FINANCE, CLAIMS AND ACCOUNTS COMMITTEE
MEETING MINUTES
A regular meeting of the
Chippewa County Board of Commissioners’ Finance, Claims and Accounts Committee
was held on
MEMBERS PRESENT: Richard Timmer, Don Cooper, Bernie LaJoie, Ted Postula,
and James Moore
OTHER
COMMISSIONERS PRESENT: Earl
Kay and Scott Shackleton
MEMBERS ABSENT: None
OTHERS PRESENT: City Officials; Tony Bosbous, Bill
Lynn, Spencer Nebel and Steve Cannello, Marilyn McDonald and Kelly Beaune,
Recorder.
Additions / Deletions to
the Agenda
Chairman Timmer called for
additions or deletions to the agenda.
It was moved by Commissioner LaJoie, seconded by Commissioner
Moore, to approve the agenda as presented.
On a voice vote, the motion was CARRIED.
Correspondence and Information Items:
The Committee received the
monthly Treasurer’s report, monthly travel reports and a letter from Public
Defender Elizabeth Church re: Sault Tribe contracts.
Approvals – S.A.N.E subcontract
The Committee reviewed a request
from Straits Area Narcotics Enforcement to authorize and sign the subcontract
to cover one (1) Chippewa County Deputy salary, benefits, travel, supplies
& materials and equipment for period covering
It
was moved by Commissioner LaJoie, supported by Commissioner Moore, to authorize
and approve signature for the S.A.N.E subcontract. On a voice vote, the motion CARRIED.
Approvals – 2007 – 2008 Snowplowing Contract
The Committee reviewed the bid
summary from bids received for snowplowing services, for the
It was moved by Commissioner LaJoie, supported by
Commissioner Moore, to approve the low bid from Moiltor & Son Excavating in
the amount of $4,700.00, and to authorize chair signature on the agreement. On a voice vote, the motion was CARRIED.
Approvals – Authorization for Sheriff
The
Committee reviewed a request from Sheriff Moran to authorize his request to
permit budget transfers between the Sheriff’s general fund activities (i.e.
101- 301, 101-351) without prior approval from the Board of Commissioners. The Committee was given background
information regarding previous transfers that have been completed, based on
prior administration decisions, and this action would provide written
documentation, as set by the Uniform Budget Manual. Discussion followed.
It was moved by Commissioner LaJoie,
supported by Commissioner Moore, to approve the authorization for the Sheriff
to execute transfers between Sheriff’s Department associated general fund
activities without prior approval of the Board of Commissioner, with a copy of
the amendment to be provided to the Finance Committee. On a voice vote, the motion was CARRIED.
Approvals – Snowmobile
purchase
The
Committee was provided with a request from the Sheriff’s Department to purchase
a new 2007 snowmobile from Leitz’
It was moved by Commissioner Postula,
supported by Commissioner Cooper, to approve the low bid purchase of $4,800.00 from Leitz’
Sports Center of a 2007 Ski-Doo GSX Sport 500cc; including the trade-in of
$1,700 unless other wise determined to be eligible to be used as the County’s
15% matching funds. On a voice vote, the
motion was CARRIED.
Approvals – Alcalde &
Fay re: Legal Agreement & Retainer
The
Committee received official notification of a law suit filed by Alcalde &
Fay, who previously provided professional services to the County, and whose
contract was terminated by a letter dated
It was moved by Commissioner Moore,
supported by Commissioner LaJoie, to authorize chair signature for a legal
representation agreement for Thaler Liebeler LLP, to represent
Resolution for Regular Board – 2008 Borrowing Resolution
The Committee reviewed the 2008 Borrowing Resolution which will be
offered at the Regular Board meeting, as presented by the
It was moved by Commissioner LaJoie,
seconded by Commissioner Moore, to recommend approval of the 2008 Borrowing
Resolution. On a voice vote, the motion
was CARRIED, 4-1. (Commissioner Cooper voting nay)
Resolution for Regular Board – MERS
Benefit E Program
The committee reviewed the annual resolution to allow a two percent Traditional
E increase in the retirement allowance for County retirees.
It was moved by Commissioner Cooper and
seconded by Commissioner LaJoie, to recommend approval of Resolution Number 07-24,
the Uniform Resolution for Adopting Benefit Program “E” Increase to be
Effective on Adjustment Date January 1, 2008.
On a voice vote, the motion was CARRIED.
Resolution for Regular Board –
The Committee reviewed Resolution 07-23 ‘Opposition to Increased
Mackinac Bridge Fare’; with discussion regarding adding additional information
regarding State of
It was moved by Commissioner Cooper,
supported by Commissioner Moore, to recommend approval of Resolution 07-23,
with additional information added regarding the lack of any State funding for
the Bridge. On a voice vote, the motion
was CARRIED.
