BUILDING AND GROUNDS COMMITTEE
MEETING MINUTES
A regular meeting of the Chippewa County Board of Commissioners’
Building and Grounds Committee was held on
MEMBERS PRESENT: Richard Timmer, Ted Postula and Earl
Kay
MEMBERS ABSENT: None
OTHERS
PRESENT: Steve Cannello,
Attorney, Derek Myerscough and Kelly Beaune, Recorder
Chairman Kay called for additions or
deletions to the agenda.
It
was moved by Commissioner Postula, seconded by Commissioner Timmer to approve
the agenda as presented. On a voice vote, the motion carried.
Chairman Kay called for public
comments. Derek Myerscough
questioned the legality of a closed session.
Agenda Items: Closed Session
It was moved
by Commissioner Postula, seconded by Commissioner Timmer, to enter into a
closed session for confidential Attorney Opinion, pursuant to Section 8(c) of
the Open Meetings Act, Act 267, P.A. 1976, as amended, being MCL
15.268(c). A roll call vote was taken as
follows: Timmer - Yes; Postula – Yes; and
Kay - Yes. Motion CARRIED.
It was moved
by Commissioner Postula, seconded by Commissioner Timmer, to resume the open
session meeting of the Building and Grounds Committee. A roll call vote was taken as follows: Timmer - Yes; Postula – Yes; and Kay -
Yes. Motion CARRIED. (
The Committee asked that copies of the contract to be provided to the
Commissioners not in attendance.
Agenda Items: Jail Expansion
The Committee reviewed proposal for
topographic surveying and soil borings, from Northwoods
Land Surveying, if authorized immediately, the County could save $1,000 in
mobilization fees, as the sub-contractor UP Engineers, will be deployed in this
area on February 25th to perform work for two separate
projects. Discussion followed including
limited providers, and the necessities to move forward with the Jail Expansion
project.
It was moved by Commissioner Timmer,
supported by Commissioner Postula, to approve Northwoods
Land Surveying to perform a topographic survey, which would include the face of
the existing facility South to the centerline of Spruce Street, at a cost not
to exceed $1,200 and to approve the price of $4,300 for UP Engineers to perform
the necessary soil borings and make foundation recommendations to Gundlach Champion, the County’s bidding procedure will be
waived based on limited provider of services.
On a voice vote, the motion CARRIED.
Courthouse repairs and maintenance
The Committee previously moved to re-bid the eight (8) window replacements needed in the
Courthouse, including the Hi-Lift rental in the proposal, and to send the bids
to the Finance Committee for approval with the project being paid out of fund
balance.
Discussion followed.
It was moved by Commissioner
Timmer, supported by Commissioner Postula, to re-advertise the services needed
to provide and install (8) eight cracked Courthouse windows, including the
price of the Hi-Lift rental. On a voice
vote, the motion CARRIED.
The County’s telephone system maintenance agreement charges, as
previously discussed, have increased. The
Committee discussed information received from AVAYA regarding changes in
coverage, and also reviewed a Communication System Migration Recommendation for
Other
A Committee meeting will be held on March 13th
at
Committee and Chairman Comments
No additional
comments were offered.
Adjourn
Commissioner Postula, seconded by
Commissioner Timmer, moved it to adjourn the meeting. On a voice vote, the motion was CARRIED.
Chairman Kay
declared the meeting adjourned at
____________________________________ ____________________________________
Kelly J. Beaune,
Recorder Earl
Kay, Chairman