FINANCE, CLAIMS AND ACCOUNTS COMMITTEE
MEETING MINUTES
A regular meeting of the Chippewa County Board of
Commissioners’ Finance, Claims and Accounts Committee was held on
MEMBERS PRESENT: Richard Timmer, Ted Postula, Don Cooper, Bernie LaJoie, and James Moore
OTHER
COMMISSIONERS
PRESENT: Scott Shackleton and Earl
Kay
MEMBERS
ABSENT: None
OTHERS PRESENT: Tina Ojala, Marilyn McDonald, Aaron Hopper, Greg Berg,
and Kelly Beaune, Recorder.
Additions
/ Deletions to the Agenda
Chairman Timmer
called for additions or deletions to the agenda.
It was moved by Commissioner LaJoie, seconded by Commissioner Postula,
to approve the agenda as presented. On a
voice vote, the motion was CARRIED.
Correspondence and Information Items:
The
Committee received the monthly report, and the Michigan Association of Counties
Summer conference information.
Presentation
Aaron Hopper addressed the Committee
regarding the UP Area on Aging and the Annual Plan resolution that needs to be
approved at the Board of Commissioners regular meeting on
Greg Berg of Employees Benefits Groups
addressed the Committee, with a similar presentation that the Health and Social
Services Committee recommended and requested through a motion to be presented
to the Finance Committee for consideration of services to be provided to County
employees.
Agenda Items –
Approvals
The Committee reviewed a
request from Upper Peninsula Travel and Recreation Association for an
allocation of $550.00 to support the U.P.’s tourism interests.
It was moved by
Commissioner Cooper, supported by Commissioner LaJoie, to pay the $550.00
investment allocation to UPTRA. On a
voice vote, the motion was CARRIED.
Deferred
Compensation Financial Hardship
The Committee received a
request from Great-West Retirement Services for withdrawal of funds under the
Financial Hardship provision of the County’s Deferred Compensation Plan,
personal data of the application had been deleted to assure the participant of
impartial consideration. The case will
be referred to as Chippewa #01-06.
It was moved by
Commissioner Moore, supported by Commissioner Cooper, to approve the request
from Great-West Retirement Services as presented and referred to as Chippewa
#01-06. On a voice vote, the motion was
CARRIED.
Community Services
Van
The committee reviewed the
three bids for body rust repair on the Community Services Van from Sheriff
Moran.
It was moved by
Commissioner Moore, supported by Commissioner Postula, to approve the low bid
of $$1,120.75 from M.R. Autobody to repair and refinish the body rust on the
Community Services Van. On a voice vote,
the motion was CARRIED.
EnerCom, Inc.
The Committee reviewed information
regarding natural gas prices. Further
information will be sought from the City.
Note: The City of
The Committee was updated
on the 2005 Audit non compliance issues.
Budget Adjustments
The Committee was updated
on previous budget adjustments, and received a current fund analysis. The Committee was also requested to approve
the following budget adjustments:
|
|
256 |
0 |
704 |
E |
0.00 |
30,000.00 |
30,000.00 |
|
|
256 |
0 |
727 |
E |
0.00 |
3,000.00 |
3,000.00 |
|
|
256 |
0 |
729 |
E |
0.00 |
300.00 |
300.00 |
|
|
256 |
0 |
730 |
E |
0.00 |
20,000.00 |
20,000.00 |
|
|
256 |
0 |
731 |
E |
0.00 |
3,000.00 |
3,000.00 |
|
|
256 |
0 |
802 |
E |
0.00 |
200.00 |
200.00 |
|
|
256 |
0 |
808 |
E |
0.00 |
2,500.00 |
2,500.00 |
|
|
256 |
0 |
860 |
E |
0.00 |
400.00 |
400.00 |
|
|
256 |
0 |
861 |
E |
0.00 |
400.00 |
400.00 |
|
|
256 |
0 |
931 |
E |
0.00 |
1,000.00 |
1,000.00 |
|
|
256 |
0 |
970 |
E |
0.00 |
24,400.00 |
24,400.00 |
|
|
229 |
0 |
998.363 |
E |
0.00 |
15,000.00 |
15,000.00 |
|
|
264 |
0 |
706 |
E |
0.00 |
10,000.00 |
10,000.00 |
|
|
270 |
0 |
727 |
E |
0.00 |
3,000.00 |
3,000.00 |
|
|
285 |
0 |
727 |
E |
0.00 |
5,000.00 |
5,000.00 |
|
|
101 |
331 |
979 |
E |
0.00 |
14,500.00 |
14,500.00 |
|
|
|
|
|
|
|
132,700.00 |
132,700.00 |
|
|
101 |
0 |
699.595 |
R |
0.00 |
20,000.00 |
20,000.00 |
|
|
264 |
0 |
607 |
R |
0.00 |
10,000.00 |
10,000.00 |
|
|
270 |
0 |
675 |
R |
0.00 |
3,000.00 |
3,000.00 |
|
|
285 |
0 |
675 |
R |
0.00 |
5,000.00 |
5,000.00 |
|
|
101 |
331 |
676.331 |
R |
0.00 |
14,500.00 |
14,500.00 |
|
|
|
|
|
|
|
52,500.00 |
52,500.00 |
It was moved by
Commissioner Moore, supported by Commissioner LaJoie, to approve the budget
amendments as presented. On a voice
vote, the motion CARRIED.
Claims and Accounts
The monthly claims and accounts
report were presented. The Committee
also received both revenue and expenditure budget summary reports.
It was moved by Commissioner Moore, supported by Commissioner Postula,
to recommend the approval of general fund claims totaling $259,903.82, other
fund claims of $170,345.05, payroll of $355,349.67 and health department claims
of $555,290.05, total claims of $1,340,889.49, vouchers 40953 through 41131 and
F-1 through F-152. On a voice vote, the
motion CARRIED.
It was moved by
Commissioner LaJoie, supported by Commissioner Postula, to request the Health
Department’s itemized bill listing monthly.
On a voice vote, the motion CARRIED.
It was moved by Commissioner Moore, supported by Commissioner LaJoie, to enter into a closed session to discuss labor contract, pursuant to Section 8 (c) of the Open Meetings Act, Act 267, P.A. 1976, as amended, being MCK 15.268 (c). A roll call vote was taken as follows: Timmer – Yes; Postula – Yes; LaJoie – Yes; Moore – Yes; Cooper - Yes. Motion CARRIED.
Commissioner Timmer declared the closed session complete and to return to open session
It
was moved by Commissioner LaJoie, supported by Commissioner Moore, to resume
the open session meeting of the Finance Committee. A roll call vote was taken as follows: Timmer
– Yes; Postula – Yes; Moore – Yes; LaJoie – Yes; Cooper- Yes. Motion CARRIED.
It
was moved by Commissioner Postula, supported by Commissioner Moore, to approve
labor agreements with the Chippewa County Health Department Teamsters as
presented during closed session of the Finance Committee. On a voice vote, the motion CARRIED.
Committee and Chairman’s Comments
Neither the Committee nor the Chairman offered any additional comments.
Adjourn
It was moved by Commissioner LaJoie,
seconded by Commissioner Moore, to adjourn the meeting. On a voice vote, the motion was CARRIED.
Chairperson Timmer declared the
meeting adjourned at
__________________________________ __________________________________
Kelly J. Beaune, Recorder
Richard Timmer, Chairperson