FINANCE, CLAIMS AND ACCOUNTS COMMITTEE
MEETING MINUTES
A regular meeting of the Chippewa County Board of
Commissioners’ Finance, Claims and Accounts Committee was held on
MEMBERS PRESENT: Richard Timmer, Ted Postula, Don Cooper, Bernie LaJoie, and James Moore
OTHER
COMMISSIONERS
PRESENT:
MEMBERS
ABSENT: Earl Kay and Scott Shackleton
OTHERS PRESENT: Tina Ojala, Marilyn McDonald, Sue Short, Chuck
Leonhardt, and Kelly Beaune, Recorder.
Additions
/ Deletions to the Agenda
Chairman Timmer
called for additions or deletions to the agenda.
It was moved by Commissioner LaJoie, seconded by Commissioner Moore, to
approve the agenda as presented. On a
voice vote, the motion was CARRIED.
Correspondence and Information Items:
The
Committee received the monthly Treasurer’s report, monthly travel report, Survey
and Monumentation information, information from EnerCom. Inc., Blue Cross Blue
Shield Quarterly statement and
Agenda Items –
Approvals
The Committee reviewed a
listing of unclaimed evidence from the Sheriff’s Department and discussed ways
to disperse the possibly valuable items.
It was decided to have
the Sheriff’s Department to come up with a policy for proper handling of
unclaimed evidence, to get an appraisal of the coins and bills listed and if
possible get that price.
An old non-used printer (Citizen
CI-1000e), was also brought up for disposal, and will be included with the
Sheriff’s Department evidence, not included with the coins and bills.
Michigan Township
Association requested the Chippewa County Board of Commissioner to again be a
member of the Association at a cost of $336.00; the Finance Committee did not
pass a motion for that approval.
Animal Shelter
personnel
The Committee was updated
regarding the current part time staffing at the Chippewa County Animal Control
Shelter, with the resignation of Danielle Beadle, on
It was moved by
Commissioner LaJoie, supported by Commissioner Moore, to accept the resignation
from Danielle Beadle and to hire from the previous applicants. On a voice vote, the motion was CARRIED.
Community Foundation
– 2% Pass Through
A check was received from
the Sault Ste. Marie Tribe of Chippewa Indians, which did not have prior Board
approval to use
It was moved by
Commissioner Moore, supported by Commissioner Postula, to follow a policy to be
developed to inquire as to the nature of the organization, find out how will
the funds passed through benefit the residents of Chippewa County, find out
what services will be provided to the residents of Chippewa County and find out
how the pass through benefactor will account to the County for the funds spent
and what documentation will be provided for the spent funds. On a voice vote, the motion was CARRIED.
Cost Allocation Plan
The committee reviewed the
prior year approval of the Cost Allocation Plan to be completed by Liske &
Brusich, P.C., as the previous agreement was for one year.
It was moved by
Commissioner Moore, supported by Commissioner Postula, to approve a one year
renewal to Liske & Brusich, P.C., for a cost not to exceed $5,000 to
complete the cost allocation plan. On a
voice vote, the motion was CARRIED. (4-1 Commissioner Cooper voting nay)
F-65
The Committee reviewed the
previous procedures for the completion of the F-65, with the work being handled
in house and last year by Anderson, Tackman and Co.
It was moved by
Commissioner Cooper, supported by Commissioner Moore, to approve a $500
expenditure to Anderson Tackman and Co to complete the County’s F-65. On a voice vote, the motion CARRIED.
The Committee was updated
on a Building and Grounds issue regarding the replacement of a 3-phaze electric
motor for the Courthouse air compressor.
A proposal by Herny J. Ware was tabled until Commissioner Timmer could
follow up on the Courthouse Annex drainage problem.
2005 Audit
The Board of Commissioners
previously requested answers as to how certain comments and non compliance
issues will be corrected for future audits.
The Inmate Trust Account for inmates’ monies and sale of various
products was first reported on. Per the
It was moved by
Commissioner Cooper, supported by Commissioner Moore, to establish Fund 595
Commissary and Concessions, to record all sales transactions for sale of
various products to Inmates. On a voice
vote, the motion CARRIED.
In addition, it was
requested that the Committee approve the transfer of $20,000 from the
Commissary and Concessions Fund to the general fund for previous profits made.
It was moved by
Commissioner LaJoie, supported by Commissioner Postula, to approve the transfer
of $20,000 from the Commissary and Concessions Fund to the general fund for
previous profits made. On a voice vote,
the motion was CARRIED.
The County currently does
not maintain the required documentation to be in compliance with OMB Circular
A-87 for all federally funded grants; a payroll certification was reviewed by
the Committee for the County’s use to correct the reportable condition.
It was moved by
Commissioner Moore, supported by Commissioner LaJoie, to adopt the payroll
certification for use to correct the reportable condition. On a voice vote, the motion CARRIED.
An additional reportable
condition regarding CFDA – Hazard Mitigation Grant was reviewed by the
Committee, with a letter from Dirk Heckman, Engineer/Manager from the Chippewa
County Road Commission explaining the condition and how it will be corrected.
The Committee was updated
on District Court and clarification from bond counsel for other items to be
reported on at a later meeting.
