FINANCE, CLAIMS AND ACCOUNTS COMMITTEE
MEETING MINUTES
A regular meeting of the Chippewa County
Board of Commissioners’ Finance, Claims and Accounts Committee was held on
MEMBERS
PRESENT: Richard
Timmer, Ted Postula, Don Cooper, Bernie LaJoie,
and James Moore
OTHER
COMMISSIONERS
PRESENT: Earl Kay and Scott Shackleton
MEMBERS
ABSENT: None
OTHERS
PRESENT: Marilyn McDonald, Sharon Kennedy, Diane
Cork, Jim Lucas, Derek Myerscough, Don McLean, Chris McLean and Kelly Beaune,
Recorder.
Additions / Deletions to the Agenda
Chairman Timmer called for additions or deletions to the agenda.
It was moved by
Commissioner Postula, seconded by Commissioner LaJoie, to amend the agenda by
adding #2-9
It was
moved by Commissioner Moore, seconded by Commissioner LaJoie, to approve the
agenda as amended. On a voice vote, the
motion was CARRIED.
Correspondence
and Information Items:
The Committee received the monthly Treasurer’s report,
monthly travel report, MAC 2007 Annual Summer conference information and a
letter from the City regarding the City/County Building appraisal. Commissioner Cooper questioned the Chippewa
County Health Departments travel not being forwarded to the Commissioners.
Agenda
Items – Passport Agency
Approvals
-
The Committee
reviewed a Notice of Receiving Bids on seven County owned vehicles and was
notified of a request from the Chippewa County Health Department wanting to use
the Chevy S-10 previously being used by the Animal Shelter. Approval to place the ad, as well as,
disbursement of each vehicle to the highest bidder was requested. A copy of the ad will be sent to Weller Auto
Body, who previously purchased a totaled (burnt up) vehicle from the County.
It was moved by
Commissioner LaJoie, supported by Commissioner Postula, to approve the notice
for received bids for the seven vehicles, to allow the Health Department use of
the Chevy S-10, if still necessary and to provide a copy of the notice to
Weller Auto Body. On a voice vote, the
motion CARRIED.
Lease for
Marine & Snowmobile Department
The Committee
reviewed a lease for storage of the Marine and Snowmobile Department’s
equipment. The Committee questioned the
size of the space, as well as, competitive bids. It was requested that either Sheriff Moran or
Undersheriff Savoie attend Monday nights meeting to
answer questions.
It was moved
by Commissioner LaJoie, supported by Commissioner Moore, to approve the lease,
upon clarification from the Sheriff’s Department. On a voice vote, the motion CARRIED. (4 –1 Commissioner Cooper voting nay)
Anti
Virus software purchase
The Committee
received and reviewed a quote from DSTech (Delcomp), for the purchase of the Kaspersky
Antivirus. The Information Systems
Department has reviewed this option, as well as, several independent antivirus
testing organization comparison results.
The Department after review have suggested that
the County purchase, which will cover 3 years of licensing for $1980 or $18/pc.
of the Kaspersky Antivirus.
It was moved
by Commissioner Moore, supported by Commissioner Postula, to approve the
purchase of Kaspersky Antivirus that will cover 3 years of licensing for a
price not to exceed $1980 from DSTech.
On a voice vote, the motion was CARRIED.
Disburse
2% Funds to Community Foundation
The Committee received and reviewed copies of the disbursement voucher,
as well as, the check from the Sault Ste. Marie Tribe of Chippewa Indians for
$5,000 from the 2007 spring cycle for the Community Foundation.
It was moved
by Commissioner Moore, supported by Commissioner LaJoie, to approve the pass
through of $5,000 to the Community Foundation from the Sault Ste. Marie Tribe
of Chippewa Indians 2007 spring cycle.
On a voice vote, the motion was CARRIED.
MSU
out-of-state travel
The Committee reviewed an out-of-state travel request from the MSU
Co-op Extension Office, which the travel had already taken place. MSU Director Jim Lucas informed the Committee
of a grant received from Turfgrass, which allowed for four local operators to
go see the research farm; the request did not include mileage, only lodging and
meals.
It was moved
by Commissioner Postula, supported by Commissioner Moore, to approve the travel
request as presented, with the expenses not to exceed $250.00. On a voice vote, the motion CARRIED.
MSU
purchase request
MSU Director
Jim Lucas addressed the Committee regarding a request for purchase; the monies
to be used are from 2002 requested 2% funds, which have been setting in a
special fund; that has a balance of $7,093.07.
The proposal to upgrade hardware is in support of 4-H activities; which
was the original intent for the use of these funds. With a possibility of a one-time match from
MSU that could pay up to 45% of any new technology purchases, based on matching
funds. The purchases will include three computers with monitors, a projector, a
GPS unit and a Laptop computer; total projected cost of $5,478.80, of which the
possible reduction of $2,465.46 based on approval of marching funds from MSU.
It was moved
by Commissioner Cooper, supported by Commissioner Moore, to approve the
purchases as presented at a price not to exceed $5,478.80, monies to be spent
from special fund dollars received from 2% request from 2002. On a voice vote, the motion was CARRIED.
UPTRA
allocation
The Committee
reviewed the request and invoice from Upper Peninsula Travel & Recreation
Association for an investment allocation of $550.00, which has been paid in the
previous years.
It was moved
by Commissioner Postula, supported by Commissioner Moore, to approve the
payment of $550 to UPTRA for
Tax Rate
request L-4029
The Committee
reviewed the 2007 Tax Rate Request form L-4029 that was previously discussed
but not approved. Equalization Director
Sharon Kennedy who answered questions regarding the levied millages sought
approval of form L-4029.
It was moved
by Commissioner Moore, supported by Commissioner Postula, to approve the 2007
Tax Rate Request form L-4029 as presented.
On a voice vote, the motion was CARRIED.
The Committee
discussed a previously presented request from the Caribou Lake Association to
have the County pull a DNR permit to place buoys on
It was moved
by Commissioner Postula, supported by Commissioner LaJoie, to approve the
request to pull the permit for placement of buoys on
Workshop
– Administrator classified advertise
The Committee received the classified advertisement for the Chippewa
County Administrator/CFO; a deadline for applications is still undetermined as
we are waiting for the MAC newspaper deadline.
The monthly claims and accounts report were presented.
It was moved by Commissioner Moore, supported
by Commissioner Postula, to recommend the approval of general fund claims
totaling $237,828.55, other fund claims of $168,120.55, payroll of $374,941.47
and health department claims of $548,075.53, total claims of $1,328,966.10,
vouchers 01 through 151 and F-1 through F-163.
Committee and Chairman’s Comments
Committee
comments included a request by Commissioner Cooper; to reinstate the previous
practice of receiving the Chippewa County Health Departments travel
information. Commissioner Kay discussed
the information he received from an ATV meeting he attended; and how people are
now going to get their four-wheeler’s street-legal. Concluding the Committee comments,
Commissioner LaJoie brought up the Chippewa County Health Department contract
that needs to be approval by the Board of Commissioners.
It
was moved by Commissioner LaJoie, supported by Commissioners
Adjourn
It was moved by
Commissioner LaJoie, seconded by Commissioner Moore, to adjourn the
meeting. On a voice vote, the motion was
CARRIED.
Chairperson
Timmer declared the meeting adjourned at
__________________________________ __________________________________
Kelly J. Beaune, Recorder Richard Timmer, Chairperson