FINANCE, CLAIMS AND ACCOUNTS COMMITTEE

MEETING MINUTES

 

September 6, 2007

 

A regular meeting of the Chippewa County Board of Commissioners’ Finance, Claims and Accounts Committee was held on Thursday, September 6, 2007 at the Chippewa County Courthouse in Sault Ste. Marie, Michigan.  Chairman Timmer called the meeting to order at 5:00 p.m. with a quorum present.

 

MEMBERS PRESENT:                     Richard Timmer, Ted Postula, Don Cooper, Bernie LaJoie, and James Moore

OTHER

COMMISSIONERS PRESENT:       Earl Kay and Scott Shackleton

 

MEMBERS ABSENT:                       None

 

OTHERS PRESENT:                         Tim McKee, Geraldine Stelmaszek, Charles Ludwick, Marilyn McDonald, and Kelly Beaune, Recorder.

 

Additions / Deletions to the Agenda

Chairman Timmer called for additions or deletions to the agenda. 

 

It was moved by Commissioner Moore, seconded by Commissioner Postula, to approve the agenda as presented.  On a voice vote, the motion was CARRIED.

 

Correspondence and Information Items:

The Committee received the monthly Treasurer’s report, monthly travel report, and the Blue Cross and Blue Shield quarterly statement.

 

Agenda Items – Approvals – MiDeal membership

The Committee was requested to approve a request to become a member of the MiDeal program sponsored by the State of Michigan.  The County’s membership will enable AT & T to provide the County with a cost savings projected at $1,596.45 per month. Membership fees for the County will be $230 annually.

 

It was moved by Commissioner LaJoie, supported by Commissioner Moore, to authorize Chippewa County’s membership to the State of Michigan’s MiDeal.  On a voice vote, the motion CARRIED.

 

Approvals – Title IV-D Cooperative Reimbursement

The Committee reviewed the October 1, 2007 through September 30, 2008 Agreement between the Department of Human Services and the Friend of the Court, net budget of $401,822.00, total reimbursement Contract amount $265,203.00 which is 66% reimbursement.

 

It was moved by Commissioner Moore, supported by Commissioner Postula, to authorize Chair signature for the Agreement between the Department of Human Services and the Chippewa County Friend of the Court to make all IV-D services available to all eligible persons.  On a voice vote, the motion CARRIED.

 

 

Approvals – North Huron Scenic Pathways

The Committee reviewed a contract for services agreement between Rowe, Inc. and the Eastern U.P. Regional Planning & Development Commission on behalf of the North Huron Scenic Pathway Steering Committee for completion of a pre-engineering study, as well as, a Memorandum of Understanding between the Steering Committee and the Regional Planning Commission, with regards to this project.  The Committee was requested to release funds previously approved by the Chippewa County Board of Commissioners.

 

It was moved by Commissioner LaJoie, supported by Commissioner Postula, to release $10,000.00 payable to Eastern U.P. Regional Planning & Development as previously approved and to be paid from the FY07 fund balance to support the North Huron Scenic Pathway.   On a voice vote, the motion CARRIED.

 

Approvals – 2% Funds – EUP Community Dispute Resolution Center

The Committee received and reviewed a request from the EUP Community Dispute Resolution Center requesting that Chippewa County act as a pass-through for the requested funds.  Provided within the request was description of the project, and how the project will provide benefits and that the funds will be used for partial operating expenses.

 

It was moved by Commissioner LaJoie, supported by Commissioner Cooper, to approve and authorize signature for 2% Funding request for the EUP Community Dispute Resolution Center.  On a voice vote, the motion was CARRIED.

 

Application for IFEC by R & B Electronics

The Committee received notice of the filling of an application for Industrial Facilities Exemption Certification by R & B Electronics, Inc.; the City of Sault Ste. Marie Commission has set a hearing date as September 17, 2007 at 7 p.m.  No action was needed.

 

Budget Analysis

OES/9-1-1 Director Tim McKee addressed the Committee regarding budget revenue projected shortfalls, due to the reduction of wired lines.  A plan to cover the potential shortfall was presented and will be covered by reductions in expenses along with a transfer from Fund 210 for previous allocations due from the voted millage, as Fund 210 and 211 can be charged for administrative, training and communication expenses.  Senate Bills 410 & 411 resolutions will be presented to the full Board on September 10th seeking their approval along with two applications (Form ETCS-400A and ETCS-400B); the approval of SB 410 and 411 will change the 9-1-1 surcharge funding and should correct the revenue shortfalls in the future.  No action was taken.

Claims and Accounts

The monthly claims and accounts report were presented.

 

It was moved by Commissioner Moore, supported by Commissioner LaJoie, to recommend the approval of general fund claims totaling $157,600.72, other fund claims of $88,951.53, payroll of $557,835.81 and health department claims of $585,428.08, total claims of $1,389,816.14, vouchers 442 through 579 and H-1 through H-140.

 

 

Committee and Chairman’s Comments

Commissioner Moore briefly discussed a 1 % sales tax increase being talked about by the State Legislators.  No other comments were brought forward.

 

Adjourn

It was moved by Commissioner LaJoie, seconded by Commissioner Moore, to adjourn the meeting.  On a voice vote, the motion was CARRIED.

 

 

Chairperson Timmer declared the meeting adjourned at 5:30 p.m.

 

 

 

 

__________________________________          __________________________________

Kelly J. Beaune, Recorder                                      Richard Timmer, Chairperson