BUILDING AND GROUNDS COMMITTEE
MEETING MINUTES
A regular meeting of the
Chippewa County Board of Commissioners’ Building and Grounds Committee was held
on
MEMBERS PRESENT: Richard Timmer, Ted Postula and Earl Kay
MEMBERS ABSENT: None
OTHERS PRESENT: Sheriff Jeff Moran and Kelly Beaune,
Recorder
Chairman Kay called for additions or
deletions to the agenda.
It
was moved by Commissioner Postula, seconded by Commissioner Timmer to approve
the agenda as presented. On a voice vote, the motion carried.
Chairman Kay called for public
comments. No public comments were
offered.
Agenda
Items: Jail Expansion
The Committee met to discuss and make a
recommendation to the full Board of Commissioners; the bids from DeVere
Construction and Gundlach Champion regarding the proposed 58 bed jail expansion
were reviewed with discussions covering the site supervision costs, the
construction fee percentages, as well as, past experiences and funding of the
proposed project. Lengthy discussion
followed.
It was moved by Commissioner Postula,
supported by Commissioner Timmer, to go with Gundlach Champion’s proposal for
the 58 bed jail expansion, based on past experience with Chippewa County, as
well as, by providing the lower construction fee of 2.8% for the proposed
project. On a voice vote, the motion
carried. (2-1 Commissioner Timmer voting nay)
The Committee reviewed new proposals to
remove and replace the condensate receiver tank in the Courthouse Annex. The replacement tank will be a 50-gallon steel
tank, instead of the current 30-gallon unit, which has acquired a pinhole leak
that cannot be fixed. The 30-gallon tank
was replaced in April of 2005, by going with the larger tank it is hopeful to
alleviate the pinhole problems we have previously had with the condensate
receiver tank.
It was moved by Commissioner Timmer,
supported by Commissioner Postula, to approve the proposal from ACC Planned
Service, in the amount of $2,189.00 plus estimated freight charges of $200.00,
and utilizing the existing pump. On a
voice vote, the motion carried.
The Committee reviewed a previous
proposal to provide and install eight (8) Courthouse windows that are cracked;
the previous cost for material and labor was $2,896.04; rental of a Hi-Lift
will be required to complete the project.
The Committee was provided a
quotation to replace the logo and lettering on the directional signs outside
the Courthouse. It was also suggested to
move the directional sign that is located on the east side of the Courthouse to
the Courthouse Annex. Upon discussion
the Committee asked that the project be re-bid to have the signs completely
redone, including the logo, lettering, re-painting and to move the directional
sign from the east side of Courthouse to the Courthouse Annex. Signage at the Courthouse Annex was also
discussed as a 10-minute parking sign is missing, and employees are parking in
spaces that are restricted for use by people obtaining services at the
Courthouse and the Courthouse Annex. All
employees will be reminded that those spaces are restricted not reserved for
their use.
Discussion by
the Committee on obsolete and/or broken fixed assets, including printers,
copiers, fax machines, and office
furniture took place. If the County has
a fixed asset that is broken, the asset will be disposed of. The County’s fixed asset disposal form will
be provided from the Department disposing of the item. Northern Transitions will be contacted
regarding the disposal of copiers, printers and other assorted equipment, for
an environmentally safe disposal. The
Committee was also updated on the County’s Inventory (paper, pens, pencils,
cartridges, etc), items that have not been requested by Departments for two
years will be removed from the inventory list, and then offered to other
agencies at ˝ price.
Shredding Project
The Committee was informed of a project
that will be set-up in the next couple of weeks, to help eliminate excess
documentation and files for the departments.
Northern Transitions has been contacted and will charge a per pound rate
for the shredding, and has a locked storage room available if necessary. Scheduling of future shredding will be based
on need of the departments.
Commissioner
Timmer would like the sidewalk cracks between the City/County Building and the
Courthouse to be sealed once the weather clears, to help alleviate the water leaking
into the tunnel.
Committee and Chairman Comments
No additional
comments.
Adjourn
Commissioner Timmer, seconded by
Commissioner Postula, moved it to adjourn the meeting. On a voice vote, the motion was CARRIED.
Chairman Kay
declared the meeting adjourned at
____________________________________ ____________________________________
Kelly J. Beaune,
Recorder Earl
Kay, Chairman