FINANCE, CLAIMS AND ACCOUNTS
MEETING MINUTES
April 5, 2007
A regular meeting of the Chippewa County Board of Commissioners’ Finance, Claims and Accounts Committee was held on Thursday, April 5, 2007 at the Chippewa County Courthouse in Sault Ste. Marie, Michigan. Chairman Timmer called the meeting to order at 5:00 p.m. with a quorum present.
MEMBERS PRESENT: Richard Timmer, Don Cooper, Bernard LaJoie, and James Moore
OTHER
COMMISSIONERS PRESENT: Earl Kay and Scott Shackleton (voting in place of Ted Postula)
MEMBERS ABSENT: Ted Postula
OTHERS PRESENT: Marilyn McDonald, Debbie Sirk and Diane Cork Recorder
Additions/Deletions to the Agenda
Chairman Timmer called for additions or deletions to the ageudá. None were presented.
It was moved by Commissioner LaJoie, seconded by Commissioner Shackleton, to
approve the agenda as presented. On a voice vote, the motion was CARRIED. Correspondence and Information Items
The Committee reviewed the treasurer’s report, monthly travel report and a reminder of the UPACC Spring Conference.
Agenda Items — Bid Summary — Pick-up Trucks
The Committee reviewed bids received from qualified firms, on a competitive basis, for
purchase and delivery of three (3) pick-up trucks for the Mimal Control Shelter, Health
Department and Central Dispatch. Bids were received from Soo Motors, Inc. (2)
$19,728.45 (V6) and $20,230.45 (V8), Chippewa Motors, he $21,293.00 (V6) and
O’Connors CDJ, 25,956.00 (V6). Each entity has budgeted this possible purchase for
FY07.
It was moved by Commissioner Cooper, seconded by Commissioner Moore, to recommended approval to purchase from Soo Motors, Inc. three (3) 2007 F-ISO 4x4,
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Extended Cab, 4.6L VS’s in the amount of $20,230.45 each. On a voice vote, the motion was CARRIED.
2% Funding Request — Soo Theatre Project
The Committee received and reviewed a 2% funding request for the Soo Theatre Project, Inc.
It was moved by Commissioner Cooper, seconded by Commissioner Shackleton, to approve the request from the Soo Theatre Project, Inc. to be the governmental agency supporting the 2% funding request. On a voice vote, the motion CARRIED.
Plan Document — Great West
The Committee reviewed amendments to the Great West Deferred Compensation Plan.
It was moved by Commissioner LaJoie, seconded by Commissioner Moore, to approve the amendment as presented. On a voice vote, the motion CARRIED.
Park Patrol — USDA Forest Service
The Committee received from Sheriff Moran the Cooperative Law Enforcement
Agreement between the Chippewa County Sheriff’s Department and the U.S. Department
of Agriculture, Forest Service. This would be a renewal of a contract that the Sheriffs
Department has had for many years.
It was moved by Commissioner Shackleton, seconded by Commissioner Moore, to recommend approval of the Agreement between the Chippewa County Sheriffs Department and the U.S. Department of Agriculture, Forest Service and to authorize the Chairman to sign the necessary documents. On a voice vote, the motion CARRIED.
Snowmobiles (State monies & Donation
Correspondence was receive from Sheriff Moran notifying him that the Sheriffs Department has been approved by the state grants management office to purchase two new snowmobiles at low bid of $9,670.00 from North Star Motorsports. The State reimbursement portion will be 85% ($8,220.00) and the county will have to pay 15% ($1,450.00). It was noted that the county’s portion will be paid for by donations from the Snowmobile Association.
Discussion followed on the bidding process and area vendors.
It was moved by Commissioner Moore, seconded by Commissioner LaJoie, to recommend approval to purchase two new snowmobiles at a low bid of $9,670.00 from North Star Motorsports with the State reimbursement portion being 85%
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($8,220.00). The county portion of 15% ($1,450.00) to come out of donations from the Snowmobile Association. On a voice vote, the motion CARRIED.
