FINANCE, CLAIMS AND ACCOUNTS COMMITTEE

MEETING MINUTES

 

November 8, 2007

 

A regular meeting of the Chippewa County Board of Commissioners’ Finance, Claims and Accounts Committee was held on Thursday, November 8, 2007 at the Chippewa County Courthouse in Sault Ste. Marie, Michigan.  Chairman Timmer called the meeting to order at 5:00 p.m. with a quorum present.

 

MEMBERS PRESENT:                     Richard Timmer, Don Cooper, Bernie LaJoie, and James Moore

OTHER

COMMISSIONERS PRESENT:       Earl Kay

 

MEMBERS ABSENT:                       Ted Postula and Scott Shackleton

 

OTHERS PRESENT:                         Tim McKee and Kelly Beaune, Recorder.

 

Additions / Deletions to the Agenda

Chairman Timmer called for additions or deletions to the agenda. 

 

It was moved by Commissioner LaJoie, seconded by Commissioner Moore, to approve the agenda as presented.  On a voice vote, the motion was CARRIED.

 

Correspondence and Information Items:

The Committee received the monthly Treasurer’s report, monthly travel reports and a letter from 92nd District Judge Gibson regarding 2% fund request.

 

Agenda Items – Presentation – CCCD Director McKee – Luce County

The Committee received and reviewed documentation regarding providing 9-1-1 call taking and emergency dispatch services for Luce County.  Provided in the write up was background information, as well as, considerations of equipment, liability, justification, services, staffing operations and fiscal responsibility for the services.  Discussion and questions included establishing a fee schedule, liability, length of the contract, legal review, and Luce County’s SB410 and 411 paperwork, which has been completed.  Luce County 911 Central Dispatch Board provided a letter regarding a motion passed to proceed with contracting with Chippewa County Central Dispatch for 9-1-1 dispatch services.

 

It was moved by Commissioner Kay, supported by Commissioner LaJoie, to proceed with research, including legal review and solid numbers for the contracted services for Luce County 9-1-1 dispatch services.  On a voice vote, the motion CARRIED.

 

Approvals – Community Corrections FY08

The Committee reviewed a request from Eastern UP Community Corrections Advisory Board for community corrections funding for FY08, totaling $129,279, which Chippewa County receives $51,463, which is part of a continued three-year funding cycle. 

 

It was moved by Commissioner Kay, supported by Commissioner Moore, to authorize and approve signature for the FY08 Community Corrections contract, funds totaling $129,279, which Chippewa County will receive $51,463.  On a voice vote, the motion CARRIED.

 

 

 

 

 

 

Approvals – Fee Schedule – Chippewa County Animal Control Shelter

The Committee reviewed a FY08 request to increase license fees for dogs that are not spayed or neutered from $20 to $25 before March 1st, and from $40 to $50 after March 1st.  Kennel licenses from $35 to $40 per 10 tags, as well as, the Boarding fees from $8 per cat and $9 per dog to $10 for both.  Adoption fees would also increase for dogs and cats that have already been spayed or neutered to $50 from $25.  The euthanasia fees would change from per pound rates to flat fees of $25 for a cat and $50 for a dog.  The request was brought forward prior to the FY08 Budget so that license books can be ordered so that licensing can start.

 

It was moved by Commissioner Moore, supported by Commissioner Kay, to approve the fee scheduled increases for the Chippewa County Animal Control Shelter, effective for FY08.  On a voice vote, the motion was CARRIED.

 

Approvals – Blue Cross Blue Shield FY08 Renewal

The Committee reviewed the renewal for Blue Cross and Blue Shield for January 2008 through December 2008, comparisons were presented for review, as well as, historical data based on the County’s members contracts.

 

It was moved by Commissioner Moore, supported by Commissioner LaJoie, to approve the Blue Cross and Blue Shield renewal administrative Services Contract from term January 2008 through December 2008 and to authorize the Chair’s signature for this renewal.  On a voice vote, the motion was CARRIED.

