BUILDING AND GROUNDS COMMITTEE

MEETING MINUTES

January 23, 2008

A regular meeting of the Chippewa County Board of Commissioners’ Building and Grounds Committee was held on Wednesday, January 23, 2008 at the Chippewa County Courthouse in Sault Ste. Marie, Michigan. Chairperson Earl Kay called the meeting to order at 5:00 p.m. with a quorum present.

MEMBERS PRESENT: Richard Timmer, Ted Postula and Earl Kay

OTHER COMMISSIONERS: Bernie LaJoie, Scott Shackleton and Jim Moore

MEMBERS ABSENT: None

OTHERS PRESENT: City Manager Spencer Nebel, City Mayor Tony Bosbous, City Attorney Steve Cannello, Scott Brand and Kelly Beaune, Recorder

Additions/Deletions to the Agenda

Chairman Kay called for additions or deletions to the agenda.

It was moved by Commissioner Timmer, seconded by Commissioner Postula to approve the agenda as presented. On a voice vote, the motion carried.

Public Comments

Chairman Kay called for public comments. No public comments were offered.

Agenda Items: City/County Building – Purchase Agreement

The Committee along with three other County Board member met to discuss the three pages Purchase Agreement between the City of Sault Ste. Marie, who is the seller, and Chippewa County, who will be the buyer. Clarification of item #13 was presented by Commissioner Shackleton regarding capital expenses during the continued occupancy of the building by the Seller. Attorney Cannello will provide language similar to the following –if a non-insured covered incident in excess of $5,000 occurs the City will pay a proportionate expenses based on the life of use. The fund balance of the City/County Joint Operating Committee was also discussed with regards to capital expense for the duration of the contract between the buyer and seller. Commissioner Kay questioned item #3’s historic prorated expenses and asked for the actual square footage of the police department; historic prorated expenses will be changed to reasonable market value; which will be negotiated when needed. Item #5 of the purchase agreement will have added language regarding the County’s ability to renovate without prior approval from the seller; the seller would expect reasonably suitable occupancy, during that renovation.

It was moved by Commissioner Timmer, supported by Commissioner Postula, to forward the amended Purchase Agreement between the City of Sault Ste. Marie and Chippewa County; to purchase the Seller’s interest of the City County Building; to legal counsel for review; and then to the Finance Committee upon its satisfactory review by counsel. On a voice vote, the motion CARRIED.

Other

No additional items.

Committee and Chairman Comments

Commissioner Timmer thanked Attorney Cannello for the good job he did with the purchase agreement, and that this purchase was a long time coming, and the agreement was good for both the seller and buyer. Mayor Bosbous thanked the Board for its cooperation, indicating this agreement is a win-win situation not only for the City but also for the County with regards to expansion and he appreciates the decision. Commissioner Kay indicated that the City’s relocation to the Federal Building is a great deal for all who are involved.

Adjourn

Commissioner Timmer, seconded by Commissioner Postula, moved it to adjourn the meeting. On a voice vote, the motion was CARRIED.

Chairman Kay declared the meeting adjourned at 5:45 p.m.

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Kelly J. Beaune, Recorder Earl Kay, Chairman