FINANCE, CLAIMS AND ACCOUNTS COMMITTEE
MEETING MINUTES
A regular meeting of the Chippewa County
Board of Commissioners’ Finance, Claims and Accounts Committee was held on
MEMBERS
PRESENT: Richard
Timmer, Don Cooper, Bernie LaJoie, and James
Moore
OTHER
COMMISSIONERS
PRESENT: Earl Kay and Scott Shackleton
MEMBERS
ABSENT: Ted Postula
OTHERS
PRESENT:
Marilyn McDonald, Cecelia Harrison, Mary Ann Eby and Kelly
Beaune, Recorder.
Additions / Deletions to the Agenda
Chairman Timmer called for additions or deletions to the
agenda.
It was moved by
Commissioner LaJoie, seconded by Commissioner Moore, to approve the agenda as
presented. On a voice vote, the motion
was CARRIED.
Correspondence
and Information Items:
The Committee received the monthly Treasurer’s report,
monthly travel reports, DHS Budget concerns from MAC and initial information on
a communications systems upgrade.
Agenda
Items – Approvals – Addendum to Teamsters Contract
The Committee
was asked to review and approved an addendum to the Teamsters Contract of
It was moved
by Commissioner Moore, supported by Commissioner LaJoie, to approve the addendum
as presented and to authorize Chair signature.
On a voice vote, the motion CARRIED.
Approvals
– EUP Regional Planning
The Committee
reviewed a request from EUP Regional Planning to send letters of support to
continue providing assistance to economic development projects in our region,
which is being terminated at the end of 2007 calendar year.
It was moved by
Commissioner LaJoie, supported by Commissioner Moore, to authorize a letter of
support to be sent on behalf of the EUP Regional Planning & Development
Commission for the reconsideration of terminating the MEDC technical assistance
funding to the three
Approvals
– 2% Funds – Boys & Girls Club of Sault Ste. Marie
The Committee
received and reviewed a request from the Boys & Girls Club of Sault Ste.
Marie requesting that
It was moved
by Commissioner Cooper, supported by Commissioner Moore, to approve and
authorize signature for 2% Funding request for the Boys & Girls Club of
Sault Ste. Marie. On a voice vote, the motion
was CARRIED.
Approvals
– AT & T contract renewal
The Committee reviewed the AT & T master agreement documentation
that has been previously discussed. The
Committee was requested to approve the agreement and authorize the Chair’s
signature.
It was moved by Commissioner LaJoie,
supported by Commissioner Moore, to approve the AT & T Master Agreement and
to authorize the Chair’s signature for this renewal. On a voice vote, the motion was CARRIED.
Approvals – Copier Purchase Schedule, Trade
& Authorization
The Committee was provided with an updated copy of the County’s
‘Proposed Copy Machine Purchase Schedule’ and was briefly updated on the
current expiration of the maintenance agreements on the County’s two (2) high
volume leased copiers with Xerox. A
proposal from Xerox to replace the 1999 copiers was reviewed by the Committee,
with a monthly savings of approximately $40.85, over a 60 month agreement. The Committee was asked to authorize the
trade-in and the replacement lease on two (2) W5030H copiers.
It was moved by Commissioner LaJoie,
supported by Commissioner Moore, to authorize the trade-in and replacement of
the 5365 copiers with the proposed 5030 copiers, and approve the Chair’s
signature as necessary. On a voice vote,
the motion was CARRIED.
Approvals – Clifford Allan resolution
The Committee reviewed a resolution Celebrating Clifford Allan’s 100th
Birthday; it was also noted that the required full Board action for this
resolution would be taken on Monday, October 8th.
It was moved by Commissioner LaJoie,
supported by Commissioner Shackleton, to approve the resolution 07-22
Celebrating 100 Years Clifford Allan. On
a voice vote, the motion was CARRIED.
The Committee reviewed a calendar regarding the County’s search for an
Administrator. A meeting will be
scheduled for Wednesday, October 10th at
Finance - Budget Adjustments
The Committee reviewed the following budget
adjustments as recommended by Chuck Leonhardt.
Original
Budget
Amended
Change
Revenue
Budget
101-000-676.257 0.00 9,493.27 9,493.27 Prior Year Transfer
Expenses
101-257-979.000 0.00 9,493.27 9,493.27 4-H Equipment
266-000-706.000 0.00 5,100.00 5,100.00 Park Patrol Wages
266-000-715.000 0.00 1,100.00 1,100.00 Park Patrol Fringes
287-000-950.000 0.00 20,110.00 20,110.00 Amt Agrees to Revenue
295-000-999-101 652,912.00 655,440.00 2,528.00 Transfer G/F for Revenue
Sharing
Amt Increased
Per
State
It was moved by Commissioner LaJoie, supported
by Commissioner Moore, to approve the budget adjustments as presented. On a voice vote, the motion CARRIED.
Finance – Commissioner’s Payroll
The Committee discussed the Commissioner’s payroll
which has been run on its own schedule instead of correlating with the County’s
regular pay dates.
It was moved by Commissioner Shackleton,
supported by Commissioner Cooper, to change the Commissioner’s monthly payroll
is run on the same schedule as County employees, to save processing time. On a voice vote, the motion CARRIED.
Claims and Accounts
The monthly claims and accounts report were presented.
It was moved by Commissioner LaJoie, supported
by Commissioner Moore, to recommend the approval of general fund claims
totaling $195,623.10, other fund claims of $262,393.57, payroll of $400,807.34
and health department claims of $551,924.30, total claims of $1,410,748.31,
vouchers 580 through 785 and I-1 through I-164.
Committee and Chairman’s Comments
Commissioner
Cooper asked about two expense line items 101-229-705.000, and 101-230-704.000,
as well as, Fund 212’s needed reductions due to lower revenue. A future need
for an Eagle Scout resolution was also brought forward by Commissioner Cooper. No
other comments were brought forward.
Adjourn
It was moved by
Commissioner LaJoie, seconded by Commissioner Moore, to adjourn the
meeting. On a voice vote, the motion was
CARRIED.
Chairperson
Timmer declared the meeting adjourned at
__________________________________ __________________________________
Kelly J. Beaune, Recorder Richard Timmer, Chairperson