner LaJoie, supported by Commissioner Postula
to pass a resolution to support Bill Thorne for the Michigan Broadcasters Hall
of Fame. On a voice vote, the motion
CARRIED.
The Chairman had no additional
comments.
Adjourn
It was moved by Commissioner LaJoie,
seconded by Commissioner Cooper, to adjourn the meeting. On a voice vote, the motion was CARRIED.
Chairperson Timmer declared the
meeting adjourned at
__________________________________ __________________________________
Kelly J. Beaune, Recorder
Richard Timmer, Chairperson