 

Approvals – Child Care Budget

The Committee was provided with a copy of the County Child Care Budget summary for October 1, 2007 through September 30, 2008, along with an addendum of explanation. 

 

It was moved by Commissioner Moore, supported by Commissioner LaJoie, to approve the County Child Care Budget for October 1, 2007 through September 30, 2008 and to authorize the Chair’s signature.  On a voice vote, the motion was CARRIED.

 

Approvals – Department of Management & Budget

The Committee reviewed a letter from the Department of Management & Budget, regarding a previously employed CETA worker’s retirement system credit for their CETA work.  A total of $641.54 in employer contributions is due, if sufficient funds are available from the CETA project, no funds are available.

 

It was moved by Commissioner Moore, supported by Commissioner Kay, to submit a return letter to the Department of Management & Budget, notifying that funds are not available from the CETA project for these employer contributions.  On a voice vote, the motion was CARRIED.

 

Finance – Fund 210/211/212 Reports

The Committee reviewed monthly reports submitted regarding Fund 212’s declining revenue and its projected shortfall.  The shortfall continues to fluctuate from $104,000 to $108,000; with continued costs savings through personnel changes and reduction in various expenditures.  An end-of-year transfer from Fund 211 to 210, and then to Fund 212 is expected to be in the amount of $100,000.00 to balance Fund 212. The transfer will be to cover communications, operations and training expenses.  The Committee also discussed correcting Fund 210 distributions.  No action was taken.

 

Finance - Claims and Accounts

The monthly claims and accounts report were presented.

 

It was moved by Commissioner LaJoie, supported by Commissioner Kay, to recommend the approval of general fund claims totaling $146,870.81, other fund claims of $170,444.71, payroll of $372,154.38 and health department claims of $694,777.84, total claims of $1,384,247.74, vouchers 786 through 1007 and J-1 through J-164.

 

Finance – FY08 Budget

The Committee received an updated draft of the FY08 Budget based on the previous budget hearings and discussions.  A budget meeting has been scheduled for Tuesday, November 20, 2007 at 5:30 pm.

 

Fraud Policy

The Committee reviewed a response from Auditor Phil Wolf pertaining to the previously discussed Code of Conduct.  A workshop session with Mr. Phil Wolf has been scheduled for Wednesday, November 28, 2007 at 5:30 p.m.

 

Closed Session

It was moved by Commissioner LaJoie, seconded by Commissioner Kay, to enter into a closed session to discuss potential real estate purchase, pursuant to Section 8(c) of the Open Meetings Act, Act 267, P.A. 1976, as amended, being MCL 15.268(c).  A roll call vote was taken as follows:  Timmer - Yes; Kay – Yes; LaJoie – Yes; Cooper – Yes; Moore - Yes. Motion CARRIED.

 

It was moved by Commissioner Kay, seconded by Commissioner LaJoie, to resume the open session meeting of the Building and Grounds Committee.  A roll call vote was taken as follows:  Timmer - Yes; Kay – Yes; LaJoie – Yes; Cooper – Yes; Moore - Yes.  Motion CARRIED.

 

Committee and Chairman’s Comments

Commissioner Cooper asked about workshops that need to be scheduled for the Public Defenders contract with the Sault Tribe issue, and the Administrator search.  Commissioner Kay reminded everyone about the Veteran’s Day program at Sault High School.  Chairman Timmer spoke of another group that is in the process of establishing a bicycle trail from Brimley State Park to the Iroquois Lighthouse.

 

Adjourn

It was moved by Commissioner Kay, seconded by Commissioner LaJoie, to adjourn the meeting.  On a voice vote, the motion was CARRIED.

 

Chairperson Timmer declared the meeting adjourned at 6:45 p.m.

 

 

 

 

__________________________________          __________________________________

Kelly J. Beaune, Recorder                                      Richard Timmer, Chairperson