BUILDING, GROUNDS AND JAIL COMMITTEE
MEETING MINUTES
A regular meeting of the Chippewa County
Board of Commissioners’ Building, Grounds and Jail Committee was held on
MEMBERS PRESENT: Earl Kay, Richard Timmer and Ted
Postula
MEMBERS
ABSENT: None
OTHERS
PRESENT: Kelly
Beaune, Recorder
Additions / Deletions to the Agenda
Chairman Kay called for additions or deletions to the agenda.
It was moved by Commissioner Timmer,
supported by Commissioner Postula, to approve the agenda as presented. On a voice vote, the motion was CARRIED.
Public Comments
Chairman Kay called for pubic
comments. No public comments were
offered.
Agenda Items: Emergency Access to Windows
The Committee was
updated on the status of the emergency access windows located in the garden
level (basement) of the Chippewa County Courthouse. Discussion included the bars on the windows
and the egress provisions. A price has
been sought to change out the existing windows to improve the egress, and ease
to accessing the emergency exit if needed.
It was moved by Commissioner Timmer,
supported by Commissioner Postula, to remove the bars on the emergency exit
windows. On a voice vote, the motion was
CARRIED.
Courthouse south Entrance bid summary
The Committee
reviewed the four bids received to remove and replace the South entrance steps
of the Courthouse. Bids ranged from
$37,500 to $7,100 plus options.
Discussion followed with each bid being gone through and discussed
thoroughly.
It was moved by Commissioner Timmer,
supported by Commissioner Postula, to accept the low bid of $7,100 to cap
existing steps, which was deemed in best interest of the County; with no
additional options of heating the steps.
On a voice vote, the motion was CARRIED.
Fabrication and installation of roof
protection (ROD roof)
The Committee
reviewed the three bids that were received to fabricate and install rood
protection for the Courthouse Register of Deeds roof. Discussion followed with the Committee.
It was moved by Commissioner Timmer,
Supported by Commissioner Postula, to go back to the contractors who bid, and
verify the warranty of the previously approved to replace roof by Henry J.
Ware, Inc. On a voice vote, the motion
was CARRIED.
Courthouse Annex Computer/Telephone room
air conditioning
Three quotes were
sought to install a stand alone air conditioning unit in the Courthouse Annex’s
computer/telephone room on the top floor of the Annex. This project was again brought forward,
during the virus problems, as the group from PC Medics did a general overview
of the County’s systems; noting potentials issues. The Committee reviewed the two quotes; with
the high price of $3,180 and the low price of $2,995. The third quote was declined by the
contractor.
It was moved by Commissioner Timmer,
supported by Commissioners Postula, to approve the low bid of $2,995 from
Elliott’s to air condition the computer/telephone room of the Courthouse Annex. On a voice vote, the motion was CARRIED.
Committee and Chairperson’s Comments
The Committee further discussed
the maintenance staff’s time breakdown is approximately as follows, depending
on the season: 20 - 25 hours interior/exterior cleaning, 5 - 7 hours on
projects, 5 - 7 hours on the grounds; based on thirty-five hours per week. Maintenance Attendants in the Annex and the
City/County building spend 2 ½ hours weekly on the heating/cooling system
monitoring of office temperatures, and potential problem areas.
Adjourn
It
was moved by Commissioner Postula, seconded by Commissioner Timmer, to adjourn
the meeting. On a voice vote, the motion
was CARRIED.
Chairman Kay declared the meeting adjourned
at
__________________________________ __________________________________
Kelly
J. Beaune, Recorder Earl Kay, Committee Chairman