FINANCE, CLAIMS AND ACCOUNTS COMMITTEE

MEETING MINUTES

 

August 10, 2006

 

A regular meeting of the Chippewa County Board of Commissioners’ Finance, Claims and Accounts Committee was held on Thursday, August 10, 2006 at the Chippewa County Courthouse in Sault Ste. Marie, Michigan.  Chairman Timmer called the meeting to order at 5:00 p.m. with a quorum present.

 

MEMBERS PRESENT:                     Richard Timmer, Ted Postula, Don Cooper, Bernie LaJoie, and James Moore

OTHER

COMMISSIONERS PRESENT:       Scott Shackleton

 

MEMBERS ABSENT:                       Earl Kay

 

OTHERS PRESENT:                         Marilyn McDonald, Tim McKee, Bob Savoie, and Kelly Beaune, Recorder.

 

Additions / Deletions to the Agenda

Chairman Timmer called for additions or deletions to the agenda. 

 

It was moved by Commissioner LaJoie, seconded by Commissioner Moore, to approve the agenda as presented.  On a voice vote, the motion was CARRIED.

 

Correspondence and Information Items:

The Committee received the treasurer’s and travel monthly reports.

 

Agenda Items – Approvals

The Committee received and reviewed a request to purchase Fire and EMS Agency Pager/Receivers through 2004 State Homeland Security grant funds, bids were received and reviewed prior to this meeting with the recommendation to purchase 60 pagers from EL-Com Services whom submitted the lowest bid.

 

It was moved by Commissioner Moore, supported by Commissioner Cooper, to approve the request to purchase 60 pager/receivers from 2004 State Homeland Security Grant Program with the expense not to exceed $22,000.00.  On a voice vote, the motion was CARRIED.

 

The Committee received a request from the Sheriff’s Department to purchase and install a hot water heater in the old juvenile section of the Correctional Facility, as inmates need to have access to the hot water.  Bids were sought, with the low bid from Jody Mayer Plumbing & Heating of $1,355.25.

 

It was moved by Commissioner LaJoie, supported by Commissioner Moore, to approve the bid from Jody Mayer Plumbing & Heating of $1,355.25, to install a new hot water heater in the old juvenile section of the Correctional Facility.  On a voice vote, the motion was CARRIED.

 

 

The committee reviewed a request to open a credit account with Tractor Supply Company being primarily used by the Chippewa County Animal Control Shelter. 

 

It was moved by Commissioner Moore, supported by Commissioner Postula, to authorize the request to open a credit account with Tractor Supply Company.  On a voice vote, the motion was CARRIED.

 

The Committee reviewed a request for a letter of support from the Bay Mills Indian Community regarding placing 110 acres of land into trust with the federal government.

 

It was moved by Commissioner Moore, supported by Commissioner Postula, to authorize the Chair’s signature in support of the Bay Mills Indian Community to place 110 acres into trust with the federal government.  On a voice vote, the motion was CARRIED.

 

Motion from Personnel

A motion from the Personnel Committee meeting of July 20, 2006, was reviewed by the Committee.  The Personnel Committee received a letter requesting additional clarification on Policy 211.  Current AFSCME President Susan Wilds went over the past history of the policy, and the Unions attempt to correct the disparity of treatment to Sandra Kempf, requesting that she be compensated for her reclassification in October of 2001.  Policy 211 was approved by the Board on December 22, 2003, approximately two years after Ms. Kempf’s reclassification. A motion passed the Personnel Committee to forward this request to the Finance Committee with the figures for consideration.  The amount owing to Ms. Kempf is $2,520.44.

 

It was moved by Commissioner Moore, supported by Commissioner Postula, to approve the payment of $2,520.44 to Sandra Kempf to correct the disparity in Policy 211.  On a voice vote, the motion was CARRIED.

 

Budget Adjustments

The Committee was updated on previous budget adjustments, and received a current fund analysis.  The Committee was also requested to approve the following budget adjustments:

Date

Fund

Activity

Account

R/E

Budget

Amendment

Amended Budget

 

 

 

8/14/2006

101

631

701

E

85,009.00

4,010.00

89,019.00

 

 

8/14/2006

101

865

701

E

135,000.00

58,000.00

193,000.00

 

 

8/14/2006

101

981

701

E

34,800.00

24,500.00

59,300.00

 

 

 

8/14/2006

101

301

979

E

3,500.00

463.00

3,963.00

 

 

8/14/2006

101

648

701

E

15,500.00

9,500.00

25,000.00

 

 

8/14/2006

211

0

979.1

E

0.00

600,000.00

600,000.00

 

 

 

 

 

 

 

 

696,473.00

970,282.00

 

 

 

 

 

 

 

 

 

 

 

 

 

 

8/14/2006

101

 

676.221

 

0.00

58,000.00

58,000.00

 

 

8/14/2006

211

0

506.1

R

0.00

600,000.00

600,000.00

 

 

8/14/2006

101

0

676.301

R

86,030.00

463.00

86,493.00

 

 

 

 

 

 

 

 

658,463.00

744,493.00

 

 

 

 

 

It was moved by Commissioner Moore, supported by Commissioner LaJoie, to approve the budget amendments as presented.  On a voice vote, the motion CARRIED.

 

 

Claims and Accounts

The monthly claims and accounts report were presented.  The Committee also received both revenue and expenditure budget summary reports.

 

It was moved by Commissioner Moore, supported by Commissioner LaJoie, to recommend the approval of general fund claims totaling $301,632.13, other fund claims of $462,817.37, payroll of $365,360.79 and health department claims of $461,110.77, total claims of $1,590,921.06, vouchers 41132 through 41447 and G-1 through G-207.  On a voice vote, the motion CARRIED.

 

Committee and Chairman’s Comments

Commissioner Jim Moore brought up a copy of a letter he received from Kinross Township regarding a drainage problem that needs to be addressed; the letter was addressed to the County’s Drain Commissioner Anthony Bosley.

 

Adjourn

It was moved by Commissioner LaJoie, seconded by Commissioner Moore, to adjourn the meeting.  On a voice vote, the motion was CARRIED.

 

Chairperson Timmer declared the meeting adjourned at 5:35 p.m.

 

 

 

 

__________________________________          __________________________________

Kelly J. Beaune, Recorder                                      Richard Timmer, Chairperson