A REGULAR MEETING of the Board of Chippewa County Road Commissioners was duly held in their offices located at 3949 S. Mackinac Trail, Sault Ste. Marie, Michigan on December 27, 2007.

 

The meeting was called to order at 8:00 a.m.

 

Chairman Carr lead the Pledge of Allegiance.

 

PRESENT:  Commissioner Carr, Holt and MacDonald, Manager Heckman, Office Mgr. Decker, Clerk McDowell, Foreman Pesola and Union President Hopper.

 

MOTION by Commissioner Holt SECONDED by Commissioner MacDonald to open meeting for public comments to the proposed 2008 budget.

 

MOTION CARRIED BY UNANIMOUS ROLL CALL VOTE.

 

Office Manager Decker reviewed proposed budget for 2008.

 

Commissioner MacDonald stated his concern for not having adequate time to review and discuss proposed COL purchases for 2008.

 

Manager Heckman indicated in the past we have always come to the Board for authorization to receive bids for COL purchases even after the budget had been approved.

 

Commissioner MacDonald indicated as long as it is understood there needs to be further discussion on the COL purchases.    

 

County Commissioner Moore inquired as to where the additional funding would come from if more than 80,000.00 budgeted for legal fees are expended.

 

Manager Heckman indicated that the 80,000.00 is all they anticipate in spending on legal fees.

 

Office Manager Decker stated that if we do run over, it could come out of our fund balance.

 

 

 

MOTION by Commissioner MacDonald SECONDED by Commissioner Holt to close meeting to public comments on 2008 proposed budget.

 

MOTION CARRIED BY UNANIMOUS ROLL CALL VOTE.

 

MOTION by Commissioner MacDonald SECONDED by Commissioner Holt to adopt the 2008 General Appropriations Act with the understanding there needs to be prior authorization on individual COL items before they are purchased.

 

MOTION CARRIED BY UNANIMOUS ROLL CALL VOTE.

 

Commissioner MacDonald stated his concern with so many significant adjustments to our original budget.

 

Discussion followed on various line item adjustments.

 

MOTION by Commissioner MacDonald SECONDED by Commissioner Holt to approve budget amendment No. 1 to the 2007 General Appropriations Act as presented.

 

MOTION CARRIED BY UNANIMOUS ROLL CALL VOTE.

 

MOTION by Commissioner Holt SECONDED by Commissioner MacDonald to approve Resolution #2007-12 for fund balance transfers.

 

MOTION CARRIED BY UNANIMOUS ROLL CALL VOTE.

 

MOTION by Commissioner MacDonald SECONDED by Commissioner Holt to designate Dirk Heckman, Eng/Mgr as Chief Administrative Officer, and Brian Decker, Office Mgr. as Fiscal Officer and to approve up to a 30% transfer of line items.

 

MOTION CARRIED BY UNANIMOUS ROLL CALL VOTE.

 

MOTION by Commissioner Holt SECONDED by Commissioner MacDonald that the Payroll in the amount of $111,640.03 and Vouchers in the amount of $57,152.49 be approved and authorized for payment from the County Road Fund subject to audit.

 

MOTION CARRIED BY UNANIMOUS ROLL CALL VOTE.

 

MOTION by Commissioner MacDonald SECONDED by Commissioner Holt to approve minutes from Special Meetings held on November 30th, December 7th, and December 14th 2007 and Regular Meetings held on December 13, 2007 as presented.

 

MOTION CARRIED BY UNANIMOUS ROLL CALL VOTE.

 

PUBLIC COMMENTS

 

Supervisor Myerscough inquired as to when the 1½ miles on 7 Mile Road would be started.

 

Manager Heckman stated they are hoping to start this construction season.

 

Foreman Pesola indicated his crews continue to work on brushing on N. Bound road as weather permits and also general winter maintenance.

 

Manager Heckman presented Resolution #2007-ll for Amendment to Contract #2003-0229 for archeological research at Whitefish Point Underwater preserve and to extend the term of the contract through May 31, 2008.

 

MOTION by Commissioner Holt SECONDED by Commissioner MacDonald to approve Resolution #2007-11 for amendment to Contract #2003-0229 extending the term of the contract to May 31, 2008 and authorize Chairman Carr to sign said contract.

 

MOTION CARRIED BY UNANIMOUS ROLL CALL VOTE.

 

Manager Heckman indicated they interviewed seven candidates for the seasonal plow driving positions and recommended the hiring of four individuals.

 

MOTION by Commissioner MacDonald SECONDED by Commissioner Holt to authorize the hiring of the seasonal plow drivers as presented by Manager Heckman.

 

MOTION CARRIED BY UNANIMOUS ROLL CALL VOTE.

 

 

 

 

 

 

MANAGERS REPORT

 

·           Manager Heckman wished Mr. Victor Libby the best in his retirement.

·           Winter sand haul has been started and will continue as weather permits.

·           Bay Mills Tribe has contributed again to a winter agreement that helps cover county night plow driver.

·           Manager Heckman wished everyone a Happy New Year.

 

COMMISSIONERS COMMENTS    

 

Commissioners wished all employees a Happy New Year.

 

There being no further business to come before the Board it was MOVED by Commissioner MacDonald SECONDED by Commissioner Holt that the meeting be adjourned at 8:47 a.m.

 

MOTION CARRIED BY UNANIMOUS ROLL CALL VOTE.

 

 

 

___________________________    ___________________________

Christine A. McDowell          Clifford H. Carr

Secretary for the Board        Chairman