FINANCE, CLAIMS AND ACCOUNTS COMMITTEE
MEETING MINUTES
A regular meeting of the Chippewa County Board of
Commissioners’ Finance, Claims and Accounts Committee was held on
MEMBERS PRESENT: Richard Timmer, Ted Postula (
OTHER
COMMISSIONERS
PRESENT: Earl Kay and Scott Shackleton (
MEMBERS
ABSENT: None
OTHERS PRESENT:
Marilyn McDonald, Tina Ojala, Chuck Leonhardt, and Kelly
Beaune, Recorder.
Additions
/ Deletions to the Agenda
Chairman Timmer
called for additions or deletions to the agenda.
It was moved by Commissioner LaJoie, seconded by Commissioner Kay, to
approve the agenda as presented. On a
voice vote, the motion was CARRIED.
Correspondence and Information Items:
The
Committee received the treasurer’s, travel monthly reports and the Blue Cross
Blue Shield Quarterly statement.
Agenda Items –
Approvals
The IV-D contracts from
the August Finance meeting were re-presented as the motion to approve was
inadvertently missed in the minutes from August.
It was moved by
Commissioner LaJoie, supported by Commissioner Moore, to approve the Friend of
the Court Medical and IV-D contracts and the Prosecuting Attorney IV-D contract
as previously presented. On a voice
vote, the motion was CARRIED.
The Committee received a
Resolution in Appreciation and Special Recognition of Verna Lawrence to be
approved.
It was moved by
Commissioner Cooper, supported by Commissioner Postula, to approve the Resolution
06-05 in Appreciation and Special Recognition of Verna Lawrence as
presented. On a voice vote, the motion
was CARRIED.
The committee reviewed
three bids to purchase 200 cases of copier paper. Bids were as follows Sault Printing $$5,698,
National Office Products $5,540 and Quill Corporation (
It was moved by
Commissioner Moore, to approve the low bid from Quill Corporation, the motion
died due to lack of support.
It was moved by
Commissioner Moore, supported by Commissioner Cooper, to authorize the purchase
of 200 cases of copier paper from the local vendor National Office Supplies bid
amount $5,540.00. On a voice vote, the
motion was CARRIED.
The Committee reviewed a Canvass
Board member travel request from Clerk Diane Cork.
It was moved by
Commissioner Cooper, to deny the traveling request. The motion died from lack of support.
It was moved by
Commissioner Postula, supported by Commissioner LaJoie, to leave the
authorization of travel up to Clerk Diane Cork regarding the Canvass
Board. On a voice vote, the motion was
CARRIED. (4-1, Cooper voting nay)
The Committee received and
reviewed with Equalization Director Sharon Kennedy the steps to determining the
millages the County will levy in 2006.
Motion from
Personnel
A motion from the Personnel Committee meeting of
It was moved by
Commissioner Cooper, supported by Commissioner
Budget Adjustments
The Committee was updated
on previous budget adjustments, and received a current fund analysis. The Committee was also requested to approve
the following budget adjustments:
|
Date |
Fund |
Activity |
Account |
R/E |
Budget |
Amendment |
Amended
Budget |
|
|
101 |
983 |
998.232 |
E |
4,000.00 |
-500.00 |
3,500.00 |
|
|
232 |
0 |
998.101 |
E |
0.00 |
27,699.00 |
27,699.00 |
|
|
216 |
0 |
998.101 |
E |
0.00 |
2,000.00 |
2,000.00 |
|
|
595 |
0 |
998.101 |
E |
0.00 |
20,000.00 |
20,000.00 |
|
|
101 |
990 |
998.212 |
E |
0.00 |
27,500.00 |
27,500.00 |
|
|
101 |
980 |
998.262 |
E |
49,297.00 |
9,698.00 |
58,995.00 |
|
|
101 |
975 |
998.291 |
E |
11,981.00 |
1,519.00 |
13,500.00 |
|
|
101 |
982 |
998.147 |
E |
43,200.00 |
11,777.00 |
54,977.00 |
|
|
267 |
0 |
704 |
E |
11,000.00 |
10,000.00 |
21,000.00 |
|
|
|
|
|
|
|
|
229,171.00 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
101 |
0 |
699.232 |
R |
0.00 |
27,699.00 |
27,699.00 |
|
|
232 |
0 |
699.101 |
R |
34,944.00 |
-31,444.00 |
3,500.00 |
|
|
101 |
0 |
699.145 |
R |
12,500.00 |
-2,500.00 |
10,000.00 |
|
|
368 |
0 |
699.101 |
R |
27,938.00 |
-27,938.00 |
0.00 |
|
|
363 |
0 |
699.229 |
R |
0.00 |
15,000.00 |
15,000.00 |
|
|
225 |
0 |
699.366 |
R |
106,803.00 |
2,070.00 |
108,873.00 |
|
|
267 |
0 |
676 |
|
20,000.00 |
10,000.00 |
30,000.00 |
|
|
|
|
|
|
|
|
195,072.00 |
It was moved by
Commissioner Moore, supported by Commissioner LaJoie, to approve the budget
amendments as presented and to approve transfers amounts as presented, but only
transfer the amounts needed for each fund.
On a voice vote, the motion CARRIED.
Claims and Accounts
The monthly claims and accounts
report were presented. The Committee
also received both revenue and expenditure budget summary reports.
It was moved by Commissioner Moore, supported by Commissioner LaJoie,
to recommend the approval of general fund claims totaling $181,526.68, other
fund claims of $150,135.40, payroll of $371,573.18 and health department claims
of $533,756.07, total claims of $1,236,991.33, vouchers 41448 through 41660 and
H-1 through H-134. On a voice vote, the
motion CARRIED.
Committee and Chairman’s Comments
Commissioner LaJoie brought the questions of public comments being included with the regular Board minutes. Discussion ensued. Legalities were questioned, as well as, the Clerk’s Office statute determining what has to be included in the minutes.
It was moved by Commissioner LaJoie, to have the complete public comment
to be included in the regular Board minutes, the motion died due to lack of
support.
Acting Controller Kelly Beaune informed the Committee of her absence from Monday night’s regular Board meeting.
Adjourn
It was moved by Commissioner LaJoie, seconded
by Commissioner Moore, to adjourn the meeting.
On a voice vote, the motion was CARRIED.
Chairperson Timmer declared the
meeting adjourned at
__________________________________ __________________________________
Kelly J. Beaune, Recorder
Richard Timmer, Chairperson