Finance – Fund 210/211/212
The Committee reviewed monthly reports submitted regarding Fund 212’s
declining revenue and its projected shortfall.
The Committee also discussed correcting Fund 210 distributions.
It was moved by Commissioner LaJoie,
supported by Commissioner Moore, to correct the Fund 210 distributions to the
townships and City of
Finance – Budget Adjustments
The Committee reviewed the following budget adjustment:
Revenue Original Amended
Budget Budget Changes
259-000-699.101 0.00 5,400.00 5,400.00 Transfer Prior Year Salvage Vehicle Insp
to Fund
364-000-584.000 31,998.00 33,611.00 1,613.00 Interest & Principal Amt not in
Original budget
465-000-584.000 1,615.00 7,750.00 6,135.00 Incorrect schedule used to budget revenue
Expenditures
101-147-704.000 0.00 475.00 475.00 Salaries for Jury Board
101-147-715.000 0.00 175.00 175.00 Jury
Board fringes
101-236-704.000 94,815.76 126,815.76 32,000.00 Salaries
for ROD retirements
101-610-710.000 7,000.00 7,750.00 750.00 Per
diem for HB from 2006 not paid until 2007
101-648-701.000 25,000.00 30,000.00 5,000.00 Medical Examiner over budget
101-996-998.259 0.00 5,400.00 5,400.00 Transfer Prior Year Salvage Vehicle Insp
to Fund
166-000-843.000 0.00 3,200.00 3,200.00 Payment to D Peppler Shelter not in
original budget
259-000-979.000 0.00 1,100.00 1,100.00 Equipment purchased for Salvage Vehicle
Inspection
364-000-991.000 7,000.00 7,500.00 500.00 One Principal Amt was not included
Original Budget
364-000-995.000 24,998.00 26,111.00 1,113.00 One Principal Amt was not included
Original Budget
465-000-990.000 0.00 5,000.00 5,000.00 Principal Amt was not included Original
Budget
465-000-995.000 1,615.00 2,750.00 1,135.00 Incorrect schedule used to budget
interest
It was moved by Commissioner LaJoie,
supported by Commissioner Moore, to approve the budget adjustments as
presented. On a voice vote, the motion
CARRIED.
Finance - Claims and Accounts
The monthly claims and accounts report
were presented.
It was moved by Commissioner Moore, supported by
Commissioner Postula, to recommend the approval of general fund claims totaling
$137,079.49, other fund claims of $71,647.47, payroll of $373,279.32 and health
department claims of $657,782.17, total claims of $1,239,788.45, vouchers 1008
through 1236 and K-1 through K-125.
Finance – FY08 Budget
The Committee received an
updated draft of the FY08 Budget based on the previous budget hearings and
discussions. A Special Board meeting has
been scheduled for
Closed Session
It was moved by Commissioner LaJoie,
seconded by Commissioner Moore, to enter into a closed session to discuss
potential real estate purchase, pursuant to Section 8(c) of the Open Meetings
Act, Act 267, P.A. 1976, as amended, being MCL 15.268(c). A roll call vote was taken as follows: Timmer - Yes; Postula – Yes; LaJoie – Yes;
Cooper – Yes; Moore - Yes. Motion CARRIED.
It was moved by Commissioner LaJoie,
seconded by Commissioner Postula, to resume the open session meeting of the
Building and Grounds Committee. A roll
call vote was taken as follows: Timmer -
Yes; Postula – Yes; LaJoie – Yes; Cooper – Yes; Moore - Yes. Motion CARRIED.
It was moved by Commissioner
LaJoie, supported by Commissioner Moore, to agree to the fair market value of
$750,000.00 to purchase the City’s portion of the City/County Building, and to
work out the details of the purchase agreement.
On a voice vote, the motion CARRIED. (4 – 1 Commissioner Cooper voting
nay)
Committee and Chairman’s Comments
Commissioner
Kay informed the Committee of two resolutions from the Health Department that
will need to be added to the Regular Board’s agenda Monday night, for the
appointment of the Medical Director.
Discussion regarding the Medical Examiner included seeking bids.
Adjourn
It was moved by Commissioner Moore, seconded by
Commissioner LaJoie, to adjourn the meeting.
On a voice vote, the motion was CARRIED.
Chairperson Timmer declared the
meeting adjourned at
__________________________________ __________________________________
Kelly J. Beaune, Recorder Richard Timmer, Chairperson