Service A&reement (EUP Re2ional Plannin2 & North Huron Scenic Pathway
Two service agreements between Chippewa County and EUP Regional Nanning &
Development Commission to act as the financial fiscal agent for the North Huron Scenic
Pathway Committee.
The E.U.P. Regional Planning and Development Commission will serve as a fiscal agent to administer the North Huron Scenic Pathway Preliminary Engineering, for which Northwest Design Group of Petoskey, Michigan has been subcontracted with in an amount not to exceed $37,300 of which the Chippewa County Board of Commissioners has agreed to contribute $10,000 toward completion.
It was moved by Commissioner LaJoie, seconded by Commissioner Shackelton, to recommend approval of the two service agreements between Chippewa County and EUP Regional Planning & Development Commission and to authorize the Board Chairman’s signature. On a voice vote, the motion CARRIED.
Out of State Travel (Health Department)
A request was received from the Chippewa County Health Department for out of state
travel for Kate Marone to attend the 2007 Great Lakes Border Health Initiative
Conference in Niagara Falls, NY. Funds to come from the Emergency Preparedness
Grant.
It was moved by Commissioner LaJoie, seconded by Commissioner Moore, to recommend approval of the travel request for Kate Marone to attend the 2007 Great Lakes Border Health Initiative Conference in Niagara Falls, NY. Monies to come from the Emergency Preparedness Grant.
AEency of Record for UNUM LTD
The Committee received correspondence requesting an immediate change of agent of record for UNUM. (Long Tenn Disability).
It was moved by Commissioner Shackleton, seconded by Commissioner Cooper, to approve the change of agent of record for UNUM as presented. On a voice vote, the motion CARRIED.
Information systems virus update
Several Counties were hit by a virus the first week in April. Chippewa County’s computer network was also hit. The virus originated from the State of MI, CBDS network. The State calls this a “trusted” connection, but as secure as their LGnet. The
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F.O.C. and PA’s office are connected through this connection. The F.O.C. is not connected to the County’s LAN, but the PA is. It was this link where the virus got into the County LAN.
As a result, Information systems is seeking the approval to purchase advanced firewall and A_nd-threat software and hardware devices, and necessary licenses thereof, to secure the network and workstations with costs exceeding $2500, and possibly more than $5000, but less than $10,000.
It was moved by Commissioner LaJoie, seconded by Commissioner Moore, to recommend approval of the purchase of advanced firewall and Anti-Threat software and hardware devices, and necessary licenses thereof, to secure the network and workstations with cost exceeding $2500, and possibly more than $5000, but less than $10,000. On a voice vote, the motion CARRIED.
Building Inspection Office
The Committee was informed that Mr. Anthony Bosley, Building Inspection Office, will be out on medical leave for 6-8 weeks. This will leave one person in the office for 6-8 weeks.
It was moved by Commissioner Cooper, seconded by Commissioner La that Mr. Jay Predmore, Building Inspection Office; receive compensation at a higher rate of pay (Mr. Bosleys) during the 6-8 week medical leave. On a voice vote, the motion CARRIED.
Claims and Accounts
The monthly claims and accounts reports were presented. The Committee also received both revenue and expenditure budget summary reports.
It was moved by Commissioner Moore, seconded by Commissioner LaJoie, to recommend the approval of general fund claims totaling $1 84,213.11, other fund claims of $16,356.92, payroll of $555,610.14 and health department claims of $573,553.76, total claims of $1,329,733.93, vouchers 42802 through 42980 and C-I through C-114. On a voice vote, the motion CARRIED.
Committee and Chairman’s Comments
Discussion was held on the $10.00 4-H participation fee that is being assessed on all 4-H youth. It was noted that $5.00 stays with the County.
Adiourn
It was moved by Commissioner Moore, supported by Commissioner Shackleton, to adjourn the meeting. On a voice vote, the motion CARRIED.
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Chairperson Timmer declared the meeting adjourned at 5:50 p.m.
Diane S. Cork, Recorder ichard Timmer, Chairperson
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