BUILDING, GROUNDS AND JAIL COMMITTEE
MEETING MINUTES
A regular meeting of the Chippewa County
Board of Commissioners’ Building, Grounds and Jail Committee was held on
MEMBERS PRESENT: Earl Kay and Ted Postula
MEMBERS
ABSENT: Richard Timmer
OTHERS
PRESENT: Kelly
Beaune, Recorder
Additions / Deletions to the Agenda
Chairman Kay called for additions or deletions to
the agenda.
It was moved by
Commissioner Postula, supported by Commissioner Kay,
to approve the agenda as presented. On a
voice vote, the motion was CARRIED.
Public Comments
Chairman Kay called for pubic comments. No public comments were offered.
Agenda Items: Indoor Air Quality
The Committee was
updated on a request from the Local 1552 Safety Committee, regarding SBS (Sick
Building Syndrome) as several employees have had symptoms that disappear as soon
as they leave the Courthouse building, and symptoms have included sneezing,
watery eyes, with coughing and sinus pressure.
Mackinac Environmental Technology was contacted, with a work
plan/proposal being approved to collect samples and have samples submitted to
laboratory for analysis. The cost not to
exceed $980.00, Project Manager Joe Calcaterra
briefly addressed the Committee.
Emergency Access to Windows
A memo from Court
Administrator Mary Susan Short regarding
windows in the basement level of the Courthouse that were previously
adjusted to be used in case of emergency, when checked recently, were
frozen. In case of emergency, the
windows would not provide a way out. A
solution to the on-going problem with the bars on the windows has been requested,
including the possibility that the bars be removed. Soo Welding will be
contacted for recommendations.
District Court Storage
District Court
Judge MacDonald sent notice of current storage problems which have become
critical. Judge MacDonald requested a
budget adjustment of $720.00 to pay for off-site storage space; six firms were
contacted with only one reply from Weir Moving and Storage for a 12 x 22 unit
at $60.00 per month.
It was moved by Commissioner Kay, supported
by Commissioner Postula, to approve the FY07 budget
adjustment of $720.00 to pay for storage needed by the District Court
Office. On a voice vote, the motion was
CARRIED.
Courthouse Annex landscaping
Jim Lucas, MSU
Extension previously submitted a landscape plan for the Courthouse Annex, which
was developed by a MSU Master Gardener for her volunteer hours. This plan would help match up the Courthouse
and Courthouse Annex visually, including using some of the same
vegetation.
It was moved by Commissioner Kay, supported
by Commissioner Postula, to get estimates for the
implementation of the landscape plan. On
a voice vote, the motion was CARRIED.
Courthouse South Entrance steps
The Committee
reviewed previous proposals to repair and also to remove and replace the South
Entrance stairs.
It was moved by Commissioner Postula, supported by Commissioners Kay, to get proposals
to remove and replace the South Entrance stairs of the Courthouse Annex. On a voice vote, the motion was CARRIED.
Lawn & Garden Tractor
The Committee reviewed
a previous bid solicitation for the purchase of a lawn and garden tractor with
mower deck and snow blower, as the current Tractor is a 1992 Kubota. Pricing will be sought and forwarded to the
Finance Committee for review.
City of
The Committee
reviewed a request from the City of SSM, proposing re-feeding of three (3)
outlets in the in the City-County Building basement and second floor to the
generator panel in the boiler room, to avoid future power outage problems. All costs would be incurred by the City of
It was moved by Commissioner Postula, supported by Commissioner Kay, to approve the
proposal to add three electrical outlets powering the City’s file servers be
connected to the emergency power circuit. On a voice vote, the motion was
CARRIED.
Other-
The Committee then went to the CCACS for walk
through of the facility; Commissioner Timmer joined
the Committee meeting. Staff toured
through the Shelter with the Committee answering questions, and addressed
different wishes of the Shelter. Noted
needs were for a floor power scrubber, shelving in the garage area and storage
space, and a new office chair. Staff
pointed out several items donated to the Shelter included an industrial washer
and dryer that had recently been delivered.
Committee and Chairperson’s Comments
No additional comments
were offered by the Committee or the Chair.
Adjourn
It
was moved by Commissioner Postula, seconded by
Commissioner Timmer, to adjourn the meeting. On a voice vote, the motion was CARRIED.
Chairman Kay declared the meeting adjourned
at
__________________________________ __________________________________
Kelly
J. Beaune, Recorder Earl Kay, Committee Chairman