Policies – 2% Pass
Through
It was moved by
Commissioner Postula, supported by Commissioner Moore, to establish a written
policy regarding 2% Pass Through Funds for use, and to inquire how monies, will
be spent, accounted for and what services or benefits will be provided to
residents of Chippewa County. On a
voice vote, the motion CARRIED.
Self Funded Health
Insurance
Discussion to establish a
self funded health insurance policy was discussed at length. Chuck Leonhardt will respond with different
options at a future meeting.
Finance
The Committee was updated
on previous budget adjustments, and received a current fund analysis. The Committee was also requested to approve
the following budget adjustments based on previous Board of Commissioner
action.
|
|
152 |
0 |
506 |
R |
12,000.00 |
138,000.00 |
150,000.00 |
|
|
277 |
0 |
507 |
R |
0.00 |
24,500.00 |
24,500.00 |
|
|
267 |
0 |
676 |
R |
0.00 |
20,000.00 |
20,000.00 |
|
|
101 |
0 |
575 |
R |
125,000.00 |
39,324.00 |
164,324.00 |
|
|
101 |
0 |
571 |
R |
170,019.00 |
8,018.00 |
178,037.00 |
|
|
|
|
|
|
307,019.00 |
229,842.00 |
536,861.00 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
152 |
0 |
960 |
E |
12,000.00 |
138,000.00 |
150,000.00 |
|
|
101 |
172 |
704 |
E |
68,849.00 |
15,000.00 |
83,849.00 |
|
|
101 |
131 |
704 |
E |
117,232.00 |
6,575.00 |
123,807.00 |
|
|
101 |
351 |
704 |
E |
850,001.00 |
131.07 |
850,132.07 |
|
|
101 |
215 |
704 |
E |
82,302.00 |
1,700.00 |
84,002.00 |
|
|
101 |
225 |
704 |
E |
90,358.00 |
1,330.00 |
91,688.00 |
|
|
101 |
225 |
704 |
E |
90,358.00 |
4,487.00 |
94,845.00 |
|
|
101 |
225 |
715 |
E |
58,063.00 |
2,734.00 |
60,797.00 |
|
|
267 |
0 |
706 |
E |
0.00 |
11,000.00 |
11,000.00 |
|
|
267 |
0 |
715 |
E |
0.00 |
1,000.00 |
1,000.00 |
|
|
267 |
0 |
801 |
E |
0.00 |
8,000.00 |
8,000.00 |
|
|
277 |
0 |
706 |
E |
0.00 |
13,000.00 |
13,000.00 |
|
|
277 |
0 |
715 |
E |
0.00 |
1,500.00 |
1,500.00 |
|
|
277 |
0 |
727 |
E |
0.00 |
5,000.00 |
5,000.00 |
|
|
277 |
0 |
978 |
E |
0.00 |
5,000.00 |
5,000.00 |
|
|
|
|
|
|
1,369,163.00 |
214,457.07 |
1,583,620.07 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
It was moved by
Commissioner Moore, supported by Commissioner Postula, to approve the budget
amendments as presented. On a voice
vote, the motion CARRIED.
It was moved by
Commissioner LaJoie, supported by Commissioner Postula, to amend the budgeted
beginning fund balances to equal the
Claims and Accounts
The monthly claims and accounts
report were presented. The Committee
also received both revenue and expenditure budget summary reports.
It was moved by Commissioner LaJoie, supported by Commissioner Moore,
to recommend the approval of general fund claims totaling $234,454.48, other
fund claims of $273,322.63, payroll of $360,153.99 and health department claims
of $390,678.43, total claims of $1,258,609.53, vouchers 40653 through 40952 and
E-1 through E-212. On a voice vote, the
motion CARRIED.
Commissioner Cooper
excused himself prior to closed session.
It was moved by Commissioner LaJoie, supported by Commissioner Moore, to enter into a closed session to discuss two labor contracts, pursuant to Section 8 (c) of the Open Meetings Act, Act 267, P.A. 1976, as amended, being MCK 15.268 (c). A roll call vote was taken as follows: Timmer – Yes; Postula – Yes; LaJoie – Yes; Moore – Yes. Motion CARRIED.
Commissioner Timmer declared the closed session complete and to return to open session
It
was moved by Commissioner Moore, supported by Commissioner LaJoie, to resume
the open session meeting of the Finance Committee. A roll call vote was taken as follows: Timmer
– Yes; Postula – Yes; Moore – Yes; LaJoie - Yes. Motion CARRIED.
It
was moved by Commissioner LaJoie, supported by Commissioner Moore, to approve
labor agreements with the Corrections and Deputies Units of the Chippewa County
Sheriffs Department as presented during closed session of the Finance
Committee. On a voice vote, the motion
CARRIED.
Committee and Chairman’s Comments
The Committee offered no additional comments. Chairman Timmer brought up concerns regarding the Chippewa County Road Commission adopting roads into their system.
Adjourn
It was moved by Commissioner LaJoie,
seconded by Commissioner Moore, to adjourn the meeting. On a voice vote, the motion was CARRIED.
Chairperson Timmer declared the
meeting adjourned at
__________________________________ __________________________________
Kelly J. Beaune, Recorder
Richard Timmer, Chairperson