PERSONNEL COMMITTEE

MEETING MINUTES

April 19, 2006

A regular meeting of the Chippewa County Board of Commissioners’ Personnel Committee was held on Wednesday April 19, 2006 at the Chippewa County Courthouse in Sault Ste. Marie, Michigan. Chairperson Bernie LaJoie called the meeting to order at 4:45 p.m. with a quorum present.

MEMBERS PRESENT: Bernie LaJoie, Chairman, Earl Kay and Ted Postula

MEMBERS ABSENT: None

OTHERS PRESENT: Sharon Kennedy and Cynthia Morley, Equalization; and Kelly Beaune, Recorder

Additions/Deletions to the Agenda

Chairman LaJoie called for additions or deletions to the agenda. It was moved by Commissioner Postula, seconded by Commissioner Kay to approve the agenda as presented. On a voice vote, the motion carried.

Public Comments

Chairman LaJoie called for public comments. No public comments were offered.

Information Items

No additional items were received.

Agenda Items: Treasurer part time staff

Treasurer Marilyn McDonald forwarded a request to be approved for a part time employee to scan all the old tax rolls, which are taking up space in the vault. Former employee Carol Symyneshen has been contacted to work approximately 18 hours a week, until the seven years of information can be scanned. The cost of this part time employee will come out of the Delinquent Administration fund that can only be spent on delinquent support.

It was moved by Commissioner Kay, seconded by Commissioner Postula, to recommend the approval of part time employee Carol Symyneshen in the County Treasurer’s office, to complete the job of scanning the delinquent books. On a voice vote, the motion CARRIED.

Policy 211 – Internal Promotions

The Committee was presented a listing of personnel affected by Policy 211, for review, based on previous Board action regarding internal promotions. Currently there are three employees whose wages would be effected if the policy were waived, or put back to the November 15, 2005 date, that the policy not followed. Employees 516, would be owed retro for approximately 45 days, as this employee went to the five year rate as of 1/1/2006; Employee 78, would be placed on the grid according to her original hire date and Employee 144 would also be placed on the pay grid according to their hired date.

It was moved by Commissioner Kay, supported by Commissioner Postula, to waive policy 211, as of November 15, 2005, and to adjust the wages of employees 516, 78 and 144 retroactively. On a voice vote, the motion CARRIED.

Friend of the Court

Friend of the Court Thelma Bosbous forwarded a letter to the Committee regarding the recent notification of resignation of a part-time clerk, who works the under the CRP contract and the Medical contract. Friend of the Court requested to not a place an ad in the Evening News regarding this vacancy, because of the complications of training and being bombarded with applications. It was also requested that this same part-time position become full-time as of October 1, 2006, in accordance with the federal contract fiscal year.

It was moved by Commissioner Kay seconded by Commissioner Postula, to not hire the part-time position without first advertising and that person hired to be authorized by the Circuit Court Judge and/or the Personnel Committee. The full-time status will be looked at, at a later date. On a voice vote, the motion CARRIED.

Committee Comments

No additional comments

Chairman’s Comments

No additional comments.

Adjourn

Commissioner Postula, seconded by Commissioner Kay, moved it to adjourn the meeting. On a voice vote, the motion was CARRIED.

Chairman LaJoie declared the meeting adjourned at 5:10 p.m.

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Kelly J. Beaune, Recorder Bernard LaJoie, Chairman