FINANCE, CLAIMS AND ACCOUNTS COMMITTEE

MEETING MINUTES

March 8, 2007

 

A regular meeting of the Chippewa County Board of Commissioners’ Finance, Claims and Accounts Committee was held on Thursday, March 8, 2007 at the Chippewa County Courthouse in Sault Ste. Marie, Michigan.  Chairman Kay called the meeting to order at 5:00 p.m. with a quorum present.

 

MEMBERS PRESENT:                                      Ted Postula, Don Cooper, Bernie LaJoie, and James Moore

OTHER

COMMISSIONERS PRESENT:       Scott Shackleton and Earl Kay

 

MEMBERS ABSENT:                                        Richard Timmer

 

OTHERS PRESENT:                                          Marilyn McDonald and Kelly Beaune, Recorder.

 

Additions / Deletions to the Agenda

Chairman Kay called for additions or deletions to the agenda. 

 

It was moved by Commissioner LaJoie, seconded by Commissioner Moore, to approve the agenda as presented.  On a voice vote, the motion was CARRIED.

 

Correspondence and Information Items:

The Committee received the treasurer’s report, monthly travel report, Child Care Fund Plan and Budget, Survey and Remonumentation FY2006 Completion report and the BC/BS Quarterly settlement.

 

Agenda Items – Title III County Projects

As directed by the OES/9-1-1 Board of Directors, bids were sought to replace the High Pressure Breathing Air Compressor and Cascade system.  The current system was installed in 1979, and is used to fill the air bottles used by fire departments throughout Chippewa County.  Three bids were received and met bid specifications.  The low bid of $22,100 from Alpena Fire Equipment is recommended for acceptance.

 

It was moved by Commissioner Moore, seconded by Commissioner Cooper, to approve the bid from Alpena Fire Equipment in the amount of $22,100.00 to purchase the High Pressure Breathing Air Compressor and Cascade System.  On a voice vote, the motion was CARRIED.

 

Chippewa County, through the Michigan Department of Natural Resources, has received $51,483.01 in revenue from the U.S. Department of Agriculture, Forest Service Secure Rural Schools and Community Self-Determination Act of 2000 Title III – County Projects.

 

It was moved by Commissioner Moore, seconded by Commissioner Postula, to accept the Title III Funds and to designate them to Search, Rescue and Emergency Services; and Fire Prevention and County Planning which are two of the six project categories.  On a voice vote, the motion was CARRIED.

 

 

 

Juvenile Accountability Incentive Block Grant

The Committee received and reviewed the Sanctioned Community Work Service Contract (Temporary).  The contract pertains to Community Services Supervisor, James N. Killips, pay for the supervision and transportation, of up to, but no more than six (6) juveniles per activity who have been determined wards under the jurisdiction of the Family Division of the 50th Judicial Circuit Court for Chippewa County.

 

It was moved by Commissioner Moore, supported by Commissioner LaJoie, to approve the Juvenile Accountability Incentive Block Grant as presented and to authorize signature.  On a voice vote, the motion was CARRIED.

 

2007 Property and Liability Insurance

The committee reviewed the County’s contribution breakdown for the 2007 coverage period for property and liability insurance, including the Health Department’s portion of the billing.  Authorization by the Committee is needed for signature.

 

It was moved by Commissioner Moore and seconded by Commissioner LaJoie, to approve the Michigan Municipal Risk Management Authority Coverage Overview and approve the signature of the Chairman.  On a voice vote, the motion was CARRIED.  (4-1 Commissioner Cooper voting nay)

 

2007 Survey and Remonumentation Grant

The Committee reviewed the Grant Application, the Program Administrator agreement, two (2) Monumentation Surveyor agreements and five (5) Peer Review Surveyor agreements.  Surveyor William Karr will be at next months meeting to update the Committee.  The Agreements need to be authorized for signature.

 

It was moved by Commissioner LaJoie, supported by Commissioner Moore, to authorize signature on the Grant Application, the Program Administrator, two Monumentation Surveyor and five Peer Review Surveyor agreements.   On a voice vote, the motion was CARRIED.

 

Animal Shelter Software

The Committee reviewed a request to purchase “Adopt-A-Friend” software to help in the daily functions of the Chippewa County Animal Control Shelter.  The purchase price is $650.00 with unlimited support for the first six months.  An annual maintenance of $400 per year was discussed with questions still needing to be answered.

 

It was moved by Commissioner Moore, supported by Commissioner Postula, to approve the purchase of “Adopt-A-Friend” software from Island Business Group, Inc. at a cost of $650.00.  On a voice vote, the motion was CARRIED.

 

Vehicle Bid Request

The Committee reviewed a request for bids, to purchase three pick-up trucks, for use by the Chippewa County Animal Control Shelter, the Chippewa County Health Department and Chippewa County Central Dispatch.

 

It was moved by Commissioner LaJoie, supported by Commissioner Postula, to authorize the request for bids, to purchase three pick-up trucks be advertised.  On a voice vote, the motion was CARRIED.

 

 

The Committee reviewed and confirmed the policy of paying per diem and mileage to the members of the County Department of Veterans’ Affairs, which is the same per diem and mileage as members of the board of supervisors (commissioners.)

 

Community Health Access Coalition

Community Health Access Coalition requested support from the Chippewa County Board of Commissioners be given to CHAC for a 2% Funding Request application through the Sault Ste. Marie Tribe of Chippewa Indians. 

 

It was moved by Commissioner Moore, supported by Commissioner Postula, to support the Community Health Access Coalition 2% funding request through the Sault Ste. Marie Tribe of Chippewa Indians and to authorize Board Chair signature.  On a voice vote, the motion was CARRIED.

 

Budget Adjustments

The Committee was updated on budget adjustments presented, and received a current Fund analysis.  The Committee was also requested to approve the following budget adjustments:

 

Revenue                                Original                  Amendment                          Amended

101-000.571.000     178,037.00                              16,587.00                                194,624.00

 

Expenditure                           Original                  Amendment                          Amended

101-631-701.000    89,000.00                                8,312.00                  97,312.00

 

It was moved by Commissioner LaJoie, supported by Commissioner Moore, to approve the budget amendments as presented.  On a voice vote, the motion CARRIED.

 

Claims and Accounts

The monthly claims and accounts reports were presented.  The Committee also received both revenue and expenditure budget summary reports.

 

It was moved by Commissioner Moore, supported by Commissioner LaJoie, to recommend the approval of general fund claims totaling $303,389.34, other fund claims of $36,757.37, payroll of $378,151.48 and health department claims of $532,872.03, total claims of $1,251,170.22, vouchers 42636 through 42801 and B-1 through B-123.  On a voice vote, the motion CARRIED.

 

Committee and Chairman’s Comments

Commissioner Cooper asked about the Auditors and the FY06 audit, and also requested additions to a Resolution being offered at the Regular Board meeting.

 

 

Adjourn

It was moved by Commissioner LaJoie, seconded by Commissioner Moore, to adjourn the meeting.  On a voice vote, the motion was CARRIED.

 

Chairperson Kay declared the meeting adjourned at 5:35 p.m.

 

 

 

 

__________________________________                         __________________________________

Kelly J. Beaune, Recorder                                                           Earl Kay, Chairperson