FINANCE, CLAIMS AND ACCOUNTS COMMITTEE
MEETING MINUTES
A regular meeting of the Chippewa County Board of
Commissioners’ Finance, Claims and Accounts Committee was held on
MEMBERS PRESENT: Richard
Timmer, Ted Postula, Don
Cooper, Bernie LaJoie, and James Moore
OTHER
COMMISSIONERS
PRESENT: Scott Shackleton and Earl
Kay
MEMBERS
ABSENT: None
OTHERS PRESENT: Marilyn
McDonald, Frank Sasso, Chuck Leonhardt,
Claire Schultz, William Schultz, Glen Lahti, Tom Lehaman, Dave Jones, Tim McKee, and Kelly Beaune, Recorder.
Additions / Deletions to the Agenda
Chairman Timmer called for
additions or deletions to the agenda.
It was moved by Commissioner LaJoie, seconded by Commissioner Moore, to approve the
agenda as presented. On a voice vote,
the motion was CARRIED.
North Huron Scenic Pathway
The
Committee reviewed a letter of support, and listened to DeTour
EDC Committee member Claire Schultz who spoke in support of the proposed
non-motorized pathway from St. Ignace to
Correspondence
and Information Items:
The Committee received the treasurer’s report, monthly
travel report, Notice of Appeal filed by Prosecutor Peppler,
It was moved
by Commissioner LaJoie, supported by Commissioner Postula, to pay the NACo dues in
the amount of $794.00. On a voice vote,
the motion was CARRIED. (4-1 Commissioner Cooper voting nay)
Agenda Items – North
Huron Scenic Pathway
The
North Huron Scenic Pathway Steering Committee request for $10,000.00 was
considered by the Committee.
It was moved by Commissioner Postula,
seconded by Commissioner Cooper, to approve an expenditure in the amount of
$10,000.00 to be paid from the FY07 fund balance to support the North Huron
Scenic Pathway(which is contingent upon the groups tax status). On a voice vote, the motion was CARRIED.
Communications
System and Links
Director Tim McKee
reviewed the need to replace the OES base station, as the equipment has served
the County for the past 30 years and is worn out. The project would replace the radio base
lines, duplexer, connectors, adapters, RF and AC protection. Bids were received from both Grand Traverse
Mobil and El-Com Services, which both met the specifications, El-Com Services
having the low bid of $19,074.00.
Director McKee sought approval of the El-Com bid.
It was moved by
Commissioner Cooper, supported by Commissioner Postula,
to approve the bid from El-Com Services, Inc., in the amount of $19,074.00 to
replace the OES base station Communications System and Links. On a
voice vote, the motion was CARRIED.
Approvals
The committee reviewed a letter from 50th
Circuit Court Family Division Judge Lowell Ulrich regarding the FY07 Indigent
Contracts, four contracts need to be approved for signature, and the contracts
remain the same dollar amount as last year.
Two contracts for Ms. Lubiarz-Quigley and Ms. Boss’ for 12 months, one contract
Mr. Palmer for one month and the fourth contract Mr. Lambros
for eleven months need to be authorized.
It was moved by Commissioner Cooper and seconded by
Commissioner Moore, to approve the four indigent contracts and approve
signature of the Board Chair. On a voice
vote, the motion was CARRIED.
The Committee reviewed two
Memorandums of Agreement between
It was moved by Commissioner
LaJoie, supported by Commissioner Moore, to authorize
signature for the two Memorandums of Agreement with
The Committee reviewed the
final draft of the Memorandum of Agreement with
It was moved by
Commissioner Moore, supported by Commissioner Cooper, to approve and authorize
signature on the Memorandum of Agreement with Chippewa County and Sault Ste.
Marie Tribe of Chippewa Indians, to handle certain building permits on parcels
of land held in trust. On a voice vote,
the motion was CARRIED.
The Committee reviewed the
contract with
It was moved by
Commissioner LaJoie, supported by Commissioner Moore,
to approve the contract with
The Committee reviewed the
contract between the County and the Chippewa-Luce-Mackinac Community Action
Human Resource Authority, Inc., to provide for the administration of the
Michigan CDBG Housing Grant received by the County.
It was moved by
Commissioner LaJoie, supported by Commissioner Postula, to approve the C-L-M Community Action Human
Resource Authority contract as presented and to authorize Board Chair signature. On a voice vote, the motion was CARRIED.
The Committee received and
reviewed two bids for paper products.
It was moved by Commissioner
LaJoie, supported by Commissioner Postula,
to award the low bid on paper products to KSS Enterprises whose low bid was
$1,531.16. On a voice vote, the motion
was CARRIED.
The Committee received a
2% funding request, for the Chippewa Athletic Club/Torque Boxing. Chippewa County Juvenile Probation Officer
Dave Jones addressed the Committee regarding the positive influences of this
Club which offers a low-cost positive effective tool for dealing with
delinquent youths. Discussion followed
regarding the procedures that will be used for 2% funding and the allowable
expenditures for 2% requests.
It was moved by
Commissioner Moore, supported by Commissioner LaJoie,
to approve the request from the Chippewa Athletic Club to be the governmental
agency supporting the 2% Funding request.
On a voice vote, the motion was CARRIED.
The Committee received
copies of and reviewed the dues requests from UPCAP ($1,200), UPACC ($162.00)
and Michigan Association of Counties ($6,896).
It was moved by
Commissioner Moore, supported by Commissioner Postula,
to pay the dues to UPCAP -$1,200; UPACC - $162 and to Michigan Association of
Counties - $6,896. On a voice vote, the
motion was CARRIED. (4-1 Commissioner Cooper voting nay)
The Committee reviewed the
bid summary for the Health Department to purchase three vehicles, which has
been forwarded by the Board of Health seeking approval.
It was moved by
Commissioner Moore, supported by Commissioner Postula,
to authorize the purchase of three (3) Ford Fusion’s with I4 at the cost of
$14,337.15 each from Soo Motors, Inc. On a voice vote, the motion was CARRIED.
The Committee was updated
on the Chevy S-10 that is used by the Chippewa County Animal Control Shelter;
the recent accident, mileage issues and the adjuster’s value of the
vehicle. Discussion followed including
establishing a RFP to purchase a new truck for Animal Control, and to include
in the bid vehicles(truck) for both the Health Department and Central Dispatch,
each entity has budgeted this possible purchase for FY07. Request for Purchase will be developed and
sent out.
The Committee reviewed a
letter from City of
It was moved by
Commissioner Moore, supported by Commissioner Postula,
to authorize payment of $3,250 which is half of the cost to appraise the
Accountant Chuck Leonhardt addressed the Committee regarding the changes to
mileage reimbursement and committee member structure. Documents were included from the IRS, and the
Michigan Department of Treasury.
Budget Adjustments
The Committee was advised
of an adjustment to the records of Fund 362 from the Finance minutes of
It was moved by
Commissioner Moore, supported by Commissioner LaJoie,
to correct the records of Fund 362 reported as 362-000-084.000 should have been
362-000-995.000. On a voice vote, the
motion was CARRIED.
The Committee was updated on
budget adjustments presented, and received a current Fund analysis. The Committee was also requested to approve
the following budget adjustments:
Revenue Original Amendment Amended
101-000-572.000 48,000.00 360.00 48,360.00
152-000-506.000 12,000.00 138,000.00 150,000.00
Expenditure Original Amendment Amended
101-231-727.000 1,500.00 360.00 1,860.00
152-000-960.000 12,000.00 138,000.00 150,000.00
It was moved by
Commissioner LaJoie, supported by Commissioner Moore,
to approve the budget amendments as presented with clarification on the
Contingency Fund and the OES Funds. On a
voice vote, the motion CARRIED.
Claims and Accounts
The monthly claims and
accounts reports were presented. The
Committee also received both revenue and expenditure budget summary reports.
It was moved by Commissioner Moore,
supported by Commissioner LaJoie, to recommend the
approval of general fund claims totaling $233,752.64, other fund claims of $599,195.93,
payroll of $399,815.83 and health department claims of $963,486.08, total
claims of $2,196,250.48, vouchers 42355 through 42635 and A-1 through A-240. On a voice vote, the motion CARRIED.
Committee and Chairman’s Comments
There
were no further comments.
Adjourn
It was moved
by Commissioner LaJoie, seconded by Commissioner Moore,
to adjourn the meeting. On a voice vote,
the motion was CARRIED.
Chairperson
Timmer declared the meeting adjourned at
__________________________________ __________________________________
Kelly J. Beaune,
Recorder Richard
Timmer, Chairperson